DMIS Tools Course

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• DMIS Tools Course
• Lesson 12 - Specific Needs Request

DMIS Web Services Release 2.3
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Topics

• Specific Needs Requests
• Creating Specific Needs Requests (SNRs)
• Sending SNRs
• Replying to SNRs
• Viewing Replies
• Specific Needs Request/Replies Reports
• SNR No-Nos

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Introduction to SNRs

• Request resources for incident response and
  recovery
• Conduct an active exchange of logistics
  information between requestors and providers
• The Specific Needs Request/Replies screen lists
• All requests
• Request line items
• Associated replies

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Overall SNR Process
Requesting COG

• Select relevant incident record
• Access DMIS SNR functions
• Create the Request (Header)
• Add line items to the Request
• Check that last Post includes desired SNR
  recipients (make new posting if necessary)
• Use SEND command to distribute the Request

• Select relevant incident record
• Access DMIS SNR functions
• View Incoming requests
• Select Reply and enter data
• Enter relevant Reply data e.g., the quantity
  your organization can contribute
• Use SEND command to send the Reply back to the
  requesting COG

Replying COG(s)
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Accessing the Specific Needs Request/Replies
Screen

• Because a Specific Needs Request must be
  associated with an Incident, you must either have
  an Incident record open, or you must have the
  Incident highlighted on the Incident List in
  order to work with this function.

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Using the Specific Needs RequestReplies Screen

• The upper part of the Specific Needs
  Request/Replies screen displays the request
  headers for the selected Incident. The lower part
  of the screen displays the line items of the
  request and the associated replies.

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Creating Specific Needs Requests

• Only the SNR Number field is required. The SNR
  Number field is used to identify the SNR, and can
  contain text and numbers.

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Creating Specific Needs Requests Adding Headers

• Once you add a row for a request header, you may
  not save the record (or any other record) until
  you have filled in the required fields for a
  request.

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Creating Specific Needs Requests Contact
Information
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Entering Requestor Information

• While none of the fields on this screen are
  required, it may be helpful to the organizations
  replying to the request to have the information.

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Entering Deliver To Information

• The SNR Deliver/Attention To screen is used to
  enter information about where to deliver the
  requested equipment or where requested personnel
  should report.

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Adding Request Line Items
Because you may need multiple items, the line
item area allows you to enter information for
each item on the request.
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Adding Request Line Items(cont.)
The Line Item Number is auto-generated and cannot
be edited. Only Item Name and Quantity are
required fields.
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Editing Specific Needs Requests

• You can edit either the request header
  information or the line item information of a
  request.

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Sending Specific Needs Requests

• WARNING The Incident must have been posted at
  least once in order to send a Specific Needs
  Request.

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Sending Specific Needs Requests (cont.)

• When a Specific Needs Request is sent, it goes to
  ALL COGs to which the Incident was last posted.

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Sending Specific Needs Requests (cont.)
While a subsequent posting of an Incident without
any additional sending of requests will result in
a version without the SNR icon on the posted to
COGs Incident List, it really doesnt matter!
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Replying to Specific Needs Requests
You can reply to a received posted Incident if
the SNR icon is present.
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Replying to Specific Needs Requests (cont.)
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Sending Specific Needs Request Replies

• When a reply is sent, it goes to ALL COGs to
  which that version of the Incident was posted.

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Attempt to Reply to an Earlier Incident Version

• WARNING If an Incident is posted again after you
  have received a Specific Needs Request, you
  cannot send a reply on the Incidents previous
  version.

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Editing Specific Needs Replies

• You can edit the line item information of a reply.

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Requesting COG Viewing of Replies

• To view the replies for your request, you must
  first select a SENT request header.

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Specific Needs RequestsReplies Reports

• Reports that are available when the Specific
  Needs Request is in focus (selected).

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Specific Needs RequestsReplies Reports (cont.)

• SNR detail reports provide request and reply
  information by line item.

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Exporting and Saving Reports

• You have two options for the format in which to
  save a report.

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SNR No-NosRequestor Deletions

• Requestors may NOT delete a sent request header,
  a Version 0 of a sent request, or a sent
  requested line item.

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SNR No-NosRequestor Additions

• Requestors may NOT add line items to a SENT
  version of a Specific Needs Request.

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SNR No-NosReplier Additions / Deletions to
Requests

• Repliers CANNOT add rows to or delete rows from
  an incoming request.

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SNR No-NosReplier - Reply Deletions

• You CANNOT delete rows from sent replies.

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End of DMIS Tools Course Lesson 12Specific
Needs Request