Katy watts

1
FROM ROOKIE TO PRONavigating Naviance and Using
EDocs in Your First Year

• Katy watts Jamie Kim
• St. agnes academy
• Tacac 2011
• April 4, 2011

2
IN PREVIOUS YEARS

• 2006-2010

3
IN PREVIOUS YEARS

• 2nd week of school senior group guidance
• In initial meeting with counselor (fall of senior
  year), student signed FERPA waiver and identified
  1-2 teacher LOR.
• Student then asks teacher for a LOR.
• When the student asks the teacher for a LOR, the
  teacher has 30 days to complete his/her letter.
• Teacher was responsible for bringing multiple
  copies of LOR on letterhead and TE to the
  Counseling Office.
• Counselors completed SSR by hand using in-house
  forms and printed LOR on letterhead.
• All documents (LOR, teacher evaluation forms,
  SSR, school profile, transcript, mid-year report,
  and final report) were mailed by the deadline
  date.

4
IN PREVIOUS YEARS

• USE OF NAVIANCE
• Student could see date we mailed documents
• Scattergrams, data analysis, etc.
• MBTI results
• Career Interest Inventory results
• Scholarship database
• Colleges visiting campus (although we did not
  allow for students to sign up via Naviance)

5
THIS SCHOOL YEAR

• 2010-2011

6
THIS SCHOOL YEAR

• APRIL
• Students completed FERPA waiver on Naviance
• JULY
• Attended Naviance conference in Minneapolis
• Hosted Naviance resume workshops (teachers could
  then access resumes online)
• Updated and edited profile information in
  Naviance
• Emailed faculty Naviance username and passwords
• AUGUST
• In-Service Training Introduced Naviance to
  faculty
• Reasons Green initiative, technology,
  accessibility
• Students entered Common App username and password
  into Naviance
• Upload transcripts into Naviance

7
THIS SCHOOL YEAR

• SEPTEMBER
• Submitted first transcript electronically on
  Naviance (Docufide or Common Application schools)
• Hosted resume refresher workshops, teaching
  students how to convert Naviance resumes to Word
  documents
• Offered refresher course to teachers during lunch
• NOVEMBER/DECEMBER
• Counselors hosted a thank you breakfast for
  teachers
• JANUARY (now for current juniors)
• Students had to add at least 5 colleges to
  Colleges Im Thinking About before junior
  meeting

8
THIS SCHOOL YEAR

• Seniors met with their counselor to identify
  primary letter writers to complete Request for
  Teacher Letter of Recommendation

9
THIS SCHOOL YEAR

• This allowed students to ASK teachers to write on
  their behalf as opposed to just adding them on
  Naviance.
• We wanted to teach students proper etiquette
• Students returned the bottom portion to our
  administrative assistant within 72 hours.
  Otherwise, they were contacted via email.
• Once the lavender form was returned, teachers
  were added to the students Naviance account.
• This allowed teachers to view the students
  resume, complete the online teacher evaluation
  form, and upload their letter of recommendation.
• Teachers had until 5 days before the postmark
  deadline to upload their documents and bring a
  hard copy of their letter and evaluation form to
  the Counseling Office.

10
TRANSCRIPT REQUEST FORMS

• NO Supporting Documentation Needed

• Supporting Documentation is Needed

11
THIS SCHOOL YEAR

• Always kept a paper trail of when documents were
  submitted electronically or by mail
• Once all documents were uploaded, either the
  counselor or the administrative assistant
  submitted e-documents for the student
• Date sent was also marked on the green or
  yellow transcript request form and added to
  students file

12
THIS SCHOOL YEAR

• BENEFITS OF USING NAVIANCE

• Receive a confirmation code that files were sent,
  received, and downloaded.
• Access to transcripts from anywhere (no need to
  carry around transcripts)
• Teachers who leave a school can access Naviance,
  review resumes, and submit letters and evaluation
  forms electronically
• No need to print and/or worry about mailing
  documents

13
CHANGES FOR NEXT YEAR

• 2011-2012

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CHANGES FOR NEXT YEAR

• Adding our own Secondary School Report (teachers
  must still complete the required portions of
  SSR)
• Eliminate the FERPA and need of student signature
• Offering refresher courses during In-Service and
  during the school year
• Provide teachers with a list of potential
  students that they will write for by end of April
• Resume workshops will be offered both late spring
  and early fall

15
OUR NAVIANCE WISH LIST
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NAVIANCE WISH LIST

• When student electronically waives and signs
  FERPA on Naviance, it shows up on Common App
  Secondary School Report
• The students side (Family Connection) is
  sometimes not updated when submissions are made
• Create a way where we can automatically enter
  text into the Common App Mid-Year Report and
  Final Report without having to attach a file
• Upgrade more options for Naviances Resume
• Snap App dilemma

17
REVIEW HANDOUTS

• Naviance timeline
• ?
• Request for letter of recommendation
• ?
• TRANSCRIPT REQUEST FORMS
• ?
• Teacher training

18
DISCUSSION AND QA

• Contact Information
• KATHERINE.WATTS_at_ST-AGNES.ORG
• JAMIE.KIM_at_ST-AGNES.ORG