CRCID Funding

1
CRCID Funding

1. CRCID Funding Criteria
2. Program Funding
3. Project Funding

2
CRCID Funding Criteria

• CRCID will fund Programs and program related
  projects
• IF

3
CRCID Funding Criteria

• Program proposal submitted by recognized Canadian
  Rotary entity (Club, District, RAG, CRCID)
• Local Rotary club/District is implementing
  partner
• Addresses poverty reduction in one of CRCIDs
  Sectoral Priorities
• Health Concerns
• Literacy Education or,
• Water Management.

4
CRCID Funding Criteria

• Program driven by results (output outcome
  impact)
• Sustainable with gender equality component
• Implemented in ODA country(ies).
• Official Development Assistance
• The term applies to aid from members of
  Development Assistance Committee (DAC) of the
  Organization of Economic Cooperation
  Development (OECD) to developing countries.

5
CRCID Matched Funding

• CRCID Matches
• Canadian Rotary club contributions
• Canadian DDF contributions
• Canadian District identified as a District that
  includes at least 1 Canadian Rotary club.
• The Rotary Foundation
• Only the portion matching the Canadian club(s)
  and/or Canadian District(s) contributions.
• CRCID Matches above sources at 0.81

6
CRCID Matched Funding
Example
Canadian Rotary Club(s) 80,001
Canadian District 25,000
The Rotary Foundation 24,999
CRCID (130,0000.8) 104,000
Total 234,000
7
CRCID Matched Funding

• CRCID charges 10 management fee on all funds
  advanced
• However..
• 10 mgmt. fee should appear as program expense
  in the budget
• Payment
• Invoice included with cheque payable from club
  funds (100 of CRCID funds MUST be advanced to
  program or project)

8
Program Agreement Process

1. Submit Program Proposal by deadline (September
   15, 2008)
2. CRCID Secretariat appropriate Sectoral
   Committee review proposal either approve or
   reject
3. If approved, then goes before CRCID Board of
   Directors for final approval of what programs
   included in CIDA Program Funding Proposal

9
Program Agreement Process

1. CRCID Program Funding Proposal submitted to CIDA
   by deadline (October 31, 2008)
2. Upon approval of proposal by CIDA CRCID will
   enter into a 3-Year legal agreement with CIDA to
   commence upon expiration of current agreement
   (March 31, 2009)

10
Program Agreement Process

• Upon notification of CIDA approval, CRCID will
  prepare CRCID Program Agreements for the Rotary
  programs to be funded during the life of the CIDA
  agreement.
• Program Agreements are signed by the Chief
  Administrative Officer of CRCID and
• Current President for lead Canadian Rotary club
  or,
• Current District Governor for lead Canadian
  District.

11
Program Funding

• Once agreements signed, CRCID will advance first
  installment of funds to the programs according to
  eligible funds on hand
• Future advances of funds dependent upon
• Receipt of acceptable financial report (including
  invoices)
• Receipt of Advance Payment Request informing
  CRCID how is required
• Bi-annual monitoring narrative reports showing
  results achieved to date.
• All CRCID funds advanced must be expensed on
  program by expiration of CRCID Funding Agreement
  with CIDA (e.g. March 31, 2009).

12
Program Funding

• CRCID supports actual and reasonable expenses
  directly related to the implementation of the
  Program, such as
• Salaries for locally-engaged support staff hired
  on site
• Cost of commercial transportation based on the
  lowest possible economy fare using the most
  direct routing.
• Costs arising from purchase, rental, maintenance
  and transportation of goods, equipment, and
  supplies in accordance with CRCIDs policies

13
Program Funding

• Long distance communication, mail and courier
  costs
• Overseas costs such as rent, leasehold
  improvements, utilities, office expenses, office
  computer and general maintenance
• Translation and word processing costs, printing
  and production costs associated with Project
  reporting and production of reading material.

14
Project Funding

• Project must fall under the umbrella of an
  approved CRCID funded program
• Canadian Rotary club initiating project submits
  project application to CRCID Secretariat AND
  Program Coordinator
• Program Coordinator/Committee must approve
  project because CRCID funding comes from overall
  program budget

15
Project Funding

• Funding Criteria are the same as TRF with
  following exceptions
• CRCID will fund buildings renovations to
  buildings and,
• CRCID will not support vehicles (note See policy
  manual for exception)
• Upon approval, CRCID will prepare Letter of
  Agreement for signature by
• Current President of Cdn. Rotary club initiating
  project
• Program Coordinator and,
• CRCID Chief Administrative Officer
• CRCID project funds advanced upon notification
  that all other project funds contributed

16
Project Funding

1. Project funds sent to Canadian Rotary club with
   notification of advance sent to Program
   Coordinator
2. Narrative financial monitoring report (with
   invoices) reqd every 6 months while project
   active

17
Project Funding

• Financial report (with invoices) due within 2
  months of project completion
• All CRCID funds advanced must be expensed on
  program by expiration of CRCID Funding Agreement
  with CIDA (e.g. March 31, 2009).

18
The End
Are there any questions.