Time Management

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Time Management

• Dr. Dolores Kiesler

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Overview

• Definition of Time Management
• How Good Are You at Time Management?
• Procrastination
• Prioritizing
• Scheduling
• In Flow and Leveraging

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What is Time Management?

• Time is free, but it's priceless.
• You cant own it, but you can use it.
• You can't keep it, but you can spend it.
• Once you've lost it,you can never get it back.
• 
  Harvey McKay

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Time Management

• Formula
• Set Amount of Time
• divided by
• Your Tasks and Responsibilities

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How good is your time management?

• http//www.mindtools.com/pages/article/newHTE_88.h
  tm
• Scores 46-75 You are managing well
• 31-45 Room for improvement
• 15-30 Ouch!

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Not Enough Time???

•      Don't say you don't have enough time.
• You have exactly the same number
• of hours per day
• that were given to Helen Keller,
• Pasteur, Michaelangelo, Mother Teresa, Leonardo
  da Vinci, Thomas Jefferson,
• and Albert Einstein.
• H.
  Jackson Brown, Jr.

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Shift in Focus

• Concentrate on Results,
• Not on Being Busy!
• 80-20 Rule

80 of your work is completed in 20 of your
time the rest of the time on a project is
wasted.
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Beating procrastination

• Recognize that youre procrastinating
• Work out WHY youre procrastinating
• Unpleasant
• Overwhelming
• 3) Get over it!

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Get over it!

• Decide on a motivation or reward
• Peer PressureBuddy Check
• Review Consequences if not completed
• Break it into smaller tasks
• Shame yourself into doing it

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Prioritizing

• List all activities, responsibilities and duties

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Scheduling

• Understand what you can realistically achieve
• Plan to make the best use of your time
• Leave enough time for things you MUST do
• Preserve contingency time for the unexpected
• Minimize stress by avoiding over commitment

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Weekly Schedule

• Identify available time
• Block in essentials
• Schedule high priority and vital activities
• Block in contingency time
• Schedule activities that address your priorities
  and personal goals

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For every minute spent organizing, an hour is
earned.
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In Flow

• The Goal is
• to Improve Focus,
• Not Multitask

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Creating the Environment

• Get comfortable
• Eliminate distractions
• Keep interruptions at bay
• Manage your stress
• Keep a prioritized to-do list
• Think Positively

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Leveraging

• Self

• Others

• Eliminate unnecessary activities
• Focus on what matters
• Prioritize
• Set goals

• Learn to delegate
• Train and empower others
• Use experts and consultants
• Outsource non-core tasks

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Conclusion
How we spend our days is, of course, how we
spend our lives.
Annie Dillard