Ogallala Public School District

1
Ogallala Public School District Facility Study
Committee Kick-Off Meeting May 18, 2009
2
Goal Objective

• Establish both the long term and short term
  school facility master plan goals for the
  Ogallala Public School District
• Determine what facility improvements can be
  supported by the patrons of the Ogallala Public
  School District.
• Make a recommendation to the Ogallala Public
  School District Board of Education for
  consideration and implementation

3
Master Planning Process

• Meeting 1 May 18 - Organize Community
  Facility Study Committee
• Meeting 2 June 11 - Review school district
  demographics, enrollment Assessment
  of existing facility physical plant conditions
• Meeting 3 June 25 - Educational space
  program analysis review
• Meeting 4 July 9 - Facility alternatives
  developed
• Meeting 5 July 23 - Alternative cost
  estimates
• Meeting 6 August 6 - Solution reviewed and
  prioritized
• Meeting 7 August 20 - Community awareness /
  presentations
• Meeting 8 August 31 - Recommendation to
  School Board

Communities forget how fast the process was
completed but, Individuals remember how well it
was done
4
Master planning attributes

• Consensus is important
• Broad-based community planning committee
• Window into taxpayers values and perceptions
  about the district
• Opportunity to educate many who might otherwise
  have minimal contact with the schools
• Develops a group of informed advocates for the
  plan and the district
• Consensus for a master plan is easier than for a
  project
• Tax impact and cost dominate project planning
  discussions
• A future developmental sequence is less imminent
  and more abstract than an impending project
  referendum
• Grade level configuration, school size, building
  locations may be assessed on educational and
  operational merits
• Issues tend to be assessed more objectively and
  less emotionally while implementation dates are
  in the future

5
Existing Facility Statistics

• Building Year Built Sq. Ft.
• West 5th Elementary Original 1955 12,191 sf
• Addition 1978 2,364 sf
• TOTAL 14,555 sf
• Progress Elementary Original 1949 11,218 sf
• Classroom Addition 1966 2,017 sf
• Gym Addition 1967 3,000 sf
• Kitchen Addition 1968 2,290 sf
• Music Addition 1981 1,620 sf
• TOTAL 20,145 sf
• Prairie View Elementary 1981 TOTAL 26,629 sf

6
Existing Facility Statistics

• Building Year Built Sq. Ft.
• Middle School Original 1929 30,000 sf
• Band Addition ? 1,553 sf
• Addition 1996 27,900 sf
• TOTAL 59,453 sf
• Senior High School Original 1963 31,000 sf
• Addition 1981 47,200 sf
• Wrestling Addition 2001 12,500 sf
• TOTAL 90,692 sf
• Auditorium Building 1952 TOTAL 16,956 sf
• DISTRICT GROSS SF TOTAL 228,430 SF

7
Existing Facility Statistics

• 49 (112,656 sf) of the total district SF was
  constructed prior to 1981
• 18 (40,400 sf) of the total district SF was
  constructed since 1996
• Elementary 151 sf/student
• Middle School 156 sf/student Auditorium
• Senior High School 253 sf/student Auditorium
• District wide 226 sf/student

8
Managing change

• Factors that affect master planning are
• Facility maintenance needs and physical
  deficiencies
• Boiler, roof, window replacements
• Inadequate electrical service for technology
  needs
• Site limitations
• Future site evaluation acquisition
• Building environmental concerns
• Indoor air quality, handicapped accessibility,
  etc.
• Enrollment
• Plan for both enrollment growth and decline
• Curriculum needs
• Title IX, Gender Equity
• State mandated teaching guidelines
• Changing standards and expectations
• Changes in Funding

9
Enrollment

• All school districts go through
• cycles of growth and decline.
• Enrollment projections are based upon factors
  such as
• Enrollment history
• Demographic studies (Long term growth potential
  of district)
• Housing and infrastructure development
• Census Data
• Population trends of women of child bearing age,
  etc.
• Mobility data
• Competition for students
• Private and Parochial Schools
• Open Enrollment

10

• Current Historical Enrollment
• Grade 08-09 07-08 06-07 05-06 04-05 03-04 02-03 01
  -02 00-01
• K 77 79 64 69 72 67 67 73 75
• 1 71 59 66 74 67 70 63 55 67
• 2 53 65 70 64 76 66 50 53 75
• 3 67 69 65 70 68 53 56 89 69
• 4 71 61 73 71 59 61 98 70 74
• 5 63 68 78 53 67 99 74 83 73
• 6 72 91 68 72 104 79 95 96 95
• 7 85 71 83 113 84 91 91 97 106
• 8 71 81 108 85 93 95 90 100 114
• 9 74 110 88 98 101 105 104 118 114
• 10 108 84 91 98 105 107 107 106 102
• 11 79 88 97 105 110 108 97 106 114
• 12 96 99 99 109 104 102 93 113 102
• TOTAL 987 1025 1050 1081 1110 1103 1085 1159 1180

11
Building Capacity

• There are four main ways to assess building
  capacity
• Gross Area/student
• Capacity based upon number of teaching stations
• District policy regarding class size grade
  configuration
• Building capacity based upon core space
• Gymnasium/Locker Rooms
• Kitchen/Dining
• Library/Media Center
• Labs
• Site Capacity
• Each of these yields a different building
  capacity number

12
Physical Assessment

• Assessing maintenance needs
• and physical deficiencies
• Estimate and schedule future capital expenditures
• Tabulate operating costs, including staffing
  costs, for past several years
• Cost trends enable projections and inflationary
  adjustments
• Identify health and safety, accessibility, and
  code compliance issues

13
Operational unit costs

• The historical physical and operational data will
  allow the tabulation of costs/square foot of
  building
• Knowing the operational /sf allows an estimation
  of operating cost increases of facility expansion
  or the operational cost-savings of facility
  consolidation
• Failure to properly and realistically assess
  operations costs of facility changes is a common
  master planning error

14
Visualizing Facility Change

• Theres more than one possible
• scenario to meet educational needs
• Decisions between options are most often driven
  by community priorities, operating costs, tax
  base, and grade configuration
• The biggest impediment to change is the need to
  protect the recent band-aid investment
• Graphically illustrating quantitative options
  helps decision makers

15
Space Planning

• Assessing Instructional Program Areas
• Space utilization analysis
• Compares current spaces to accepted planning
  standards
• Identifies spatial excesses and deficiencies
• New space program development
• Table lists proposed spaces and areas

16
Construction Phasing Transition Planning

• Logistics of Master Plan Implementation
• Utilize new space to open up existing space for
  renovation
• Minimize number of moves
• Use of existing buildings or temporary classrooms
• Minimize Disruption to Educational Process
• Educational basis for phasing
• Schedule disruptive activities for off hours
• Administrative staff buyin to plan

17
Recommendation Statements

• Summary of consensus-based committee decisions
• Explains rationale
• Provides supporting data
• Reviews options and costs
• Includes tax impact if relevant
• Foundation for success at the polls