EuroCRIS Action Plan

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EuroCRIS Action Plan

• Organizational Flavor
• Leadership
• Structure
• Membership
• Getting the Job Done
• Decision Time

The key to our success rests with us, one step
at a time.
2
EuroCRIS Action Plan Organizational Flavor

• We can have our cake and eat it too.
• Structured Organization
• Professional Association
• Informal Group of CRIS Professionals
• Network of Excellences

Towards a European Information Space.
3
EuroCRIS Action Plan Leadership

• EuroCRIS Work Group (EWG)
• Election
• Term(s) of Tenure
• Start of Tenure
• Chair
• Secretary
• Treasurer

4
EuroCRIS Action Plan Structure

• Organizational Planning Task Group
• Structure
• Charter (Constitution)
• Mission Statement
• Modus Operandi
• Legal Framework of EuroCRIS
• Financial Mechanism

5
EuroCRIS Action Plan Membership

• Membership
• Drive to Increase EuroCRIS Ranks
• Dues Collection
• Individual
• Professionals
• Advanced Students
• Institutional

6
EuroCRIS Action Plan Getting the Job Done
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EuroCRIS Action Plan Putting One Step Forward

• EuroCRIS Work Group (EWG) will serve as the
  executive arm of the group.
• A Planning Group will investigate issues of
  identity and structure.
• Task Groups might be charged, in the future, with
  service-oriented responsibilities.
• Our ranks should be bolstered.

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EuroCRIS Work Group (EWG)

• EuroCRIS Work Group
• Financial Management
• Financing of Service Provision
• Costs of EuroCRIS WG and Task Groups Activities
  (no salaries or honoraria)
• Organizational Development
• Professional Development
• Public Relations / Communication
• Events

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EWG

• EuroCRIS Work Group (EWG)
• Permanent
• 3 members
• Chair
• Sets strategy, offers guidance, inspires
  motivation, engages in PR and marketing,
  represents EuroCRIS at appropriate meetings,
  fosters relationships with global CRIS actors,
  seeks support for activities, and organizes
  events for the membership, monitors Task Groups
• Secretary
• Oversees membership issues, maintains
  documentation, tracks action items, maintains
  website and organizational databases (internal
  and publicly-accessible)
• Treasurer
• Sets out a sound financial plan, maintains
  bookkeeping, and prepares necessary documentation
  for fundraising and reporting functions

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EWG Potential Duties

• Professional Development / Membership
• Permanent
• EuroCRIS WG
• Membership Drive
• Members Database
• Encourage Involvement of Membership
• Staff Exchanges

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EWG Potential Duties

• Public Relations/Communication
• Permanent
• EuroCRIS WG
• Logo (Branding)
• Web Site
• Portal
• Databases
• Best Practices/Solutions
• Organizational Brochure
• Fortnightly e-Newsletter (Web-Archived)
• E-Journal (after sustained EuroCRIS recognition)

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EWG Potential Duties

• Events
• Permanent
• EuroCRIS WG
• EuroCRIS Meetings
• Frequency
• Locations
• Schedule (One year in advance)
• CRIS Conferences
• Kassel2002
• Pick next venue/dates

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EWG Potential Duties

• Events
• Workshops and Seminars
• Dedicated Event
• During Non-Conference Year
• At EuroCRIS Meeting
• Training/Professional Enhancement Session(s)

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Planning Group

• Organizational Development (Planning)
• Ad-hoc
• EuroCRIS WG, University Rep, National Body Rep.,
  etc
• Recommendations due no later than two weeks prior
  to next EuroCRIS meeting
• Work Plan
• Charter (Constitution)
• Mission Statement
• Modus Operandi
• Legal Framework of EuroCRIS
• Registration
• Financial Mechanism

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Task Groups

• Pursuant to the recommendations of the planning
  group, assuming we have one, we might wish to
  delegate responsibilities to Task Groups.
• Some tasks would be done with the EWG, some by
  their nature could not.

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Task Groups

• Auditing / Internal Review
• Nominating / Leadership Cultivation
• Research and Projects
• Technical Management

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Task Groups

• Auditing / Internal Review
• Permanent
• 1 member, non EuroCRIS WG
• Keeps EWG honest

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Task Groups

• Nominating and Leadership Cultivation
• Permanent
• 3 members, incl. 2 non EuroCRIS WG
• Prepares next generation of EuroCRIS leaders

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Task Groups

• Research Projects
• Permanent
• EuroCRIS WG 2 members
• Possible CRIS Activities (Integrated Projects
  and/or Networks of Excellence)
• CERIF Management ( Revision)
• CERIF Data Exchange Working Model Design
• Thesaurus/Classification Scheme
• CGP Code of Good Practice (Re-Visit)
• Best Practices/Solutions Database
• Applications, marketing strategies, training
  ideas, data modeling, etc
• ERGO or CERIS Comprehensive (Current)
  European Research Information System

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Task Groups

• Research Projects
• Potential Research Projects
• Benchmarking
• Metrics
• Networking
• Standards
• Self-Help
• EuroCRIS could serve as a test bed for new local
  CRIS applications

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Task Groups

• Technical Management
• Permanent
• EuroCRIS WG 1 member
• Website Oversight
• BBS Administration
• Database of Best Practices/Solutions

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Decisions To Be Taken Here Now

• EuroCRIS WG
• Who (?)
• Duration (Two years?)
• Start (Staged end of term, for
  continuitys sake)
• Chair
• Secretary
• Treasurer

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Decisions To Be Taken Here Now

• Nominating and Leadership Cultivation
• Two members (in addition to EWG)
• Planning Group
• Organizational/Identity Issues
• As a reminder, please see the following slide

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Task Groups

• Organizational Development (Planning)
• Ad-hoc
• EuroCRIS WG, University Rep, National Body Rep.,
  etc
• Recommendations due no later than two weeks prior
  to next EuroCRIS meeting
• Work Plan
• Charter (Constitution)
• Mission Statement
• Modus Operandi
• Legal Framework of EuroCRIS
• Registration
• Financial Mechanism

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Decisions To Be Taken Here Now

• Do we need a budget?
• If we will be providing services, we need at
  least a modest one.
• Domain name
• Newsletter
• Etc
• If so, Should we charge for membership?
• Yes, for reasons said during these two days of
  discussions.

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Decisions To Be Taken Here Now

• If so, what should the membership dues amount to?
• High enough to signal importance and self-esteem,
  low enough to attract many (Why are not all
  CRIS2000 attendees members of EuroCRIS?)
• Individual membership at 100 Euro
• Full-Time Ph.D. Student at 50 Euro
• Institutional membership at 300 Euro
• Next EuroCRIS Meeting
• Date
• Venue

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And at the Next Meeting

• StructureRecommendations of Planning Group are
  Debated
• Charter/Constitution Draft
• Mission Statement
• One paragraph to be used to describe the
  organization
• Legal Structure Draft
• Bank Account
• Work Plan Draft
• Annual Budget Draft

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And at the Next Meeting

• Membership Drive Started
• On our way to target of 100 dues-paying members
  by CRIS2002

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And at the Next Meeting

• Task Groups
• Chairs
• Memberships
• Plans of Action
• Communication
• BBS established for membership and committees
  (CORDIS-like)

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And at the Next Meeting

• Domain Name Registration
• www.EuroCRIS.org
• Website and BBS
• Location(s)
• Website Re-Design
• Portal onto European Research Information
• ERIC European Research Information Collection
• Laugh..

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And Good Luck to Us All
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Discussion Highlights
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Adamczak

• Website needed
• Best Practice DB nice idea
• EWG decision

34
Alfreda

• What is critical to address today?

35
Marga

• Staged approach to a professional association
• Planning group needed
• www.eurocris.org / portal
• Need ERGO
• Enlarge membership
• Charge a fee

36
KGJ

• Disappointed with slow route for change
• CRIS2002 and ERGO and CERIF point to urgency
• Today Install committee of 5-7 members
• Five task forces to run in parallel
• ERGO
• CERIF
• CRIS2002
• CGP
• Charter / Mission

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EZ

• Membership must be involved
• Or else we must remain in same position as today

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Jostein

• Decisions Today
• Chair
• One year for planning committee
• How to implement change from SIG Special
  Interest Group to PA Professional Association
• Website at Bergen for one year
• Next meeting

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Soeren

• Step by step
• ERIC portal
• Do we need a large association? Not necessarily.

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Jens

• We should make as many decisions today as
  possible.
• We should not wait one year.
• Change comes from pressure and momentum. We
  have that now.

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Vigdis

• Staged evolutionary approach
• There are many implications to our actions
• Institutional approval for participation in
  organization and on task groups

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Todays Decisions?

• EWG
• Secretary
• Marga
• Mission Statement drafting for ratification at
  next meeting
• In interim, each of us should confer with home
  institutions
• Planning group
• Mandate to return recommendations of
  constitutional and structural nature to this
  forum by November 2001, BEFORE next meeting?
• Marga, Eric, Keith, Vigdis

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Todays Decisions?

• Need for a budget? Y/N
• (Membership fee? Y?N)
• These two points serve as guidelines to planning
  group
• Leadership cultivation and nominating group
• For future task-group memberships
• Must work with planning group, in due course
• Next meeting
• Venue UK, Rutherford
• Date TBD (October?)

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Mission Statement Draft!!!

• EuroCRIS is established in Europe to be the
  internationally recognized point of reference for
  all matters relating to CRIS Current Research
  Information Systems.
• EuroCRIS serves its membership and the global
  research community, and advances the field of
  CRIS through life-long professional development,
  the sharing of knowledge, and by fostering a
  sense of true community.
• (Research Information From data to insight)

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Objectives

• Apply and maintain internationally accepted
  standards and guidelines, and develop where
  necessary
• CERIF
• Build and maintain an RTD thesaurus
• Establish a one-stop shop portal/gateway to
  global CRIS
• Set up a European database of RTD endeavors

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Objectives

• Adhere to principles of best practice
• Include the management of the Code of Good
  Practice (CGP)
• Provide a forum for exploring and exploiting new
  and emerging concepts and technologies (incl.
  data quality, standards, etc)
• Nurture a community of CRIS practitioners and
  users
• Addressing the needs of the CRIS user groups