Rotary District Conference 2005

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Rotary District Conference 2005
Leadership and Succession Planning
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AGENDA

• The Challenges of Volunteerism
• Overcoming the Challenges - Leadership
• Recognizing Recruiting tomorrows leaders today
• Preparing for Leadership
• Succession Planning Simple Things Big
  Difference
• New Innovations with Rotary Leadership
• I M S²

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CHALLENGES OF VOLUNTEERISM
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Youre Not Alone

• Volunteer Alberta recently conducted a study
  called Assessing the Capacity to Support
  Volunteerism here are some of the issues that
  were significant
• Age inability to engage young volunteers
  looking at paid volunteers 30-50 years old was
  the most serious shortage
• Awareness everyone doing their own thing hard
  to get noticed, convincing people they would be
  good volunteers, public perception of the
  organization
• Other Resources retain volunteers through
  appreciation and challenging roles

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Youre Not Alone

• Volunteer Burnout same people end up doing
  everything, asked to do too much by too many
  organizations
• Retention / Recruitment high profile gets more
  attention, unable (unwilling) to travel, fulfill
  mandatory requirements, lack of interest even if
  they thought the cause worthwhile
• Lack of Time - The most significant challenge
  reported by 49 of organizations with recruitment
  issues was potential volunteers lack of time.
  With todays busy lifestyle, an increase in
  dual-income families and child-rearing
  activities, people are more likely to value any
  amount of spare time they have and prefer not to
  spend it in volunteer activities.

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Overcoming the Challenges

• Recognizing, Recruiting, Training, and Supporting
  Tomorrows Leaders Today
• The Evolution of Leadership
• Doing Simple Things Make a Big Difference
• I M S²

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You Might be a Good Leader

• If you talk to people in a way that they get
  it
• If youre focused, yet flexible in your
  decision-making
• If you say youll do something, then actually do
  it
• If you deal with conflict NOW, yet dont rush to
  judgement
• If youre visible actually out there with the
  troops
• If you create a culture of fun by celebrating
  successes
• If you inspire your people with positive
  messages
• If you look and act like a leader

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Identifying Recruiting

• As in any organization, promotion from within
  comes from experience in many different areas.
  In order to identify and recruit tomorrows
  leaders today, they need exposure to the clubs
  avenues of service, district conferences, club
  events and activities, etc.
• Behaviour reinforced is behaviour repeated
• If they have a positive experience in their role,
  and continue to see the benefit of being
  involved, a natural evolution of more involvement
  will take place

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Identifying Recruiting

• How do we inject new blood into leadership roles?
• ASK them! Not always the President that has to do
  the asking utilize others in their capacity to
  recruit within their area.
• When do we ask them? 2 years out is not too far.
  
• If they have a positive experience and want to
  take on more leadership roles, it behoves us to
  insure they are prepared to do it!

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Leadership Training

• Rotary has so many support mechanisms in place to
  help leaders fulfill their duties, but not every
  club or every member takes advantage of this
  assistance
• District Leadership Training (subsidize costs)
• District Conference (subsidize costs)
• Assistant District Governors
• District Chairs of Avenues of Service
• Past Presidents / Past Chairs

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Evolution of Leadership
Behaviour reinforced is behaviour repeated
If club members have a positive experience in
their leadership role, the likelihood of their
advancing to higher levels of leadership is very
strong District, Zone, International. It is
our responsibility to ensure they have a positive
experience! So how do we do that? Preparation
Succession Planning!
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Simple Things Big Difference

• Elections hold them in December to select new
  Board for upcoming Rotary year in July
• Invite all new Board members to attend Board
  meetings for six months prior to taking over
  their portfolio seamless transition
• Delegate If one person (President) is doing it
  all, leads to volunteer burnout spread the work
  around
• Mentorship Being available for advice

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Relevance
Rotary must have relevance in our lives. If
there is no relevance to us or our families, we
will not grant it our time and energy. Relevance
Investment Socialization People like to be
involved with people they like If we do not deem
it relevant, we will never find the time. If
we do deem it relevant, we will make the time.
Are we having fun yet?
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More Than Mechanics
Inspiration Motivation Successful Succession

• Challenge others to do better than you did
• Urge them to answer a calling a special
  project
• Use the words of others to motivate
• Be the living example of the 4-way test
• Be bold challenge the status quo
• Be inspired by others

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Motivation

• I urge you to
• Go back and DO something you said you were going
  to do
• Deal with any outstanding conflicts you have NOW,
  being fair to hear both sides of the story before
  drawing conclusions
• Make time for people you cant lead from the
  bleachers
• Inspire others by your words and actions
  deliver positive messages
• Put up a sign on your bathroom mirror that says

If not now, when?
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Inspired by Others
Can you imagine what I could do if I would
do all that I can?
The musician formerly (and again) known as Prince