User Group Presentation

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User Group Presentation Release 2.17(No
Meeting)
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Overview Release 2.17 HighlightsBlack font
See Screen Shot in Presentation for more detailed
explanationBlue font No Screen Shot in
Presentation

• GLOBAL CHANGES
• Notifications are now properly sent when Program
  Officer on Awards or Applications has been
  reassigned. (Ticket 16435)
• Reports due notifications will be adjusted
  appropriately when awards have been extended
  (Ticket 20188) and when CZM section reports are
  no longer required. (Ticket 23247)
• The Days Acceptance is Overdue field on
  Delinquent PPR Acceptance notifications has been
  fixed. (Ticket 21803)
• INBOX Tab
• Total Federal Funding amount for a Partial
  Funding task has been fixed. (Ticket 16401)
• RFA Tab
• Applications Report now works from the
  Competition Launch page as well as from the RFA
  Launch page (Ticket 13362)
• NOAA Mission Goals have been added as a required
  field on RFA Details pages for Competitive and
  Universal RFAs. (Ticket 18273)
• Creation of RFA publications has been simplified.
  Standalone FRN is again available. (Ticket
  18371)
• APPLICATION Tab
• For GMD Users - Actions which have cleared OLA
  will not need to do so again if sent back to FPO
  for revisions. (Ticket 13009)
• For GMD Users Credit Check tasks will only go
  to Grants Officers with new special Credit
  Checker role in their profile. (Ticket 15918)

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Overview Release 2.17 Highlights cont.

• APPLICATION Tab cont.
• For FALD Users Review Award File option has
  been removed from FALD task when FPO forwards BAA
  Award File for review. This option was causing
  system error. (Ticket 16382)
• NEPA Document (Ticket 13902)
• A list of Categorical Exclusion categories has
  been added and is required if CE is selected
  for the first question on the NEPA document - a.)
  Level of Review.
• An additional option of Not Required has been
  added for the first question of the NEPA document
  - a.) Level of Review.
• AWARD Tab
• PPR Task option to Send Progress Report for
  Optional Review has been removed if there are no
  Optional Reviewers in the route. (Ticket 12927)
• System prevents further action and provides an
  error message when a Recipient tries to submit an
  Expanded Authorities No-Cost Extension within the
  last 10 days of the award. (Ticket 13007)
• Award Funding totals are now adjusted to reflect
  amendments which have been declined. (Ticket
  13040)
• AAR Workflow changes - Recipient and FPO will
  have workflow on AAR, Grants Specialist and
  Grants Officer will have workflow on Amendment if
  AAR turns into amendment (Ticket 14403)
• Problem causing some Expanded Authority No Cost
  Actions to be routed to Grants Specialist for
  approval has been fixed. (Ticket 16197)
• Data entered in the final SF-269 is now validated
  against the recipient drawdowns recorded in the
  Data Warehouse and an explanation is now required
  if a match is not made. (Ticket 19864) Also
  printed version of the SF-269 has been fixed to
  print the remarks. (Ticket 20495)
• Workflow has been updated for new awards which
  have been rejected by the Grants Officer or
  declined by the recipient. (20033)

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Overview Release 2.17 Highlights cont.

• AWARD Tab cont.
• Problem with Closeout Extension date on AAR page
  has been fixed. (Tickets 21151 and 22688)
• Problems with Enforcement Action functionality
  for GMD have been fixed. (Tickets 21244, 21259,
  21926)
• Problem preventing recipients from viewing awards
  with an open Public Affairs task has been fixed.
  (Ticket 22524)
• Problem with status of some submitted PPRs still
  showing as Delinquent has been fixed. (Tickets
  22782 and 23079)
• REPORTS Tab
• Award Tracking Report
• FY08 Applications/Awards no longer appear on
  reports for FY07. (Ticket 22103)
• Award Status fixed for No-Cost Extensions which
  have completed workflow. (Ticket 21070)

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NOAA Mission Goals (Ticket 18273)http//www.ppi.n
oaa.gov/
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NOAA Mission Goals Universal and Competitive
RFAs
Universal RFA Details Screen
Competitive RFA Details Screen
Step 1 Click on Add/Edit under the Mission
Goals section of the RFA Details Screen
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NOAA Mission Goals Checklist
Step 2 Use checkbox to select one or more
Mission Goals to associate with this RFA Note
Check with your Program Manager to determine if
you are allowed to select more than one
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NOAA Mission Goals Checklist cont.
Step 3 Click the Add to RFA button under the
list of goals
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NOAA Mission Goals Checklist cont.
Step 4 The selected goal(s) will be displayed
at the bottom of the screen under the Add to
RFA button. Click Save and Return to Main
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NOAA Mission Goals cont.
Step 5 The selected goal(s) will now show on
the RFA details screen.
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Simplified RFA Publications (Ticket 18371)
Step 1 From the RFA Details Screen, after
completing all of the required fields, click the
Save button at the bottom of the screen, then
select the Create Publication(s) button.
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Simplified RFA Publications cont.
Step 2 Immediately press Save and Return to
Main before entering any data. This will
create the FFO document. You will remain on this
page but can now leave and come back as needed
without losing data. Since you no longer have to
do the Synopsis or Standalone FRN in a separate
step you do not have to be concerned about having
to make corrections in two different places.
If you leave this page without pressing
Save and Return to Main you will lose whatever
data you have entered and will have to start
again from the Create Publications button on
the RFA details screen.
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Simplified RFA Publications cont.
Step 3 If you leave the FFO Details page, you
can come back to it by clicking on the ID link
for the Federal Funding Opportunity under Sub
Documents of the RFA Launch page.
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Simplified RFA Publications cont.
Step 4 Fill in data for each section of the FFO
as applicable. Periodically press the Save
button to clear the (empty) tag from the
sections that have data. (TIP Search for an
RFA from a previous year and use the View FFO
Report button to generate a clean document that
can be used to cut and paste data into the new
FFO.)
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Simplified RFA Publications cont.
Step 5 At the bottom of the page select the
radio button for Synopsis or Standalone FRN
to indicate which type of announcement will be
published. This is very important so the FALD
attorneys will know which type of document to
review. NOTE You can at any time generate a
printable version of the FFO, Synopsis, or
Standalone FRN using the ViewReport buttons at
the bottom of the screen.
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Simplified RFA Publications cont.
Step 6 When all of the data fields have been
entered and modified appropriately, click on the
FFO Routing Slip and Start Workflow button.
This will allow the user to prepare the routing
slip which will send both the FFO and Synopsis
(or Standalone FRN) to FALD. There is no longer
a separate workflow step to send the Synopsis to
FALD.
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NEPA Document (Ticket 13902)1. New List of
Categorical Exclusions (see Select/View CE)2.
New Not Required option under a.) Level of
Review
Click on Select/View CE for complete list of CE
Categories and Descriptions
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NEPA Document continuedNew List of Categorical
Exclusions
Use checkbox to select appropriate categories.
At bottom of screen select Save and Return to
Main to go back to NEPA Details. NOTE The
selected categories are not displayed on the NEPA
Details screen you will have to click on the
Select/View CE link to see which ones have been
selected.
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Award Action Request (AAR) Workflow (Ticket
14403) for AARs that turn into Amendments
(AMD)
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Start AAR
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AAR
AAR
Search for Awards via The Awards Tab
Access Grants File page and Select Award Action
Request from the Action Dropdown menu
Select type of Award Action Request, enter
required fields and Start Workflow
Review Award Action Request/ Forward to
Authorized Representative
Recipient Authorized Representative, PI, Co-PI,
or Finance Representative
Recipient Investigator
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AAR
AAR
Done
Review Award Action Request/Forward To Agency
1.) Review Award Action Request 2.) Forward to
Grants Specialist
Recipient Authorized Representative
Program Officer
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AMD
AMD
End AAR
AMD
1.) Review Amendment 2.) Forward to Grants Officer
1.) Review Amendment 2.) Approve Amendment
Review Amendment Notification
Grants Officer
Recipient Authorized Representative
Grants Specialist
NOTE Workflow comments by Recipient and FPO will
be found on the AAR, comments by Grant
Specialists and Grant Officers will be on the
Amendment. Previously the Recipient could not
see workflow comments by FPO if AAR was returned
because the comments were on the unfinished
Amendment document.
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Award Action Requests which get processed as
Amendments
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Workflow Rejected and Declined Awards (Ticket
20033)
Done
Start
End
Reject Award File
Grants Officer
Status Rejected
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Start
Approve
Approve
Approve Award File
CBS 2nd Approver
CBS 1st Approver
Grants Officer
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ASAP Recipients Only
CBS 1st Approver
ASAP Authorization
ASAP Certification
Finance Office
Recipient Authorized Representative
Decline Award
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Done
End
Acknowledge Declined Award
Remove Award from CBS (De-obligate Funds)
System Closeout Date Status Declined
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Additional Resources

• GrantsOnline.QandA_at_noaa.gov
• GrantsOnline.HelpDesk_at_noaa.gov
• [phone]
• [phone] (1-877-NOAAGRT)
• Grants Online PMO Website at www.ofa.noaa.gov/gra
  ntsonline to Access
• Grants Online Training/Support Resources
• Frequently Asked Questions
• Whats New page