A How-To Guide for Using PowerPoint as a Presentation Aid

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How to Use Audiovisual PresentationAids
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Sources

• Beebe and Beebe (2006). The Concise Public
  Speaking Handbook.
• Franklin and Clark (2001). Essentials of Speech
  Communication.
• The St. Martins Guide to Public Speaking (2003).

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Audiovisual Aids

• Anything that audience members can see or hear
  (in addition to your speech) that helps them
  understand and remember your speech topic.

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Audiovisual Aids

• Value in audiovisual aids
• Types of audiovisual aids
• Guidelines in preparing audiovisual aids
• Guidelines in delivering audiovisual aids

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Value in Audiovisual Aids

• Audiovisual aids can enhance understanding and
  simplify a complex message.
• Facts and concepts are more likely to be learned
  / remembered if they are accompanied by visual
  cues.

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Value in Audiovisual Aids

• Audiovisual aids can help keep an audiences
  attention.
• Audiovisual aids can help illustrate a sequence
  of events or procedure.

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Value in Audiovisual Aids

• Brainstorm some examples when Audiovisual aids
  has improved or clarified a presentation.

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Audiovisual Aids

• Value in audiovisual aids
• Types of audiovisual aids
• Guidelines in preparing audiovisual aids
• Guidelines in delivering audiovisual aids

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Types of Audiovisual Aids
The Speaker

• The speaker sometimes becomes a visual aid when
  an explanation requires modeling.
• -- Physical movement
• -- Clothing

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Types of Audiovisual Aids
Physical Objects

• Any physical object can be a visual aid.

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Types of Audiovisual Aids
Assistants

• Use an assistant when a demonstration might cut
  into speech time or decrease interaction with
  audience.

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Types of Audiovisual Aids
Maps, Charts Graphs

• Map a visual representation of geography.
• Chart any graphic representation that summarizes
  information and ideas.
• Graph usually employed to show a quantitative
  relationship.

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Types of Audiovisual Aids
Drawings and Photographs

• Use a drawing or photograph to depict what is
  being described orally.

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Types of Audiovisual Aids
Computer Technology PowerPoint

• Use software programs to create tables, charts,
  and graphs.
• PowerPoint can help visualize text, illustrations
  and photographs.

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Types of Audiovisual Aids
Audio Aids

• For audio aids consider CDs.
• Some presentations may benefit from multiple
  audio aids.

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Audiovisual Aids

• Value in audiovisual aids
• Types of audiovisual aids
• Guidelines in preparing audiovisual aids
• Guidelines in delivering audiovisual aids

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Guidelines for Preparing Audiovisual Aids

• Be sure that the audiovisual aid supports your
  point.
• Consider your audience analysis when deciding
  what audiovisual aids you will use.
• Make sure your audio aid is loud and clear.
• Make sure your visual aid is large enough to be
  seen.

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Guidelines for Preparing Audiovisual Aids

• Make sure your visual aid is legible and easily
  understood.
• Follow the rules of contrast.
• Use dark colors against light backgrounds and
  light colors against dark backgrounds
• Keep the message of the audiovisual aid simple.
• Do not create the audiovisual aid while you speak.

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Is this a good Visual Aid?
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My Family

• William and Allison at the cabin

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• Allison fishing

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• Summer 2009

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• William at the Twins game

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Audiovisual Aids

• Value in audiovisual aids
• Types of audiovisual aids
• Guidelines in preparing audiovisual aids
• Guidelines in delivering audiovisual aids

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Guidelines for Delivering Audiovisual Aids

• Make sure your audiovisual aid is accessible to
  everyone in your audience.
• Control audience interaction with your
  audiovisual aid.
• Do not use the visual aid as an excuse to avoid
  looking at your audience.

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Guidelines for Delivering Audiovisual Aids

• Remember the role that the audiovisual aid plays
  in your speech.
• Visual aids should be displayed only during the
  time that you are using them to make a point in
  your speech.

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PowerPoint Contest

• 3 - 5 slides
• Whatever main points you want for an informative
  speech but explain how your visual works into
  your speech

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Informative Speech on

• Interlaken, Switzerland
• Cinque Terre, Italy
• Dingle Peninsula, Ireland
• Bayeux, France
• Salzburg, Austria
• Barcelona, Spain
• Bruges, Belgium

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