Health and Safety Induction

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Health and Safety Induction

• ltinsert your organisations namegt
• Last updated ltdategt

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Agenda

• Roles and responsibilities
• Key risks
• Manual handling
• Computer monitors
• For more information
• then
• Interactive quiz

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Your responsibilities as employees
My responsibility ies as an employer

• I have a duty of care to all employees,
  contractors, and visitors and customers with whom
  we do business
• I will ensure that our Health and Safety Officer
  carries out regular risk assessments of our
  workplace - and acts on them

• Point out and help to manage risks
• Work in a safe manner
• Never carry out a task you believe may be
  dangerous
• Use any safety equipment we provide you with, and
  follow the safety instructions
• Know the Fire Warden and Health and Safety
  Officer
• Know what to do in the event of a fire
• Report accidents, even if they seem minor

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Key people and processes
Health and Safety Officer ltInsert namegt
Fire Warden ltInsert name/sgt
First Aider ltInsert name/sgt

• Risk assessments are carried out every X months
  by ltinsert namegt

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Key places

• Insert a floor plan showing fire exit(s) and
  designated sick room(s)

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In the event of a fire

• Warning sound (get ready to evacuate) sounds
  like
• Evacuate sound (leave the building now) sounds
  like
• Muster point (where we gather) is at

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If you manage others, you must

• Ensure safety policies are effectively
  implemented
• Review our customer systems and procedures that
  we operate within to ensure compliance and
  suitability
• Understand regulations relevant to activities
  under your control
• Carry out or participate in regular risk
  assessments
• Ensure that the working environment is safe and
  safe working methods are adopted
• Ensure that staff have adequate skills and
  experience for the role and have been suitably
  trained to perform their work safely
• Ensure that staff have the correct equipment to
  do their job
• Ensure that staff have been appropriately trained
  in health and safety
• Where needed, bring in occupational health support

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Discussion - what are the key risks in our office
environment?
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Some of the main risks

• Carrying heavy items (manual handling)
• Slips, trips and falls
• Incorrect posture, use of computer monitors
• ltAdd any more unique to your environmentgt
• Also bear in mind
• Kitchen risks
• Printer toner risks

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Carrying heavy objects (manual handling)

• If you are required to carry something that is
  heavy or awkward, always assess other
  alternatives, for example using a trolley. If
  this is not possible, ask someone else to help
  you.
• Only lift using the correct lifting technique

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Manual handling (from the Health and Safety
Executive)
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Manual handling
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Manual handling
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Manual handling
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Slips, trips and falls

• The second highest cause of workplace accidents /
  near misses after manual handling.
• What you should do
• keep the work area tidy
• keep all exits and walk ways clear
• report all potential hazards - loose carpets,
  trailing cables, handbags, etc to
• your manager
• the Health and Safety Officer

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PPE, COSHH, RIDDOR, electrical safety

• PPE Personal Protective Equipment eg hard
  hats, safety goggles
• This is generally not relevant to an office
  environment
• COSHH (NI) - Control of Substances Hazardous to
  Health (Northern Ireland) this mainly applies
  to industrial products BUT be aware that
  printer products can be hazardous if handled or
  disposed of inappropriately
• Always follow the manufacturers instructions
• Reporting of Injuries, Diseases and Dangerous
  Occurrences Regulations (Northern Ireland) 1997
  (RIDDOR (NI))
• Report all accidents or near misses to the Health
  and Safety Officer or your manager
• Electrical safety do not attempt to carry out
  any work to electrical appliances, including
  simple tasks such as changing plugs. If you spot
  frayed cables or appliances that require
  attention - please contact ltinsert namegt

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Workstation design and layout

• Poor posture sustained for long periods of time
  results in fatigue to affected muscle groups
• Fatigue can result from reduced blood circulation
  to muscles
• Careful design and layout of your workstation
  should encourage good posture
• However, even maintaining a static good posture
  for extended periods of time will eventually
  result in fatigue
• You should take regular pauses or breaks in work
  where you can get up and move around make sure
  you take regular breaks

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Factors associated with good layout
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Viewing Angles

• Ideally the centre of the screen should be at
  right angles to the normal line of sight
  (which is about 15o below the horizontal
  sightline)
• As a rule of thumb the top of the screen should
  be level with your eye
• If the screen is too high, the neck is bent
  backwards to afford a comfortable viewing angle
• If the screen is too low, the neck is bent
  forwards to afford a comfortable viewing angle
• Both result in postural strain on the neck

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Good location of the screen
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Your vision

• There is no evidence that Display Screen
  Equipment (DSE) work causes damage but it may
  make existing (uncorrected) vision defects more
  noticeable
• Work at DSE normally requires long periods of
  viewing the screen from close distances, which
  can lead rise to visual fatigue
• Viewing distances to DSE screens are usually
  further away than normal reading distances to
  books or hand held paper
• Viewing a screen through bifocals (using the
  bottom of the lens) will cause the head to be
  tilted backwards, giving postural fatigue
• Existing corrective prescriptions (glasses) may
  not be suitable for DSE work

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Other risks

• If your office environment has any risks not
  covered in the presentation so far, identify them
  here and give employees instructions about how to
  reduce both the risk and the impact of it if it
  occurs

23
For more information

• Our health and safety policies and procedures are
  stored at ltinsert locationgt