Chapter Operations

1
Chapter Operations

• Chapter 4

2
Essentials of a Successful FFA Chapter

• Knowledge of the FFA
• All members share responsibility
• Capable Officers
• A challenging Program of Activities
• A workable constitution and bylaws
• Proper equipment and records

3
Essentials of a Successful FFA Chapter

• Well-planned regularly held chapter meetings
• Adequate financing
• School and community support
• Chapter resource file

4
Chapter Officers

• President - Rhett Halverson
• Vice President - Shane Kleppen
• Secretary - Amy Fink
• Treasurer - Blake Rasmussen
• Reporter - Mark Shackelford
• Sentinel - Jared Bolles
• Parliamentarian - Nick Ator
• Historian - Mandi Aus
• Advisor - Mr... Osksa

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Duties of All Officers

• Genuine desire to be part of a team
• Willingness to accept responsibility
• Desire to work with members as a leader
• A commitment to lead by example
• Knowledge of constitution and bylaws
• Knowledge of parliamentary procedure
• Memorize official ceremonies

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Duties of the President

• Preside of meetings using rules of parliamentary
  procedure
• Appoint committees (serve as non-voting member of
  committee)
• Coordinate chapter activities
• Represent chapter at official and public relation
  functions

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Duties of the Vice President

• Assume duties of president if needed
• Develop Program of Activities (serve as
  non-voting member of all committees)
• Coordinate all Committee work
• Work with President Advisor to evaluate chapter
  goals
• Maintain chapter resource file

8
Duties of Secretary

• Prepare and post agenda for meetings
• Prepare minutes of meetings
• Place all committee reports in Secretarys Book
• Be responsible for chapter correspondence
• Maintain attendance records
• Keep Program of Activities up to date

9
Duties of Treasurer

• Receive, record deposit FFA funds
• Present monthly treasurers report
• Collect dues
• Maintain Chapter Treasurers Book
• Prepare membership roster for National
• Serve as chairperson of the Finance Committee

10
Duties of Reporter

• Plan public information programs
• Release news to media
• Release news to State and National Newsletters /
  Magazines
• Chair Public Relations Committee

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Duties of Sentinel

• Assist President in maintaining order
• Keep meeting room and equipment in proper
  condition
• Welcome guests and visitors
• Assist with special features and refreshments
• Keep meeting room comfortable

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Duties of Parliamentarian

• Assure rights of the minority and rule of the
  majority
• Assist in maintaining order of meetings
• Answer questions of Parliamentary Procedure

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Duties of Historian

• Maintain Chapter Scrapbook
• Serve as chapter photographer
• Collect souvenirs and memorabilia

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Duties of the Advisor

• Supervise all chapter activities
• Inform prospective students and parents about the
  FFA
• Instruct students in leadership
• Build school and community support
• Encourage member involvement in activities
• Prepare students for competitive events

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Program of Activities

• Serves as a Road map for the chapter
• National Chapter Award Program
• Broken down into 15 Divisions
• Each division has a committee
• Set Goals to accomplish for upcoming year
• Every member should be on a committee

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Chapter Banquet

• Spring of year
• Awards for individuals
• Highlight years events

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Chapter Meetings

• Held monthly during school year
• Conduct business
• Agenda set ahead of time
• Become involved
• Respect others opinions
• Be realistic
• Have fun

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Meeting Room
Sentinel
President
Secretary
Reporter
Advisor
Treasurer
Vice President
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Order of Business

• Opening Ceremony
• Minutes of the Previous Meeting
• Officer Reports (Treasurer, Reporter)
• Report on Chapter POA
• Special Features
• Unfinished Business

• Committee Reports
• New Business
• Degree and Installation Ceremonies
• Closing Ceremony
• Recreation or Entertainment

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Officer Stations

• President........................................R
  ising Sun
• Vice President....................................
  ......Plow
• Secretary.......................................Ea
  r of Corn
• Treasurer..........................Bust of
  Washington
• Reporter..........................................
  ..U.S. Flag
• Sentinel...................................Clasped
  Hands
• Parliamentarian..........Roberts Rules of Order
• Historian..Scrapbook
• Advisor...........................................
  ............Owl

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Opening Ceremonies

• Officers memorize parts
• Unison To practice brotherhood, honor
  agricultural opportunities and responsibilities,
  and develop those qualities of leadership which
  an FFA member should posses.

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