Apresenta

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MINISTÉRIO DO PLANEJAMENTO
Tools for Efficient Public Procurement
Ana Vieira NetoBrasília, 25/03/2014.
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I Current Model of Public Procurement
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MINISTÉRIO DO PLANEJAMENTO
PARADIGMS IN PUBLIC PURCHASES 1st WAVE
EQUALITY MORALITY Creation of proceedings to
give access to the State's purchasing power and
to implement principles of morality and
equality 2nd WAVE EFICIENCY ECONOMY Buying
faster and better for the lowest possible cost,
using the large scale of the State's purchasing
power 3rd WAVE THE USE OF THE STATE'S PURCHASING
POWER Buying from strategic and relevant
segments for the economic, social and sustainable
development
4th wave the use of purchasing power to promote
sustainabilitiy
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MINISTÉRIO DO PLANEJAMENTO
The use of the State's purchasing power should be
directed to sustainable economic development
The social function of the bidding process
Generation of employment and income
Eradication of the extreme poverty
Optimization of the State's purchasing power.
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SMALL BUSSINESS A CASE OF SUCCESS
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• Account for about 67 of the jobs
• Are responsible for about 25 of GDP
• Account for 2.4 of total exports
• Represent 99 of companies formally established
  in Brazil
• From 1995 to 2000, there were 400,000 new SMEs,
  responsible for 1.4 million new jobs
• Generate 6x more jobs than medium and large firms
  (jobs created/GDP share).

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• Act 123/2006
• Exclusive bidding from SMEs
• Subcontracting in works and services
• Quotas for participation in larger bidding
• Differentiated qualification
• Special tiebreaker

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II - Tools
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1. Legislation
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MINISTÉRIO DO PLANEJAMENTO
Legal Landmarks
Set that a procurement law should be drawn up for
regulating public procurement.
Federal Constitution
1988
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MINISTÉRIO DO PLANEJAMENTO
Legal Landmarks
Set that works, services, purchases of the
Administration should be, as a rule, acquired or
contracted by public procurement.
Brazilian Procurement Law
Constituição Federal
1988
1993
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MINISTÉRIO DO PLANEJAMENTO
Legal Landmarks
Implemented the reverse auction for the
acquisition of goods and common services.
Lei Geral de Licitações
Constituição Federal
Act 10.520
1988
1993
2002
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MINISTÉRIO DO PLANEJAMENTO

• Legal Landmarks

Reverse Auction for the acquisition of goods and
common services.
Lei Geral de Licitações
Constituição Federal
Lei 10.520
1988
1993
2002
Website Comprasnet.gov.br is launched, making
electronic bidding possible.
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MINISTÉRIO DO PLANEJAMENTO

• Legal Landmarks

Established the compulsory electronic bidding for
the purchase of common goods and services.
Lei Geral de Licitações
Constituição Federal
Decree 5.450
Lei 10.520
1988
1993
2002
2005
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MINISTÉRIO DO PLANEJAMENTO

• Legal Landmarks

Established general rules relating to the
establishment to domestic preference to SMEs
Complementary Act 123
Lei Geral de Licitações
Constituição Federal
Decreto 5.450
Lei 10.520
1988
1993
2002
2005
2006
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MINISTÉRIO DO PLANEJAMENTO

• Legal Landmarks

Established for acquisitions and contracts of the
2016 Olympic Games, the FIFA Confederations Cup
2013 and World Cup 2014 works and actions for
health and education investments .
Lei Complementar nº 123
Lei Geral de Licitações
Constituição Federal
Act 12.462 - RDC
Decreto 5.450
Lei 10.520
1988
1993
2002
2005
2006
2011
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MINISTÉRIO DO PLANEJAMENTO

• Legal Landmarks

Established criteria, practices and guidelines
for the promotion of sustainable national
development through public procurement
Lei Complementar nº 123
Lei Geral de Licitações
Constituição Federal
Lei nº 12.462
Decree 7.746
Decreto 5.450
Lei 10.520
1988
1993
2002
2005
2006
2011
2012
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MINISTÉRIO DO PLANEJAMENTO

• Legal Landmarks

The website Comprasnet starts to conduct bids
respecting RDC rules.
Lei Complementar nº 123
Lei Geral de Licitações
Constituição Federal
Lei nº 12.462
Decreto 7.746
Decreto 5.450
Lei 10.520
1988
1993
2002
2005
2006
2011
2012
2013
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2. Electronic systems
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MINISTÉRIO DO PLANEJAMENTO
The website comprasnet.gov.br

• Allows approximately 300 sessions per day, with
  peaks of 580 (in December)
• Has about 14,500 simultaneous users, with peaks
  of 20,000 in December
• Registers an average of 40,000 hits per day
• Has over 10,000 registered procurement officers
• Contains over 4,500 purchase units.

Fonte www.comprasnet.gov.br
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MINISTÉRIO DO PLANEJAMENTO
Regarding technology and information security,
the site comprasnet.gov.br
- Uses digital certification - Does not allow
the identification / communication among bidders
- Extends the competitiveness (higher coverage),
combining the simplification process - Provides
transparency, allowing real-time monitoring -
Has low operating cost to the supplier.
Fonte www.comprasnet.gov.br
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MINISTÉRIO DO PLANEJAMENTO
Savings from e-procurement (billions of US)
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Fonte www.comprasnet.gov.br
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3.Training
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• Beneficiaries
• - Markets, public managers and partners that
  work with organizations linked to the market
• 2. Modalities
• Face to face must always be applied to new
  trainees that become trainers
• On distance tutorials or non-tutorials courses
  formal or informal
• 3. Online training via skype or via internal
  network

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4. Communication System
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• Good working processes need to be replicated
• Exchange of information regarding the
  improvements, the specifications of products and
  services and the contract management process
• Communication with the market so that is ready
  for meeting demands and are aware of the
  purchasing process.

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5. Good practices that improve the processes
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5.1 - Easier procurement processes, in which a.
The qualification phase comes after selecting
the winner b. Concentrates the appeals on one
phase c. Increases participation.
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MINISTÉRIO DO PLANEJAMENTO
The reverse auction, presential or eletronic, is
a form of bidding, established in 2002, adopted
for the purchase of common goods and services.
Common goods and services are those which
standards of performance and quality can be
objectively defined by the bidding documents by
means of the usual specifications considered by
the market.
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5.2 Standardization of product specifications
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MINISTÉRIO DO PLANEJAMENTO
Some advantages of the standardization of the
object

• - Accelerates the process
• - Mitigates appeals risk
• Increases supplier's understanding of the
  Administration's demands
• - Allows the use of Data Warehouse's tools
• - Makes easier the use of shared purchasing.

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Life cycles costs
Life cycle costs are the ones the products causes
to the purchasing unit during its useful life

• Purchase
• Delivery
• Instalation

• Water, energy consumption, etc
• Maintenance
• Replacement, etc

• Unsembling, withdrawing
• Treatment costs
• Sales revenue

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• Life cycle costs
• Different evolution of different offers and
  demands

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5.3 Shared purchases lower the costs, reduce
time in bidding processes
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MINISTÉRIO DO PLANEJAMENTO
Example Shared Purchase, with standard
specifiations of equipments for public schools,
using e-reverse auction
Territorial extent and volume of purchases
require the need for standardization of the
object.

• 4.195 schools
• 4.139 schools
• 4.199 schools
• 5.559 schools

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ANA MARIA NETO DIRECTOR OF LOGISTICS PRESIDENT
OF THE INTERAMERICAN NETWORK OF PUBLIC PURCHASE
FOR 2013-2014 More information
comprasnet_at_planejamento.gov.br Tel. 55 (61)
2020-1321 www.comprasnet.gov.br