SacProNet

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SacProNet

• Mock Interviews Workshop

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Agenda

• Review position descriptions, identify key skill
  sets, and develop criteria for interview
  questions.
• Use a state job position.
• Conduct Mock Interview.
• Break into groups of 3-4 members. 2 members
  interview the 3rd and then switch roles.
• In place of resume, ask member about him or
  herself. This should be detailed so interviewers
  get aspects of resume details. Approximately 2
  minutes.
• This presentation contains 2 state job
  descriptions, interview questions, questions to
  ask interviewer, and a check list for a
  successful interview.

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CALPers AGPA Program Analysts

• Monitor division budget, respond to various
  budget inquiries from division management and
  Fiscal Services Division.
• Review and approve division expenditures.
• Analyze information to prepare reports, queries
  and budget projections.
• Analyze prior expenditures and forecast future
  expenditures in preparation for the monthly
  projection reports and prepare monthly budget
  report.
• Analyze and develop Formal Budget Requests.
  Assist managers and supervisors with personnel
  issues.
• Work with Human Resources Division to resolve
  classification, recruitment and hiring issues,
  monitor positions using reports through
  PeopleSoft, maintain division organization chart.

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CALPers AGPA Program Analyst

• Desirable Qualifications Demonstrated
  experience monitoring and managing operational
  budgets Strong analytical skills Excellent
  communication and negotiation skills Detail
  oriented Demonstrated writing skills
  Experience creating spreadsheets Ability to
  think creatively to develop innovative solutions
  to budget issues Customer service skills
• To view the Associate Governmental Program
  Analyst duties and responsibilities select Duty
  StatementTo view the Staff Services Analyst
  duties and responsibilities select Duty Statement

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CALPers AGPA Program Analyst

• 45 Independently monitor OSSD budget.
• Respond to various budget inquiries from Division
  management and Fiscal Services Division. Review
  and approve all division expenditures.
• Independently analyze information to prepare
  reports, queries and budget projections for
  Division management.
• Develop recommendations to management using
  alternate sources of funding. Analyze prior
  expenditures and forecast future expenditures in
  preparation for the monthly projection reports.
• Prepare monthly division budget report. Analyze
  and develop Formal Budget Requests. Coordinate
  the annual and mid-year budget cycles for
  Division management.
• Maintain Divisions fiscal historical
  information.
• Monitor and prepare overtime reports. Meet
  regularly with assigned Fiscal Budget Analyst to
  resolve budget issues or discuss future budget
  needs

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CALPers AGPA Program Analyst

• 45 Act as Personnel Liaison for OSSD. Assist
  managers and supervisors with complex personnel
  issues.
• Work with Human Resources to resolve a variety of
  classification, recruitment and hiring issues
  perform position control by working closely with
  Personnel Management staff to monitor positions
  using reports through PeopleSoft.
• Create and maintain records of positions,
  vacancies, and recruitment activities initiate,
  track and follow-up on all Division transactions
  requested through HRMS.

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CALPers AGPA Program Analyst

• 10 Maintain and update organization chart on an
  ongoing basis. Track and coordinate divisions
  probation and annual performance reports monthly.

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Interview Questions

• You have had little experience with budgeting.
  How do you intend to learn what you need to know
  to perform this job?
• What do you know about our company?
• In regards to our position tell me about your
  strength areas and your weakness areas?
• Why do you want to work for CALPers?
• How would your coworkers describe you?
• How do you deal with subordinates who are
  becoming part of the problem rather than part of
  the solution?

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Interview Questions

• How do you motivate people?
• How do you handle conflict?
• Tell me about the last important decision you had
  to make, how you went about it making it, and the
  results you achieved?
• Are you an organized person?
• Do you manage your time well?
• How do you handle change?
• How would handle a boss that has unethical
  behaviors?

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Interview Questions

• What were the most memorable accomplishments at
  your last job? In your career?
• Tell me about the best / worst boss you ever had?
• What was your favorite job? Why?
• What is the biggest failure you've had in your
  career? What steps have you taken to make sure
  something like that doesn't happen again?
• How do you go about making important decisions?
• Do you work well under pressure?
• Do you anticipate problems well or merely react
  to them?

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CDFA SSA

• JOB DESCRIPTION
• The Pest Detection/Emergency Projects (PD/EP)
  Branch is recruiting to fill a Staff Services
  Analyst position. The PD/EP Branch is responsible
  for the early detection and eradication of exotic
  pests that harm and destroy agricultural crops
  and urban landscapes. The incumbent performs
  range of analytical duties including contract
  management, fiscal management, personnel
  transactions and administrative analysis.

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CDFA - SSA

• Under direction of the Environmental Program
  Manager II (EPM II), the Staff Services Analyst
  will exercise a high degree of independence and
  judgment to provide essential analytical
  assistance to the PD/EP Branch. The Staff
  Services Analyst will perform complex program
  evaluation, contract management and develop
  budgets. The Staff Services Analyst will use a
  high degree of independent judgment in preparing,
  interpreting and adapting guidelines and policies
  to carry out the analytical functions within the
  program.
• Assist the EPM II in the development and
  management of contracts, procurement, and service
  documents
• Review and audit contract invoices submitted by
  vendors for accuracy in fiscal details and
  completeness
• Liaison to the EPM II and Administrative Services
  Division to facilitate purchases and encumbrances

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CDFA - SSA

• DESIRABLE QUALIFICATIONS
• Candidate must have excellent organizational and
  communication skills to develop and maintain
  effective working relationships with federal,
  state, county, industry, and the general public.
• Candidate must be able to work well under
  pressure to complete assignments and meet
  required deadlines.
• Additionally, a working knowledge of computer
  applications, i.e., Microsoft Word and Excel is
  required.
• Frequent travel by air, car, or other
  transportation systems in order to attend
  in-state and out-of-state meetings will be
  necessary. Travel includes overnight stays and
  multiple-day trips with little or no notice.
• Must have strong knowledge of computer
  applications.

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CDFA - SSA

• Review expenditures and encumbrances in
  accounting system and reconciles discrepancies
• Prepare fiscal displays for management review
• Revise and develop programs current and proposed
  duty statements, organizational charts, position
  justifications, and other pertinent information
  for personnel recruitment and submit to Human
  Resources for processing
• Manage charge recoveries and exception time
  reports.
• Manage the Branch auto fleet and work as a
  liaison with the Fleet Administrator

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Interview Questions

• 1. Please tell us about your experience,
  education, and training as it relates to the
  duties of this position.
• 2. You have a short time to complete a large
  project and you know you wont have time to do a
  complete and thorough analysis. What would you
  do to meet the deadline with no overtime?
• 3. One value of this office is providing
  excellent customer service. Please share with us
  what you believe are the key components of
  excellent customer service and what approach
  would you take to reinforce this value?
• 4. How did you prepare for this interview today?
  If selected for this position, what steps would
  you take to learn and familiarize yourself with
  your new assignment?
• 5. This position requires initiative, the ability
  to manage multiple priorities, and a willingness
  to make decisions. Can you provide us with some
  examples of similar undertakings in the past?
• 6. Describe your values about work. Can work
  ethic be taught? If so, how, if not, why?

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Interview Questions

• 7. What computer experience do you have and how
  would you rate your skills on a scale of
  Beginning, Intermediate or Advanced?
• 8. If I were to ask your co-workers what they
  think your greatest strength and weakness is,
  what do you think they would say? What are you
  doing about those weaknesses?
• 9. What are you seeking in this position that
  you are not getting in your present one?
• 10. Where do you want to be in 5 years?
• 11. Is there anything you would like to add?
  Do you have any questions for us?

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Questions for Employer

• What are you looking for in an employee for this
  position?
• Do I meet your requirements for this position?
• Are there any concerns in my background or
  experience that gives you doubt about my ability
  to perform this job?
• What is a typical day like in this position?
• How would you describe your management style.
• When do you expect to make a final decision on
  this position?

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Interview Cheat Sheet

• By Carole Martin, Monster Contributing Writer
• Relax -- a cheat sheet is not really cheating.
  It's a checklist to make sure you stay focused
  before, during and after the interview. Creating
  a cheat sheet will help you feel more prepared
  and confident. You shouldn't memorize what's on
  the sheet or check it off during the interview.
  You should use your cheat sheet to remind you of
  key facts. Here are some suggestions for what you
  should include on it.
• In the Days Before the Interview
• Draw a line down the center of a piece of paper.
• On the left side, make a bulleted list of what
  the employer is looking for based on the job
  posting.
• On the right side, make a bulleted list of the
  qualities you possess that fit those
  requirements.
• Research the company, industry and the
  competition.
• Prepare your 60-second personal statement.

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Interview Cheat Sheet

• Write at least five success stories to answer
  behavioral interview questions
• ("Tell me about a time when..." or "Give me an
  example of a time...").
• List five questions to ask the interviewer about
  the job, the company and the industry.
• Research salaries to determine your worth.
• Determine your salary needs based on your living
  expenses.
• Get permission from your references to use their
  names.

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Interview Cheat Sheet

• Be ready to answer common interview questions 
  such as these
• Tell me about yourself.
• Why did you leave your last position, or why are
  you leaving your current position?
• What do you know about this company?
• What are your goals?
• What are your strengths and weaknesses?
• Why do you want to work here?
• What has been your most significant achievement?
• How would your last boss and colleagues describe
  you?
• Why should we hire you?
• What are your salary expectations?

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Interview Cheat Sheet

• Before You Go to the Interview
• Do you look professional? Check yourself in the
  mirror part of your confidence will come from
  looking good.
• Carry these items to the interview
• Several copies of your resume on quality paper.
• A copy of your references.
• A pad of paper on which to take notes, though
  notes are optional.
• Directions to the interview site.

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Interview Cheat Sheet

• Upon Arrival
• Arrive early -- enter the building 10 minutes
  before your appointment.
• Review your prepared stories and answers.
• Go to the restroom and check your appearance one
  last time.
• Announce yourself to the receptionist in a
  professional manner.
• Stand and greet your interviewer with a hearty --
  not bone-crushing -- handshake.
• Smile and maintain eye contact.

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Interview Cheat Sheet

• During the Interview
• Try to focus on the points you have prepared
  without sounding rehearsed or stiff.
• Relax and enjoy the conversation.
• Learn what you can about the company.
• Ask questions and listen read between the lines.
• At the conclusion, thank the interviewer, and
  determine the next steps.
• Ask for the interviewer's business card so you
  can send a follow-up letter.

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Interview Cheat Sheet

• After the Interview
• As soon as possible, write down what you are
  thinking and feeling.
• Later in the day, review what you wrote and
  assess how you did.
• Write an interview thank-you letter, reminding
  the interviewer of your qualities.

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Questions for Employer

• What is the most difficult decisions you have
  made in this job?
• Toughtest situations you have faced in this job?
• What are the typical frustrations about this job?
• What do I need to know to do this job in terms of
  skills and abilities?