Coaches Compliance Rules Ed

1
Coaches Compliance Rules Ed

• September 2011

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Agenda

• Social Networking
• Recruiting
• Your Student Athletes
• New/Updated Forms Policies
• Reminders

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Recruiting- Electronic Transmissions-Microblogs

• A coach may post general informational content
  not created for a recruiting purpose
• Game score
• Team updates
• Facility updates
• Generic updates regarding staff/team
• A coach may not
• Mention specific prospects
• Unless it is in response to a media inquiry to
  confirm your recruitment
• Facebook, Twitter, Personal Website, Blog

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Recruiting- Electronic Transmissions-Microblogs

• Communication with or about a PSA in the publics
  view ( _at_replies ) is impermissible
• May not publicize a PSA visit
• Cannot post a photograph of the PSA while on the
  visit until NLI has been signed
• Cannot post directly on PSAs wall

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Recruiting- Electronic Transmissions-Microblogs

• Email is not limited to traditional email
  private/direct messages are allowed when
  permissible
• Cannot use software to convert email to text
  message
• Cannot send direct messages if you are aware they
  are being received as texts
• You may friend a PSA on the social networking
  sites- this confirms only your potential
  recruitment of the PSA

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Recruiting- Electronic Transmissions-Microblogs

• You may not initiate or accept any friend
  requests on Facebook or Twitter until the time
  that it is permissible to send electronic
  correspondence to a PSA
• Sept 1
• June 15
• This confirms only the recruitment of the PSA. DO
  NOT
• Make public comments about their ability or the
  likelihood of them signing
• Remind S/As NO mention of PSAs on their sites
  either.

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Facebook/Twitter S/As

• Monitoring Companies
• Digital Stakeout
• Finished free trial
• Were able to find S/As accounts
• Varsity Monitor
• Just started trial
• All fall sports are being monitored
• Athletes received email
• Need to befriend Varsity Monitor

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• Dear Student Athlete
•  
• The Villanova University Athletic Compliance
  Department has contracted with VarsityMonitor for
  the purposes of maintaining social media
  compliance.  We encourage you to learn more about
  VarsityMonitor at www.varsitymonitor.com or
  contact us as villanova_at_varsitymonitor.com.
•  
• To maintain social media compliance,
  VarsityMonitor will be tracking facebook,
  twitter, myspace, youtube blogs for
  inappropriate content related to illegal
  activities, impermissible benefits, self
  destructive behavior and more.  VarsityMonitor
  then reports this information to the Villanova
  compliance department for further review.  The
  compliance department will use this information
  for both your protection and to maintain the
  standards of conduct required by all student
  athletes.
• In the very near future, VarsityMonitor will
  begin to friend request and follow your various
  social media actitivies.  We appreciate your
  assistance in accepting our friend requests and
  helping to expedite this process.
•  
• As always, if you have any questions regarding
  VarsityMonitor, please contact us.
•  
• Sincerely
• Sam Carnahan
• VarsityMonitor

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New Transfer Eligibility Sheet

• To help us identify potential issues with
  incoming transfers
• When you have a transfer student (Fall or
  Midyear)
• Need to let Compliance/Academic Support know
• We can determine eligibility once ALL information
  and transcripts are given to us to review.

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PRELIMINARY ASSESSMENT TRANSFER STUDENT-ATHLETE
- ELIGIBILITY / SATISFACTORY PROGRESS
WORKSHEET PART I General Information (Compliance)
(Attach relevant transcripts,
etc.) ________________________________ ___________
___________ ____________________________ _______
____________________________ Name SSN/ID
Number Sport(s) Participating In Date of
Initial College Enrollment ___________________
________________________ Current
Address ______________________________ Has
permission to contact been received? ?
Yes ? No (If yes, attach copy) Date of
Initial Villanova Enrollment Note If
academic work is in progress, final transcripts
will be needed. Has the student-athlete competed
in the same sport in the same academic year
during which he/she wishes to compete at
Villanova? ? Yes ? No Number of years
of eligibility remaining__________ ACADEMIC
INTEREST_______________________ Is a waiver of
NCAA legislation necessary for this
student-athletes eligibility? ? Yes ?
No Type of Transfer ? 4-4 ?
2-4 ? 4-2-4 ? Mid-Year Transfer High
School Qualifier Status ? Qualifier ?
Partial Qualifier ? Non Qualifier ?
Not Applicable
School(s) Formerly Attended Dates Enrolled Type Practiced Competed
2 4 Y N Y N
2 4 Y N Y N
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PART II Preliminary Assessment of Credits
Transferable to any Degree (Academic
Support) Based on a transcript dated
__________________ (attach copy of annotated
transcript). To be eligible at Villanova
University, student athlete needs________________
__________________________________________________
__________ _______________________________________
__________________________________________________
____________________________________
Fall Spring

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Official Visit Complimentary Ticket List
Complimentary tickets to (check one) Complimentary tickets to (check one)  
Football Men's Basketball Women's Basketball Men's Lacrosse
Opponent Game Date Is this a Dead Period?
    Yes No
Prospect Student Host Prospect's Guest Guest Signature Relationship
1 SUPER SAM JOHN JACOB  Nancy Sam 1 Step mom
  2 John Sam 2 Dad
  3 Maura Klay 3 Mom
Signature 4 David Klay 4 Step dad
2 JODY JENNIE LIZ LEARY 1 1
  2 2
  3 3
Signature 4 4

• Official Visits Only
• Only non-traditional families
• Cannot be used for multiple siblings

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Reminder -Official Visit Requirements Bylaw 13.6.3

• PSAs MUST be registered with the Eligibility
  Center prior to the visit.
• MUST receive the following at least five days
  before the visit
• Transcripts Test Scores
• Eligibility Center ID
• Five visit letter
• Itinerary

Is it a DEAD PERIOD?? If these items are not
given to Compliance in a timely manner your visit
will not be approved.
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Reminders- Official Visits

• Immediately following the visit
• Final Visit Record
• Student Host Receipt Form
• Prospect Receipt Form
• Copies of receipts from meals/entertainment
• Get signatures!!!
• Please inform Compliance Office of any canceled
  official visits.

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Reminder Financial Aid 2012-2013

• Books are 800, up from 400
• Still 1-2 of full scholarship
• Remind athletes about books included and not
  in addition to

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Reminder Day of Service Recruits

• Recruits can participate in Day of Service only
  if on an official visit
• Considered entertainment and its within 30
  miles
• Unofficial visits cannot be included in Day of
  Service
• We cannot provide transportation to the sites on
  unofficial visits

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The softball coaches at College USA are planning
the trips for their fall non-championship
segment. One of the trips would require travel on
a Thursday afternoon. Three of the
student-athletes have labs Thursday evenings. Is
it permissible for these student-athletes to miss
class because of an away from home competition
during the non-championship segment?

• No. NCAA Bylaw 17.1.6.6.1 states that in
  baseball, field hockey, lacrosse, soccer,
  softball, and volleyball, no class time shall be
  missed in conjunction with non-championship
  segment competition, including activities
  associated with such competitions (pregame,
  postgame activities).

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Questions?

• Thanks!