WELCOME TO GEORGIA TECH

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WELCOME TOGEORGIA TECH
GETTING STARTED AT THE WOODRUFF SCHOOL 2006
2005
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OUTLINE

• Orientation Events
• Woodruff School Overview
• Registration
• Financial Procedures
• Selecting an Advisor
• Dates to Remember
• Mail
• Computers and Networks
• Office Space
• Library and Information Center

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Woodruff School Orientation EventsTuesday,
August 15, 2005
Information Packets Noon to 1245 p.m.
Lunch MaRC, Room 114 Atrium Presentation
100 to 200 p.m. MaRC Auditorium Attachmen
t 1
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Woodruff School Orientation EventsTuesday,
August 15, 2005
Help with 400 to 600 p.m. Registration
Various locations Registration for 400
to 600 p.m.Fall Semester MRDC, Room 2104
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Institute Orientation Events
Tuberculosis Wednesday, August
16thScreening, 900 a.m. to 400 p.m.MMR
Immunizations Campus Recreation CenterMedical
Holds Thursday, August 17th 900 a.m.
to Noon Campus Recreation Center
Attachment 2
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Institute Orientation Events
Buzz Card Tuesday, August 15th 100 p.m.
to 400 p.m. Buzz Card Center, Student
Center Commons Monday-Friday 800 a.m.
to 400 p.m. Student Center Commons
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Institute Orientation Events
OIT Computer Tuesday, August 15th Accounts
100 p.m. to 400 p.m. (E-mail and
BuzzPort) Buzz Card Center, Student Center
Commons Monday-Friday 800 a.m. to 400
p.m. Rich Building, Room 140
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Institute Orientation Events
Payroll and Wednesday, August 16th Social
Security 900 a.m. to 400 p.m. (for all GRAs
GTAs) Campus Recreation Center Thursd
ay, August 17th 900 a.m. to Noon Campus
Recreation Center
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Institute Orientation Events
International Student Tuesday, August
15th Orientation Sessions 200 p.m. to 330
p.m. Student Center Ballroom, Level
3 Friday, August 18th 900 a.m. to
1030 a.m. Student Center Ballroom,
Level 3
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Institute Orientation Events
International Student Monday, August
21st Orientation Sessions 330 to 500 p.m.
Student Center Theater, Level
1 Thursday, August 24th 100 to 230
p.m. Student Center Theater, Level 1
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Facts

• We are in the graduate education business.
• The transition from undergraduate to graduate
  student might be tough
• You will be challenged!

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The Woodruff Schools Office of Student Services
is located in Room 3112 of the MRDC Building.
Office Hours Monday Friday 800 a.m.
noon 100 p.m. 500 p.m.
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Who to See for Help
Dr. Yogendra Joshi Associate Chair for Graduate
Studies joshi.gradprog_at_me.gatech.edu (404)
894-3204 MRDC, Room 3105

• Oversight of the graduate program
• Career counseling and advice
• Ex officio member of the School's
• Graduate Committee
• Liaison for the graduate program with other
  academic units on campus

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Who to See for Help
Dr. Wayne Whiteman Director of the Office of
Student Services wayne.whiteman_at_me.gatech.edu (4
04) 894-3204 MRDC, Room 3102

• Manages the Office of Student Services
• Assists the Associate Chairs of the
• Woodruff School
• Assists in the advisement of both
• undergraduate and graduate students

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Who to See for Help
Dr. Christopher Lynch Associate Chair for
Administration lynch.admin_at_me.gatech.edu (404)
894-3200 MRDC, Room 3218

• Responsible for the scheduling of classes and
  registration

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Who to See for Help
Ms. Glenda Johnson Academic Advisor
I glenda.johnson_at_me.gatech.edu [phone]
MRDC, Room 3112

• Assists graduate students with programs of study,
  degree petitions, graduate committee actions, and
  support forms.

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Who to See for Help
Ms. Trudy Allen Academic Advisor
I trudy.allen_at_me.gatech.edu [phone]
MRDC, Room 3112

• Assists with recruiting and new
• graduate student issues

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Who to See for Help
Ms. Theresa Keita Academic Assistant
II terri.keita_at_me.gatech.edu [phone]
MRDC, Room 3112

• Greets and assists students, faculty, staff, and
  
• visitors to the Office of Student Services
• Provides general office information
• Answers telephone queries
• Schedules appointments
• New graduate student photos and mailboxes

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Where to Find Things

• Consult our home pages at
• www.me.gatech.edu
• www.nre.gatech.edu
• www.mp.gatech.edu
• See the Georgia Tech General Catalog at
  www.catalog.gatech.edu www.catalog.gatech.edu/up
  dates
• View the Graduate Studies Research page at
  www.grad.gatech.edu

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The Graduate Handbook

• The 2006-2007 Handbook for Graduate Students is
  on CD and the web at

Handbook 2006-2007
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Academic Timetable

• Submit an M.S. or Ph.D. Program of Study before
  the end of the fall semester. This form is
  online.
• Submit a Degree Petition one term before you
  graduate.
• Additional milestones for M.S. Thesis and Ph.D.
  students.

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Student Life

• Georgia Tech is committed to maintaining an
  excellent quality of life for its students.

• See the Student Life section of the General
  Catalog for the rules of student
  conduct www.registrar.gatech.edu/rules/index.php

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MEGA

• Join MEGA
• (Mechanical Engineering Graduate Student
  Association)
• For more information, see
• www.me.gatech.edu/mega

Attachment 3
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The Three Facets of Registration

• Obtain your student identification (Buzz card)
  from the Buzz Card Office in the Student Center
  Commons
• Course Registration
• Tuition and Fee Payments

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How to Register
Go to oscar.gatech.edu or www.registrar.gatech.edu
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Guidelines for Full-Time Students Including
Those with Assistantships, Fellowships,
Traineeships, Tuition Waivers, and Students on
Visas

• Enroll for at least 12 credit-hours on a
  letter-grade basis and/or pass-fail
  thesis/dissertation hours.
• You must register each semester to receive
  financial support.
• Substitute up to three hours of audit with the
  approval of the Associate Chair for Graduate
  Studies.
• Do not enroll for 1XXX or 2XXX level courses on a
  letter-grade basis.

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Guidelines for Part-Time andCo-op Students

• The minimum load is three credit-hours.
• Students in the Graduate Cooperative Program are
  required to be full-time students during their
  terms on campus.

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Fall 2006 Registration
Registration period August 16th to 25th Fees
should be paid by 400 p.m. August 18th Last
day to add a course August 25th Registration
closes at 430 p.m. August 25th All registration
fees, including the August 25th late penalty,
must be paid by 400 p.m.
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Variable Course Hours

• How to sign up for variable course hours such as
  thesis/dissertation hours
• ME____7000
• 3-Digit Suffix
• The 3-digit suffix is the first three letters of
  your advisors last name. For example, ME 7000
  WHI for Dr. Whiteman.

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Variable Course Hours

• VERY IMPORTANT
• After you sign up for ME/NRE/MP 7000/9000, go to
  the bottom of the screen and click Class Options.
  On the next screen, type in the number of
  semester hours.
• Warning The system defaults to one hour if you
  do not do this. THIS IS BAD!!
• Undesignated GRAs should sign up for ME/NRE/MP
  7000/9000 WHI.

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An Extremely Important Aside

• Georgia Tech requires that you verify your
  schedule on the web Student Access System
• https//oscar.gatech.edu
• Verification IS CRITICAL because you are
  responsible for all courses remaining on your
  schedule at the end of late registration.

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Registration Example for a New Student Involved
in Research
ME 6301 A 3 hours ME 6304 A 3 hours ME 7000
WHI 15 hours Total 21 hours
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Registration Example for a New Student Involved
in Research
ME 6401 A 3 hours ME 6441 A 3 hours
ME 6201 A 3 hours ME 9000 GIN 12
hours Total 21 hours
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Registration Example for a Nonthesis MS Student
on Fellowship and/or GTA
ME 6441 A 3 hours ME 6201 A 3 hours ME
6202 A 3 hours ME 6758 A 3 hours ME
8997 A3 GTA Audit 3 hours Total 15 hours
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Registration Example for an Advanced Ph.D. Student
ME 9000 MCD 21 hours Total 21 hours
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Drop Day

• The last day to drop a course is Friday, October
  13, 2006. This is an absolute deadline.
• To drop a class go to
• oscar.gatech.edu
• The last day to withdraw completely from school
  with all W grades is Sunday, October 29, 2006.

• To withdraw from school, complete a Withdrawal
  Request Form and meet with Dr. Joshi.

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Billing Information and Financial Aid

• To verify billing for tuition, fees, housing,
  parking, fellowships, and financial aid, go to
• oscar.gatech.edu
• Click Secured Access Login
• Sign in with your user ID and PIN number
• Click Student Services Financial Aid
• Go to Student Records
• View Account Summary

• During registration, there might be a delay in
  posting data to this web site.

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Reminders

• Health forms must be completed and submitted to
  the Student Health Center before
• registering for your first semester.
• You are required to submit a final
• transcript from your previous
• school to the Institute Graduate
• Office during your first semester on campus to
  avoid a hold being placed on your registration
  for the next semester.

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Reminders

• For housing questions, go to
• www.housing.gatech.edu
• For parking questions, contact
• www.parking.gatech.edu
• International students receiving GRA or GTA
  support must get a Social Security Number.
• If you have any problems with these or other
  issues, go to the Office of Student Services
• (MRDC, Room 3112).

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Graduate Student Photos

• See Terri Keita in MRDC, Room 3112 to sign a
  model release (giving us permission to use your
  photo on the web) and to have your picture taken.
• The deadline to have your photo taken is
  Wednesday, September 1, 2006.

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Graduate Student Recruiting Survey

• Please complete our short Graduate Student
  Recruiting Survey.
• Return the survey to the Office of Student
  Services by Friday, September 15, 2006.
• Attachment 4

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Graduate Student Information

• Please fill out the Graduate Student Information
  Form and return it to the Office of Student
  Services by Friday, September 1, 2006
• We need to be able to contact you most of the
  time it is about something good!
• Attachment 5

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FINANCIAL PROCEDURES
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Out-of-State and In-State Students Paying Full
Tuition and Fees

• Go to the Bursar (Lyman Hall, across from
  Juniors).
• Hand deliver your check or pay with a credit card
  (10,147 out-of-state and 2,835 in-state each
  semester).
• Get a receipt.
• Do not use campus mail.

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Continuation of Financial Support

• To continue to receive GRA/GTA and fellowship
  monies and out-of-state tuition waivers, you must
  submit an electronic Support Form by the due date
  prior to each term.

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Tuition and Fees for Students with
One-Third Time GRA or
GTA Appointments

• Verify your GRA or GTA status on the web.
• Go to the Bursar (Lyman Hall, across from
  Juniors).
• Hand deliver your check or pay with a credit card
  (542).
• Get a receipt.
• Do not use campus mail.
• See Glenda Johnson in the Office of Student
  Services
• (MRDC, Room 3112) if you have a problem.

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Tuition and Fees for Fellowships Administered by
the Financial Aid Office

• Properly enter all your fellowship information on
  the electronic support form.
• Fellowships require full-time enrollment.
• Verify your fellowship status at
  oscar.gatech.edu.
• Check with Darren Nowell at [phone] or
  darren.nowell_at_finaid.gatech.edu
• The Office of Financial Aid is located at the
  Moore Student Center (behind the Tech Tower)

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Tuition and Fees for Fellowships Administered by
the Woodruff School

• Properly enter all your fellowship information on
  the electronic support form.
• Verify your fellowship status at
  oscar.gatech.edu.
• For problems or questions, see Ms. Glenda Johnson
  or Dr. Wayne Whiteman in the Office of Student
  Services (MRDC, Room 3112).
• Late registration could affect payment of your
  fellowship (stipend and tuition).

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Salary Disbursement Through the Payroll Department

• Direct deposit is required for all salary
  payments. (THIS IS IMPORTANT.)
• If you havent set up Direct Deposit, go to the
  Department of Human Resources (500 Tech Parkway).
• Or sign up using techworks_at_gatech.edu.
• If you are new to this country, you must
  establish an account (checking, money-market, or
  savings account) with a local bank before setting
  up Direct Deposit.

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Salary Disbursement Through the Payroll
Department (Continued)

• Salary is disbursed on a monthly basis on the
  last work day of each month and on December 22,
  2006.
• The first disbursement is paid on the last work
  day in August (for about one-half month).
• A payroll check is not issued. To verify payment
  of your salary, check the Georgia Tech website at
  techworks.gatech.edu or contact your bank.
• Go to techworks.gatech.edu to change your
  address, your tax allowance, and to print your
  W-2 form for 2006. If you have problems accessing
  the site, call 894-7193.

Attachment 6
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Woodruff School and Institute Fellowship Stipends
Paid by the Bursars Office

• Stipends are posted to your OSCAR account.
• With Direct Deposit, the remainder of the stipend
  will go to your bank.
• Without Direct Deposit, the remainder will be
  sent to your Georgia Tech mailbox if you live on
  campus or to your local or permanent address if
  you live off campus.
• Advance arrangements for one semester at a time
  can be made for checks to be sent to an address
  other than your Georgia Tech mailbox. Go to the
  Bursars Office or oscar.gatech.edu.

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Outside Employment

• Employment outside the Woodruff School is
• limited to eight hours a week.
• This rule applies to all full-time students
  (GRAs, GTAs, and fellowship holders).
• Complete the Outside Employment
• Request form.
• Have your advisor approve your
• employment by signing the form.
• Submit the completed form to Dr. Joshi.

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Outside Employment of International Students

• For holders of F-1 or J-1 visas.
• Contact the Office of International Education at
• [phone] in the
• Savant Building, Room 211.
• For more information, view
• www.oie.gatech.edu

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SELECTING AN ADVISOR
The entire Georgia Tech Faculty in 1890.
(The Woodruff School has 85 academic faculty as
of fall 2006.)
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Interview Process

• Use the Woodruff School academic faculty web site
  or the Research Brochure to select the faculty
  you want to interview.

• Set up appointments using the Woodruff School
  Directory.

Attachment 7
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Interview Process

• Ask faculty members to initial the Interview
  Form after you have spoken with them.
• Interview at least three faculty members.
• Be sure to speak with current graduate students
  and arrange for lab visits.
• Submit the interview form with your top three
  choices to Dr. Joshi by Friday,
• September 15, 2006.

Attachment 8
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New Woodruff School FacultySeeking New Graduate
Students

• GARY CAILLE
• Director of the Systems Program Office, Georgia
  Tech Research Institute(Joint Appointment as
  Professor in the Woodruff School)
• Ph.D., Georgia Institute of Technology, 1988
• Acoustics and Dynamics
• Underwater acoustics

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New Woodruff School FacultySeeking New Graduate
Students

• TEQUILA A. L. HARRIS
• Assistant Professor

• Ph.D., Rensselaer Polytechnic Institute, 2006
• Manufacturing
• Manufacturing, mechanical design, fluid
  transport, and fuel cell technology

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New Woodruff School FacultySeeking New Graduate
Students

• J. RHETT MAYOR
• Assistant Professor
• Ph.D., University of Natal, Durban, South
  Africa, 2001
• Manufacturing
• Micro/meso-scale manufacturing processes and
  systems

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New Woodruff School FacultySeeking New Graduate
Students

• NARESH N. THADHANI
• Professor of Materials Science and
  Engineering(Joint Appointment in the Woodruff
  School)
• Ph.D., New Mexico Institute of Technology, 1984
• Mechanics of Materials
• High-strain-rate deformation, phase
  transformation, processing of nanocrystalline and
  meta-stable materials with structural, energetic,
  and functional properties

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New Woodruff School Facultyat Georgia Tech
Savannah Seeking New Graduate Students

• SEUNG-KYUM CHOI
• Assistant Professor at GT Savannah
• Ph.D., Wright State University, 2006
• Computer-Aided Engineering and Design
• Robust design, modeling uncertainty,
  probabilistic mechanics, and multidisciplinary
  optimization

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New Woodruff School Facultyat Georgia Tech
Savannah Seeking New Graduate Students

• MERVYN FATHIANATHAN
• Assistant Professor at GT Savannah
• Ph.D., National University of Singapore, 2004
• Computer-Aided Engineering and Design
• Collaborative engineering, integrated product and
  process design, and computational design synthesis

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New Woodruff School Facultyat Georgia Tech
Savannah Seeking New Graduate Students

• DIRK SCHAEFER
• Assistant Professor at GT Savannah
• Ph.D., University of Stuttgart, Germany, 2003
• Computer-Aided Engineering and Design
• Virtual engineering, systems integration, variant
  and agile design, and engineering education

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Priority System
Advisor assignments are based upon Student
preference Faculty preference Need to cover
high priority projects Other factors
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Research Group Open Houses

• These events enable you to meet the faculty and
  their graduate students and to learn about the
  various research opportunities in the Woodruff
  School.
• Open Houses will be held from August 21 to August
  24, 2006.
• You will be notified by e-mail of scheduled
  events.

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DATES TO REMEMBER
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Woodruff School Calendar of Events
Check frequently New and Events for all events,
activities, thesis presentations, dissertation
defenses, meetings, conferences, and seminars
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The 2006 Woodruff School Cookout for Graduate
Students, Faculty, and Staff Conversatio
n, Food and T-Shirts
Friday, September 15th On the lawn between MRDC
and MARC 1130 a.m. to 230 p.m.
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Scheduled Workshops

• Résumé Preparation September 19th
• Ralph Mobley, Director of Career Services
  MRDC Building, Room 4211, at 1100
  a.m.
• How to Get a Job in Industry October 17th
• Ralph Mobley, Director of Career Services
• You will be notified by e-mail of other workshops
  or panel discussions

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Fellowship Applications
Search the Fellowship Database for short
descriptions and applications www.undergradstudie
s.gatech.edu/fellowship/index.php For NSF
Graduate Research Fellowships, see
www.fastlane.nsf.gov/fastlane.jsp
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For Help with Fellowships
For help with NSF and DoD Fellowships,
contact Dr. Jeffrey Donnell, MRDC, Room
3104 jeffrey.donnell_at_me.gatech.edu (404)
894-8568 For help with all other fellowships,
contact Dr. Amanda Gable French Building, Room
216 amanda.gable_at_carnegie.gatech.edu (404)
894-0014
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MAIL
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Woodruff School Mailboxes

• Please regularly check your graduate mailbox and
  the bulletin board outside the Office of Student
  Services.
• Woodruff School Mailbox Addresses
• George Burdell
• Graduate Box 1234
• Woodruff School of
• Mechanical Engineering
• Georgia Institute of Technology
• Atlanta, Georgia 30332-0405

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Woodruff School Mailboxes

• MRDC Building (Room 3112) Boxes 1000 to 1237

• Love Building (1st Floor) Boxes 200 to 360

• MaRC Building (Room 202C) Boxes 600 to 999

• IBB Building (Atrium Area, Level 1) Boxes 45
  to 106

• Neely Building (Room 128) Boxes 1 to 80

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E-Mail

• Institute rules require that you check your
  e-mail account daily for notices and
  communications.
• Get your user-name and password for a GT account
  from the Buzz Card Center when you obtain your
  Buzz card (student identification).
• Go to the Rich Building (Room 140) if you
• forget your password or need to
• change your account.
• E-mail is the preferred method of the
• Office of Student Services for communicating
  with large groups of students.

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OFFICE SPACE
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Office Space Assignment

• GRAs and GTAs generally are assigned a desk in
  an office or lab near their research.
• A faculty member typically initiates and requests
  this assignment.
• The request form is online at
• http/www2.me.gatech.edu/graddb/forms/student/
  roomkey_stu/roomkey_stu.asp
• Attachment 9

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Office Assignments

• After the form is approved by the Office of
  Student Services, go to Facilities (MRDC, Room
  2211) for keys to the MRDC, Love, and the
  IPST/Tricentennial buildings.
• If you are assigned to another building, you will
  be directed to

• MaRC Building
• Gerald Green, 404-894-7571
• Neely Building
• Arlene Smith, 404-894-3600
• IBB Building
• Rudy Paratchek, 404-894-6228

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COMPUTERS AND NETWORKS
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Woodruff School Computer Help Desk

• Located in MRDC,
• Room 2103
• For help, call
• [phone] from
• 730 a.m. to 530 p.m.
• (Monday-Friday)
• E-mail computer.support_at_me.gatech.edu

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Library and Information Center Quick Facts

• 100 computers, 60 software programs
• 30,000 e-books, 15,000 e-journals
• Free Printing
• Café
• Group Space for TA hours
• Digital Camera Camcorders
• Presentation Rehearsal Studio
• Hours 24/5

Attachment 10
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Library and Information Center Materials

• Books
• Journals
• Conference Papers
• Standards
• Patents
• Technical Reports
• SMARTech
• GIL Express
• ILLiad

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Library and Information Center Research Help

• Video Tutorials
• Subject Guides
• Library Classes
• Personalized Research Help
• Brian Mathews, ME Librarian
• Brian.Mathews_at_library.gatech.edu
• AIM brianGTlibrary

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