Coaches Compliance Rules Ed

1
Coaches Compliance Rules Ed

• October 2008

2
Agenda

• Refresher
• Official Visits
• Unofficial Visits
• Transportation
• Questions
• Suggestions
• Video/Web Presence
• Outside Consultants
• New Interpretations
• Social Networking
• Camps/Clinics

3
Refresher- Official Visit Requirements Bylaw
13.6.3

• PSAs MUST be registered with the Eligibility
  Center prior to the visit.
• MUST receive the following at least five days
  before the visit
• Transcripts Test Scores
• SS or Clearinghouse
• Five visit letter
• Itinerary

If these items are not given to Compliance in a
timely manner your visit will not be approved.
4
Refresher- Official VisitsBylaw 13.6

• May not exceed 48 hours.
• Only the PSA and parents/guardians may receive
  meals/lodging.
• Only one host per prospect may receive meals.
• 30 per day
• Coach may accompany PSA by car.
• Three complimentary admission tickets.
• Nontraditional family (2 extra)

5
Refresher-Official Visits

• Immediately following the visit
• Final Visit Record
• Student Host Receipt Form
• Prospect Receipt Form
• Copies of receipts from meals/entertainment
• Please inform Compliance Office of any canceled
  official visits.

6
Refresher- Unofficial Visits

• Unofficial Visit Form
• Turn in after unofficial visits.
• Simple Fast!
• Unofficial Visit Complementary Ticket Form
• On the web villanova.com/forms

7
Refresher Bylaw 13.5 Transportation

• You may provide the PSA with actual
  transportation costs (train, airplane, bus).
• You may reimburse the PSA driving to Villanova
  the same mileage rate staff receive.
• You may accompany a PSA parents by car to an
  official visit. The 48 hour period starts when
  you begin to transport the PSA to campus. This
  rule applies when picking up a PSA at the
  airport.
• You may use an athletic department vehicle or a
  personal vehicle to transport a PSA around campus
  and to view athletic facilities (within 30 mile
  radius).

8
Refresher Bylaw 13.5 Transportation

• You may not accompany a PSA on any transportation
  other than a car.
• You may not pay for or arrange transportation for
  a PSAs parents other then airport/train pick ups
  for an official visit.

9
Refresher Bylaw 13.5 Transportation

• You may provide transportation on campus and to
  athletic sites for PSA on an unofficial visit.
• You may not arrange special parking for a PSA on
  an unofficial visit.

10
Questions

• If a PSA books a flight from a Thursday to a
  Tuesday for an official visit, can you pay for
  part or all of the transportation costs?

• You may pay for half the cost and start
• the visit either Thursday or Sunday.

11
Questions

• Can a PSA (official or unofficial) practice with
  the team?

• MUST be voluntary.
• MUST NOT be suggested by the coach nor can any
  coach be present (including Strength
  Conditioning).
• Cannot be meant to test the athletic abilities
  of the PSA.

12
Suggestions for Visits

• Utilize the entire Athletic Staff
• Compliance
• Academic Support
• AD Office
• Training Room
• Weight Room
• Utilize Campus
• Faculty Rep
• Career Services
• More web presence

13
NCAA Educational Column- 9/11/08-- Recruiting
Video/Audio Materials -- Computer Recruiting
Presentations

• An institution may produce a computer recruiting
  presentation to show a prospective
  student-athlete during any permissible on- or
  off-campus contact. 
• In addition, the computer recruiting presentation
  may be posted on the institution's Web site.  A
  computer recruiting presentation may not be
  created by an entity outside the institution, and
  may not be personalized to include a prospective
  student-athlete's name, picture, or likeness. 
• Further, such computer recruiting presentations
  may not include any video/audio component (except
  as permitted in Bylaw 13.4.2) or any features
  (e.g., sound effects, animation) that are not
  included with the presentation software program. 
  
• Therefore, any highlight film/videotape/audio
  tape incorporated into a computer recruiting
  presentation may not include clips of activities
  that are indirectly related to the contests
  (e.g., team travel, team meals, entertainment
  activities, practice activities, institutional
  facilities). 
• However, a computer recruiting presentation may
  include clips of actual athletics contests and
  activities that occur on the day of the contest
  that are directly related to the contest (e.g.,
  pregame player introductions, half-time band and
  cheerleader performances, locker-room talks,
  crowd reactions, sideline coaching staff
  activities, post-game on-field award
  presentations). 
• Lastly, a computer recruiting presentation may
  include still photographs of activities not
  directly related to a contest in the recruiting
  presentation.

14
NCAA Educational Column- 8/15/2007 Activities
during Official Unofficial Visits -- Computer
Recruiting Presentations

• NCAA Division I institutions should note that in
  accordance with NCAA Bylaws 13.6.7.9, 13.7.3 and
  13.10.5, an institution may not arrange
  miscellaneous, personalized recruiting aids
  (e.g., personalized jerseys, personalized
  audio/video scoreboard presentations) nor may an
  institution permit a prospective student-athlete
  to engage in any game-day simulations during an
  official or unofficial visit.  Further,
  prospective student-athletes may not participate
  in team activities that would make the public or
  media aware of the prospective student-athletes
  visit to the institution.

15
Website Presence

• What CAN you be doing?

16
NCAA Bylaw 11.7.1.1.1.4Use of Outside Consultants

• Head Womens Swim Coach at College USA would
  like her student-athletes to participate in yoga
  classes during the fall semester as part of the
  conditioning program.  Which of the following
  individuals can teach yoga to student-athletes?
• A. Institutional staff member
• B. Strength Coach
• C. Individual outside of the athletics department
  as long as the individual is counted within the
  teams coaching staff limitations
• D. All of the above

17
NCAA Bylaw 11.7.1.1.1.4Use of Outside Consultants
The answer is D.  NCAA Bylaw 11.7.1.1.1.4
states that an institution may use or arrange for
a temporary consultant to provide in-service
training for the coaching staff, but no
interaction with student-athletes is permitted
unless the individual is counted against the
applicable coaching limits. An outside consultant
may not be involved in any on- or off-field or
on- or off-court coaching activities (e.g.,
attending practices and meetings involving
coaching activities, formulating game plans,
analyzing videotape or film involving the
institution's or opponent's team) without
counting the consultant in the coaching
limitations in that sport.  (Adopted 1/10/92
Revised 3/10/04)
18
New NCAA Interpretations 13.4.1.2. Electronically
Transmitted Correspondence

• You may send email using a social networking Web
  sites email feature (MySpace, Facebook).
• You may friend a PSA on the social networking
  sites. This confirms only your potential
  recruitment of the PSA.

19
New NCAA Interpretations 13.4.1.2. Electronically
Transmitted Correspondence

• You MAY NOT send electronic correspondence to the
  PSA via the comments feature on MySpace or the
  wall-to-wall feature on Facebook.
• You MAY NOT comment about the ability or
  contributions of the PSA on the site.
• Text Messaging and IM is not allowed.

20
Wall-to-Wall/Comments
NCAA penalty no written or phone contact with
PSA for 2 weeks.
21
NCAA Bylaw 13.4.1 (g)Printed Recruiting Materials

• g) Athletics Publications.  An institution may
  produce a recruiting brochure or media guide (but
  not both).  The publications may have only one
  color of print inside the cover and may not
  exceed 8 1/2 by 11 inches in size and 208 pages
  in length. An institution may not produce a
  separate media guide that is intended to
  supplement the one permissible recruiting
  brochure or media guide.  Such supplemental
  information (e.g., historical information,
  records) may be posted on the institution's Web
  site and may be printed in black and white, and
  provided to the media.  An institution may not
  create a portfolio of information (e.g.,
  pictures) to be used in the recruiting process
  unless it is considered the institution's one
  permissible athletics recruiting publication.  An
  institution may produce additional media
  publications for separate purposes (e.g.,
  postseason media guide, spring football practice
  guide), provided the additional publications are
  not provided to prospective student-athletes (or
  their parents or legal guardians). 

22
New Interpretations 13.4.1.1-(c) 13.12.1.2

• It is not permissible for an institution to
  advertise or promote an institutional camp or
  clinic in any way that implies a participant
  should possess a certain level of experience,
  skill or ability to attend the camp or clinic
  (e.g., elite camp, all-star camp, varsity camp,
  five-star camp, blue-chip camp).

23
In the near futureNLI time!

• Questions?