ePortfolio

1
ePortfolio

• Guide to Electronic Submission
• for National Board
• Initial, Retake, and Renewal Candidates

2
Benefits of Electronic Submissions

• Elimination of shipping costs
• Extended portfolio deadline
• Opportunity to use spring lessons
• More efficient, secure delivery system
• Reduced risk of making packaging and formatting
  errors

3
Features to Facilitate Online Submissions

• Tutorial guides for uploading submissions
• Temporary storing features to upload and remove
  draft documents and videos until submission or
  submission deadline
• Automated process for transcoding most video
  files
• Tracking capabilities to monitor progress

4
Getting Started

• System is available from April 1 to May 16.
• Follow Portfolio Instructions Parts 1 and 2 for
  your certificate area.
• Obtain your voucher code(s) to access the system.
• Register and enter your voucher code(s) to submit
  your evidence online.

5
Obtaining Voucher Code

• Make sure your account is paid in full.
• First time candidates Make sure eligibility
  prerequisites are met.
• You will be e-mailed a voucher code, or set of
  codes, to use for access to the ePortfolio
  system.
• Update My Profile with preferred e-mail address.
• Add NBPTSReg_at_pearson.com to your safe sender list
  to ensure receipt of codes and notifications.

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To Register and Use ePortfolio System

• 1. Access the National Board website
• www.nbpts.org/eportfolio.
• 2. Click the link to the ePortfolio system.
• 3. Click Register in the top navigation of the
  ePortolio website.
• 4. Follow instructions to create an account.
• 5. Enter your voucher code(s) in the text box.

7
Making Changes

• Refer to Guide to National Board Certification
  for specific instructions regarding product,
  certificate, or entry changes.
• If you make changes after youve obtained your
  voucher code(s), these codes will be invalidated
  you will be e-mailed new voucher code(s).

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Making Changes (cont.)

• If you have already registered using the
  invalidated voucher code(s), the entry
  information for those codes will be removed from
  your account.
• Click on Register link, sign in using your
  registration information, and add the new voucher
  code(s) you receive.

9
Online Video Trainings

• The NBPTS website has online videos for
  step-by-step instructions for the following
• Registration
• Uploading evidence such as scanned documents
• Portfolio submissions

10
Submissions to ePortfolio

• Initial Candidates Submit portfolio Entries 1-4
  for your selected certificate area.
• Retake Candidates Submit only evidence for
  entries you have selected to retake.
• Renewal Candidates Submit evidence for
  Components 1-3 and reflection.

11
System SpecificsComputer

• Use Windows XP or later Internet Explorer 8.0 or
  higher or Firefox 4 or later
• Or
• Use Mac, OS X v10.6 Safari 5 or later
• Internet Connection should be high speed.

12
System Specifics Software

• Adobe Flash Player 10.1 or higher
• Adobe Reader 10.1.3 or later (version 9.5
• as an alternative
• Microsoft Word 1997-2003 or later, or
• OpenOffice 3
• Adobe Flash Player or Reader Free
• http//get.adobe.com/flashplayer

13
Sample Submission forAYA-ELA Entry One

• Analysis of Student Growth in Reading and
  Writing--4 Files
• Contextual Information Sheet(s)
• Written Commentary (13 pages)
• Student A Packet
• Student B Packet

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Sample Submission for AYA-ELA Entry 2

• Instructional Analysis Whole-Class
  Discussion--Submit 5 files
• Contextual Information Sheet(s)
• Written Commentary (11 pages)
• Entry 2 Classroom Layout Form
• Video recording (15 minutes)
• Instructional Materials

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Sample Submission for AYA-ELA Entry 3

• Instructional Analysis Small GroupsSubmit 5
  files
• Contextual Information Sheet(s)
• Written Commentary (11 pages)
• Entry 3 Classroom Layout Form
• Video recording (15 minutes)
• Instructional Materials

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Sample Submission for AYA-ELA Entry 4

• Documented Accomplishments
• Contributions to Student Learning4 files
• 1. Contextual Information Sheet(s)
• 2. Description and analysis (10 pages for up to
  8
• accomplishments)
• 3. Documentation (16 pages)
• 4. Reflection (2 pages)

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Cover Sheets and Forms

• Submit Cover Sheets Forms in the Portfolio
  Instructions Part II that
• Require you to enter information about the
  evidence you are submitting.
• Include prompts you must respond to on a separate
  sheet of paper.
• Identify the evidence attached.
• (You my submit these as PDF files. If you scan
  these as graphic files, you may insert them into
  word processing files.)

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Written Commentaries Reflections

• Submit Written Commentaries and Reflections by
• Following format specifications found in the
  Portfolio Instructions (font size, margins,
  number of pages)
• Using Microsoft Word, Open Office, or PDF files.
• Adhering to guidelines for merging PDF files.

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Submission of Video Recordings

• Adhere to format specifications in Portfolio
  Instructions.
• Submit as an flv, asf, qt, mov, mpg, mpeg, avi,
  wmv,mp4, or m4v file.
• If your video consists of multiple segments,
  submit only the segment(s) allowed for your entry
  for scoring.

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Resources for Video Formats

• Refer to Recommended Video Formats and Settings
  about the following
• Video file type
• Common file extensions
• Video codecs
• Media player support

21
Submitting Videos

• Video files might take as long as one hour to
  upload and appear as Ready.
• See Recommended Media Format about the
  following file size, resolution, frame
  rotation, frame rate, pixels, deinterlace, and
  keyframes.
• Refer to NB video exporting guides for Windows
  Movie Maker, iPhoto, and iMovie.

22
Submitting Videos (cont.)

• The ePortfolio system has a 500- megabytes file
  size limit for each uploaded file.
• There is no limit for the number of MB uploaded
  for an entire portfolio.
• Compress larger video files before submission.
  Refer to Video Conversion and Compression Guides
  for Window Users and Mac OS X Users.

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Submissions of Other Types of Evidence

• Artifacts, evidence, and cover sheets are
  gathered as hardcopy and electronic files.
• Submit as Microsoft Word, Open Office, or PDF
  files.
• To scan documents, use a stand-alone scanner or
  an all-in-one printer/scanner/copier/fax machine.
• Insert graphic files into a word processing
  document prior to uploading materials in
  ePortfolio.

24
Electronic Submission at a Glance

• This document, found at www.nbpts.org, lists the
  evidence to submit electronically for each
  certificate area.
• It also lists cover sheets and forms from the
  Portfolio Instructions Part 2 that no longer
  need to be submitted.
• A chart with submission details for renewal is
  also available.

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To Submit Your Materials (per entry)

• Access www.nbpts.org
• Click the link to the ePortfolio system and log
  in.
• Click Start. Follow prompts to upload.
• Mark Ready to Submit. (Watch the progress bar
  that indicates completion.)
• Click Submit Portfolio Entry for Scoring.

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NB Documents ePortfolio Help

• On the National Board Website
• Copying Your Video File from a DVD and Converting
  It for Submission
• Scanning and Submitting Hard-copy Evidence
• Submitting Evidence in PDF Format
• Troubleshooting Tips
• Most Frequently Asked Questions

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Additional ePortfolio Help

• On the National Board Website (cont.)
• Tips for Mac Users and Microsoft Word Users
• Recommended Video Formats and Settings
• Video Compression Guide for MAC and PC Users
• Also
• Many graphics, pictures, charts, illustrations to
  create technological procedures

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ePortfolio Troubleshooting Tips

• Information regarding (1) symptoms, (2) likely
  causes, (3) what to do, and (4) where to find
  more information is available for the following
• Uploading files
• Network Speed
• File Size
• File Format
• Submitting Files

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Confirmation of Submissions

• Try to submit by May 1 to allow extra time for
  any possible problems (deadline May 16).
• You will receive an e-mail confirmation for each
  entry you submit indicating successful submission
  for scoring.
• After the submission deadline, if you have
  materials in the ePortfolio system that have not
  been submitted, all uploaded materials (even if
  incomplete) will be submitted for scoring as is.

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Extra Help with Submissions

• ePortfolio system--online help and online
  training-- www.nbpts.org/eportfolio.
• Customer Support--1-800-22-TEACH Monday through
  Friday, 800 AM to 600 PM CST
• Guide to Electronic Submission
• Electronic Submission at a Glance Information
• by Assessment

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Additional SC Contacts

• nationalboard_at_cerra.org
• Virginia Bartels virginia_at_cerra.org (Program
  Facilitator for NB endeavors at CERRA)
• www.cerra.org National Board Link
• nbsupport.blogspot.com Jenna Hallmans NB blog