Qu es Concerto

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RENAISSANCE LYON 28th April 2009-LyonWorkshop
WP 0.2 local Management Annual Progress Reports
production Barriers and Proposal of solutions
Malorie CLERMONT / Béatrice Couturier Local
coordination - Hespul Grand Lyon
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Observation

• Since 2 years the annual progress report is done
  with 3 to 6 months late.
• From now on, the Commission will not accept more
  delays!
• Which means no validation of the financial
  report gt no subvention
• We need to find out a new strategy !

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Partners barriers
Suggestions
Coordinator barriers
Cd, internet, name of the document,
responsability of the partner, Meeting
Bad internal communication/diffusion Lack of
attention from the partner
Wrong reports/ wrong version
RDV, to give more details To translate some
documents, Responsability of the partner
To understand of what its needed English
Reports not totaly completed
To include this workload in the previsional
budget To clear task allocation, Meeting To
include this time process in the schedule

Lack of time Change of partner Validation process
too long (signatures)
Reports done after the deadline
Lack of responsabilisation, lack of
implication task allocation in the organization
not effective Fror a new contact lack of
informatio Internal conflicts
Meeting, financial sanctions, to strengthen
leaders responsability
Lack of transparency from the partner
To remind the responsability of the partner,
Meeting
Meeting
To remind the responsability of the partner
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To remind some basics

• Concerto programme innovating, complete and
  complex projects gt need to work differently, and
  new relation with new partners
• gt Need a true implication of each partner
• Delay of one partner impacts on the work of other
  partners
• Each partner has to take its own responsibility
  to give the reports in time commitment

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The Meetings a new timetablefor a strengthen
collaboration

• 1. To implement meetings with the local
  coordinator for a better follow up
• Objectives
• Less contacts with the coordinator who still
  stay at the disposition of the partner
• More official meetings for less recalls and more
  transparency
• 2. Local and European Coordination
• Same point of view regular meetings
• for instance with a follow up document,
  tel-meetings

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A new timetableto strengthen collaboration / RDV

• Systematically meetings some suggestions
• (face to face) when launching the report
• (face to face) 2 weeks after (???)
• In function of the progress/ barriers encountered
• (with all the partners) at mid-term
• State of progress of each partner
• (face to face) 1 week after if necessary

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les RDV a new timetablefor a strengthen
collaboration

• the 1st meeting
• To establish a personal schedule with the partner
• To establish the complete list of the documents
  to complete and to deliver
• Annexes, delivrables, progress reports, Form C,
  audit certificates
• To give all last versions
• To identify the other partners/contacts in each
  WP
• To validate the action plan calendar, documents
  and contents, contacts, audit certification,
• Objective to give the partner all the  keys 
  to start with sucess the progress report

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Other suggestions

• During CSGs to talk about the state of progress
  of all WPs/sub-WPs
• Or to up date every 6 months the state of
  progress of each partner in each WP
• Or to create a template to up date information
  between the coordinator and the partner
• Or to transfer money and time from a partner to
  another

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