Olof Tengblad

1

Town Meeting Madrid, May 31st June, 2nd
Town meeting in Madrid Serrano 117 Room with 400
seats Another 2 rooms for 50 seats available.
Also TVs in the hall. Two Meeting rooms in
Serrano 113bis 121
Serrano 117
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Town Meeting Madrid, May 31st June, 2nd

• What is the estimated number of participants
  expected to attend at this stage?
• Presently registered ( 67 the 5th of February
  120 12th of March)
• Rooms booked in the NH-hotels all at walking
  distance to the Conference
• Prices kept until the 23rd of March
• What is the number of participants that will be
  financially supported through the LRP (travel
  accommodation)?
• Due to the economical constrains tentatively
  50 post-doc _at_ 350
• GROUPS should provide with candidates among
  young post-docs up
• to 15th of April

3
Guenther Role ?

• Preliminary
• Program

Problem
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Town Meeting Madrid, May 31st June, 2nd

• What is the list of persons in charge of the
  registration task and all logistical aspects of
  the meeting on the spot?
• I count on two secretaries Puri Corchete and
  Marisa Hernando
• We have in the same building a travel agency
• For computing two people Angel Perea and Luis
  Dorado and a couple of students.
• Sound control is supplied by the Organization and
  is included in the renting.
• What is the list of invited high-level speakers
  (Ministry, EU representatives, CSIC, ESF, )?
• Welcome from MICINN Director Gral Foreign of
  Affairs M. Tormé
• CSIC will be done by the Deputy Vice-president
  of Scientific Programme, JV García Ramos
• Farewell
• Mª Angeles Rodríguez-Peña, Sub Director Gral. Of
  European Programme, MICINN
• Marian Gómez, Deputy Vice-president of European
  Affairs, CSIC

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Town Meeting Madrid, May 31st June, 2nd

• Is there any need for communication purposes
  (press releases etc.) for the presence of an ESF
  Communication staff member? The ESF plans to have
  a booth on the conference premises.
• What is the timeline for publishing the draft
  report prior to the Town Meeting?
• Do you plan to provide participants with a
  welcome conference bag with NuPECC, ESF, and LRP
  relevant documents? (there will be a need for a
  list number of literature items to be included
  as well as a timeline for preparing them and
  sending them out)
• Do you plan to produce a 2-page leaflet on the
  LRP (ESF can provide a template)?

Relevant for the discussion of the Town Meeting !!
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Town Meeting Madrid, May 31st June, 2nd

• What is the budget for the Town Meeting?

Forseen Incomes Expected Expenses(550 people)
ESF 50.000 Renting the Auditorium 787
MICINN 15.000 Grants for post-doc ( 50 _at_ 350 ) 17.500
CPAN 12.000 Identifyng Batch (2 /u) 1.100
CSIC 2.000 Coffee (5x5 times) 13.750
Sponsors? Lunch in the cantine 8.250
Recepcion on Sunday 10.000
Dinner 27.500
Total 79.000 total 78.887