ISO 14001 EMS INTERPRETATION

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• INTRODUCTION

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ISO 14001 EMS

• Engr.Javed Ahmed
• BSc (Engg.) Chemical Engineering
• M.S Total Quality Managemnet
• Email engrjaved_at_gmail.com
• Cell 03334234319

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What is ISO 14000?
ISO
14000
The word ISO Stands for International
Organization for Standardization
The series allocated for Environmental
Management Systems

• ISO 14000 is a series of standards describing
  the requirements for establishing and maintaining
  an EMS in an organization

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What is ISO?

• International Organization for Standardization
• Develop standards not certify companies
• Around 148 countries members
• Headquarter in Geneva, Switzerland
• Around 18000 standards produced
• Technical Committees are formed to produce
  standards
• TC 207 for ISO 14000
• International Organization for Standardization
• Email central_at_iso.ch
• Web http//www.iso.ch http//www.iso.org
• More than 220 Certification (Auditing) Agencies
  throughout the world of which around 15 have
  offices in Pakistan
• Established in 23 February 1947

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ISO Standards
ISO STANDARDS are documented agreements
containing technical specifications or criteria
to be used consistently as rules, guidelines or
definition of characteristics to ensure that
materials, products, processes and services are
fit for their purposes.
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Its Really Very Simple!

• Say what you will do -
• Do what you said -
• Recognize any differences in what you planned and
  what you did -
• Act on those differences -
• Ensure action was effective -
• Prove it with documentation.

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Development Stages of TS
Proposal stage
Preparatory stage
Committee stage
Inquiry stage
Approval stage
Issuance
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Most successful standards
The ISO 9000 and ISO 14000 families are among
ISO's most widely known and successful standards
ever.
ISO 9000 has become an international
reference for quality requirements.
ISO 14000 looks set to achieve at least as much,
if not more, in helping organizations to meet
their environmental challenges.
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Environment

• Surrounding in which an Organization
  operates,including air,water,land ,natural
  resources,human,and their interrelation

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Treat the Earth well. It was not given to you by
your parents. It was lent to You by your children

• Kenyan Proverb

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What is an EMS

• An Environmental Management System is that facet
  of an organizations overall management structure
  that addresses the immediate and long term impact
  of your companys product, services, and
  processes on the environment.

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Environmental Management System (EMS)

• the part of the overall management system that
  includes organizational structure, planning
  activities, responsibilities, practice, processes
  and resources for developing, implementing,
  achieving, and maintaining the environmental
  policy
• 3.5, ISO 140011996

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What ISO 14001 is Not

• Is not a product standard
• Does not establish values for pollutants/performan
  ce levels
• Does not establish test methods

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What ISO 14001 is Not

• Does not require to establish a final performance
  goal.
• Does not require to reach zero emission
• Does not require you to to disclose audit results

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What ISO 14001 is

• Is a frame work for managing significant
  environmental aspects you can control
• Is for use by any company,any size,any where in
  the world.
• Is a voluntary consensus,private sector standard.
• Represent a shift to pro active thinking

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EMS Model
Start
4.6-Management Review
4.2-Environmental Policy
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4.1 General requirements

• Environmental Policy
• Identification of the environmental Aspects
• Identification of the legal and requirements
• Identification of priorities and set appropriate
  environmental objectives targets
• Establish a structure and a programme for
  implementation
• Facilitate the different processes to ensure
  that policy is complied and EMS remains
  appropriate
• Be capable of adapting to changing circumstances

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4.2 Environmental Policy

• Top management shall define the organizations
  environmental policy and ensure that it
• Is appropriate to the nature, scale and
  environmental impacts of its activities, products
  or services
• Includes a commitment to continual improvement
  and prevention of pollution
• Includes a commitment to comply with relevant
  environmental legislation and regulations, and
  with other requirements to which the organization
  subscribes

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Environmental Policy (Konica Manufacturing USA,
Inc.) As a responsible corporate and community
citizen, KMU is committed to the protection of
our environment through pollution prevention and
the minimization of negative environmental
impacts. KMUs policy is to comply with all
Environmental Laws and Regulations which relate
to any aspect of the production, storage, and
shipment of photographic raw materials and
finished product at the manufacturing facility
and its off-site warehouse. In the absence of
specific legal requirements, the company protects
the environment by employing the most effective
pollution prevention technologies and procedures
which can be economically applied.
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Environmental Policy

• At TG , in the execution of our business
  operations we ensure Health and Safety of our
  Employees Contractual Labor and General Public.
  We are also committed to protect our Natural
  Environment from pollution by complying with the
  requirements of National Environmental
  Legislation and International Standards.
• We pledge to strive hard to conserve and improve
  the eco system by preserving and disseminating
  flora and fauna.

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4.2 Environmental Policy

• Provides the framework for setting and reviewing
  environmental objectives and targets
• Is documented, implemented and maintained and
  communicated to all employees
• Is available to the public

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4.3 Planning4.3.1 Environmental Aspects

• The organization shall establish and maintain (a)
  procedure(s) to identify the environmental
  aspects of its activities, products or services
  that it can control and over which it can be
  expected to have an influence, in order to
  determine those which have or can have
  significant impacts on the environment.
• The organization should also consider normal
  abnormal and emergency conditions .

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Environment

• surroundings in which an organization operates,
  including air, water, land, natural resources,
  flora, fauna, humans, and their interrelation

• Elements of environment
• Air
• Water
• Land
• Natural resources
• Flora
• Fauna
• Humans

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Environmental Concerns
Global Warming
Ozone Depletion
Air emissions
NoiseOdor
Effect on flora fauna
ORGANIZATION
Raw Materials
Liquid emissions
Energy Natural Resources
Effect on humans
Accidental Releases
Solid waste
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Environmental Aspects
Emissions to atmosphere
site
Product use and disposal
Raw Materials energy
activities
Waste disposal
Landfill Incineration
Discharges to water or sewers
Spillage contaminating the land
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Input-Out put Model
PROCESS
OUTPUT
INPUT
LOSSES
Waste Energy Air Emissions Water Effluents
Regulations
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Environmental Aspects
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Environmental Aspects
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Environmental Aspects
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Environmental Aspects

• Element of an organization's activities or
  products or services that can interact with the
  environment

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Examples of Aspects

• Inputs
• Raw Materials
• Chemicals
• Packing material
• Resource use
• energy
• water

• Outputs
• Wastewater
• Flue Gases
• Solid waste
• Hazardous waste
• Noise
• Vehicle Exhaust

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Environmental impacts

• Any change to the environment, whether adverse
  or beneficial, wholly or partially resulting from
  an organization's environmental aspects

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Examples of Impacts

• General
• depletion of natural resources
• destruction of habitats
• Water
• pH
• oxygen level
• toxicity
• Air
• Air Toxicity
• Smog
• Global Warming
• Ozone Depletion

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4.3.1 Environmental Aspects

• The organization shall ensure that the aspects
  related to the significant impacts are considered
  in setting its environmental objectives.
• The organization shall keep this information
  up-to-date.

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Filters of Significance
START
YES
NO
International Issues
YES
Local Issues / interested parties
NO
YES
Legal and other requirements
Significant Aspects
YES
NO
Lack of knowledge
NO
YES
Severity of Impact
Non-significant aspects
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Areas to be considered

• Design and development
• Manufacturing processes
• Packaging and Transportation
• Environmental performances and practices of
  contractors and suppliers
• Waste management
• Extraction and distribution of raw materials and
  natural resources
• Distribution , use and end-of-life of products

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Situations to Consider
Planned
Past
Emergency
Abnormal
Normal
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A Simple Risk Assessment

• R (P) x (S)
• R Environmental risk
• P Probability of occurrence
• S Severity of effect (consequence)

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Risk Assessment Matrix
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4.3.2 Legal and other requirements

• The organization shall establish and maintain a
  procedure to identify and have access to legal
  and other requirements to which the organization
  subscribes, that are applicable to the
  environmental aspects of its activities, products
  and services.

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Legal Requirements

• National or international legal requirements
• State/provincial/departmental legal requirements
• Local Governmental legal requirements

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Other Requirements

• Agreements with public authorities
• Agreements with customers
• Voluntary principles or codes of practice
• Requirements of trade associations
• Agreements with community groups or non-
  governmental organizations
• Corporate/ company requirements.

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4.3.3 Setting Objectives and Targets

• Organization sets its own objectives and targets
• Environmental objectives are typically set...
• in areas identified as having potentially
  significant impact on the environment.
• initially for the areas presenting the greatest
  risk and liability to the environment and the
  organization.
• including direct/indirect aspects,
  abnormal/normal operation etc.

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4.3.4 Environmental Management Program(s)

• The organization shall establish and maintain
  (a) program(s) for achieving its objectives and
  targets. It shall include
• a) designation of responsibility for achieving
  objectives and targets at each relevant function
  and level of the organization
• b) the means and time-frame by which they are to
  be achieved.

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ISO 14001 Revision

• Several new amended definitions
• New (some from ISO 90002000)
• Auditor
• Corrective Action
• Document
• Internal Audit
• Nonconformity
• Preventive Action
• Procedure
• Record

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ISO 14001 Revision

• Amended definitions
• Continual Improvement
• EMS
• Environmental Objective Environmental Target
• Environmental Performance
• Environmental Policy
• Prevention of Pollution

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ISO 14001 Revision

• 4.1 General Requirements
• Requirement to establish, document, implement,
  maintain continually improve the EMS
• Requirement to define and document the scope of
  the EMS
• Note the guidance in EA/7-02 regarding scope
  definition and what can cant be ring-fenced

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ISO 14001 Revision

• 4.2 Environmental Policy
• All activities, products services (within scope
  and policy)
• Policy commitment to comply with applicable
  legal requirements..which relate to its
  environmental aspects rather than relevant
  environmental legislation..
• Policy must be communicated to all persons
  working for or on behalf of the organisation,
  rather than just employees
• Policy must be consistent with the scope of the
  EMS

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ISO 14001 Revision

• 4.3.1 Environmental Aspects
• Procedure must consider activities, products
  services
• Must take account of environmental aspects it can
  control and be expected to influence
• Must take account of the environmental aspects of
  planned and new developments
• Information resulting from the implementation of
  this procedure, including the identification of
  environmental aspects and determination of
  significance, must be documented

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ISO 14001 Revision

• 4.3.2 Legal and other requirements
• Must have a procedure to
• Identify access applicable legal requirements
• determine how applicable legal requirements apply
  to its environmental aspects
• 4.3.3 Objectives, targets and programmes
• Objectives and targets must be measurable where
  practicable consistent with policy commitments

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ISO 14001 Revision

• 4.4.1 Resources, Roles, Responsibility
  Authority
• Increased emphasis on ensuring the availability
  of resources
• 4.4.2 Competence, Training Awareness
• Greater emphasis on competence
• Organisations need to ensure the competence of
  people working for or on their behalf, and
  maintain competency records
• Includes contractors, sub-contractors, temporary
  staff, remote workers etc.

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4. Implementation and Operation4.4.1 Structure
and Responsibility

• Management shall provide resources essential to
  the implementation and control of the
  environmental management system. Resources
  include human resources and specialized skills,
  technology and financial resources.
• Roles, responsibility and authorities shall be
  defined, documented and communicated in order to
  facilitate effective environmental management.

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Structure and Responsibility (Contd.)

• The organizations top management shall appoint
  (a) specific management representative(s) who,
  irrespective of other responsibilities, shall
  have defined roles, responsibilities and
  authority for
• a) ensuring that environmental management system
  requirements are established, implemented and
  maintained in accordance with this International
  Standard

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Contd..

• b) reporting on the performance of the
  environmental management system to top management
  for review and as a basis for improvement of the
  environmental management system.

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4.4.2 Training, Awareness and Competence

• The organization shall identify training needs.
  It shall require that all personnel whose work
  may create a significant impact upon the
  environment, have received appropriate training.
• It shall establish and maintain procedures to
  make its employees or members at each relevant
  function and level aware of...

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4.4.2 Training, Awareness and Competence
()Contd.

• Importance of conformance with E.P

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4.4.3 Communication

• Internal communication
• Should ensure that environmental requirements,
  actions and results are effectively disseminated
  throughout the organization
• External Communication
• Receiving,documenting and responding to the
  relevant communication from external parties

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4.4.4/4.4.5 Environmental Management System
Documentation and Control

• Maintain information in paper or electronic form
  to describe the core elements of management
  system also to provide direction to related
  documentation.
• The standard requires you to establish and
  maintain procedures for controlling all necessary
  documents so that
• They can be located.
• The organization reviews them whenever necessary,
  revises and ensures that authorized Personnel
  approve their adequacy.

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Contd..

• Obsolete documents are promptly removed from all
  points of issue and points of use, or otherwise
  treated in a way which prevents accidental use.
• Any obsolete documents are suitably marked.
• Any documentation should be legible, dated and
  readily identifiable.
• The organization must create procedures and
  assign responsibilities for the creation and
  modification of the various types of document.

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4.4.6 Operational Control

• The organization must identify its key operations
  and activities through analysis of its
  significant environmental aspects, policy,
  objectives and targets, and then plan manage
  these activities to ensure that they are
  performed within specified or controlled
  conditions through.
• Establishing and maintaining procedures to cover
  situations where the absence of such procedures
  could lead to deviations from the environmental
  policy and the objectives and targets.

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Contd..

• Stipulating operating criteria in the procedures.
  This includes establishing and maintaining
  procedures related to the identifiable
  significant environmental aspects of goods and
  services used by the organization and
  communicating relevant procedures and
  requirements to suppliers and contractors.

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Operational Control - 5 Elements
Whatever the process, there are only 5 elements
to be controlled
Equipment Identified Correct Type Capability Condi
tion Available Calibrated
Personnel Identified Competent Trained Correct
Attributes Available
PROCESS
Materials Identified Correct Type Correct
Condition Available
Information Identified Adequate Content Correct
Edition Correct Condition Communicated Available
Ambient Conditions (Environment)
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4.4.7 Emergency Preparedness and Response

• The organization shall establish and maintain
  procedures to identify potential for and respond
  to accidents and emergency situations and to
  prevent and mitigate the environmental impacts
  that may be associated with them.
• The organization shall review and revise, where
  necessary, its emergency preparedness and
  response procedures, in particular, after the
  occurrence of accidents or emergency situations.
• The organization shall also periodically test
  such procedures where practicable.

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4.5 Checking and Corrective action4.5.1
Monitoring and Measurement

• Documented procedure for recording of information
  to track
• Performance
• Relevant operational controls
• Conformance to objectives and targets
• Equipment calibrated and calibration records
  maintained
• Documented procedure for periodically evaluating
  compliance with relevant environmental
  legislation and regulations.

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4.5.2 Nonconformance and Corrective and
Preventive Action

• Procedures for identifying responsibility and
  authority for
• Handling and investigation of non conformance
• Taking action to mitigate impacts caused
• Initiating and completing corrective and
  preventive action
• Corrective or Preventive action taken should be
  appropriate to the magnitude of problem.

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4.5.3 Records

• Procedure for identification,maintenance and
  disposal of records
• Training, internal audit and management review
  activities are specifically included
• Others realistically required to demonstrate
  conformance
• Records of significant environmental aspects
  identified
• Records of monitoring and measurement
• demonstrating legal/regulatory compliance
• demonstrating improvement being achieved
• Records of communication to/from interested
  parties
• etc..

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4.5.4 Environmental Management System Audit

• An organization has to establish and maintain
  program and procedures for periodic EMS audits.
  Their purpose is to
• determine whether or not the Environmental
  Management System conforms to planned
  arrangements for environmental management.
• Determine if the organization has done a proper
  job in implementing and maintaining the EMS
• Provide information on the results of audits to
  management.
• The organizations audit program and its schedule
  has to be based on the environmental importance
  of the activity concerned and the results of
  previous audits.

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4.6 Management Review

• The organizations top management shall, at
  intervals that it determines review the
  Environmental Management System to ensure its
  continuity suitability, adequacy and
  effectiveness. The management review process
  shall ensure that necessary information is
  collected to allow management to carry out the
  evaluation. This review shall be documented.
• The management review shall address the possible
  need for changes to policy, objectives and other
  elements of the Environmental Management System
  audit results, changing circumstances and the
  commitment to continual improvement.