CMS Powerpoint Template

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Project Management Office (PMO)

• Bridget Wikidal, PMP CMS Project Director, PMO
• Dwight Martin, PMP CMS/ITS Project Manager
• Organizationally reports to Interim Senior
  Director CMS, Jessie Lum
• Serves CMS and ITS
• Focus on high priority projects and initiatives

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Project Management Office (PMO)

• Decentralized PMO Model
• Limited PMO resources
• Core group of project management champions
  across departments
• Lead the charge and influence compliance
• Strong sponsorship

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PMO Charter and Services

• Provide project management guidance and support
  to project leads/managers in business units
• Develop and implement a consistent and
  standardized project management
  process/methodology including tools and templates
• Conduct project management training programs

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PMO Charter and Services

• Maintain a centralized project office from which
  project managers are loaned out to work on
  projects
• Advise and consult employees on project
  management best practices
• Select and maintain project management tools for
  use by employees
• Oversee groups of related projects (program)

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PMO Charter and Services

• Review and provide input to Project Charter,
  Scope, and Project Management Approach documents
• Provide project management support as needed
• Provide direction in use of the standardized
  project management methodology and templates

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PMO Charter and Services

• Review project status reports
• Provide facilitation support in project risk
  assessments and mitigation planning
• Provide facilitation support in project
  checkpoint evaluations and process improvement
  recommendations

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PMO Charter and Services

• Conduct project management quality assurance
  audits
• Monitor and escalate cross project impacts
• Escalation point for project changes, issues, and
  risks
• Review Project change requests

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Project Management Processes

• Project Management Methodology
• Based on Project Management Institutes (PMI)
  Project Management Body of Knowledge (PMBOK)
• Flexibility to fit the project

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Project Management Processes

• Project Initiation
• Project Planning
• Project Execution
• Project Controlling
• Project Close

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Project Management Process Diagram
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Project Manager Checklist
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Project Manager Checklist

• Project Objectives
• Business need
• High level project deliverables
• High level constraints and assumptions
• High level cross functional impacts
• High level resource needs

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Initiate the Project
Determine the Following
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Project Manager Checklist

• Ensure that the project scope is clearly defined
  and approved
• Verify that project is staffed appropriately
• Establish leadership and project structure
• Define roles and responsibilities
• Develop project org chart contact list
• Communicate with project team, functional
  managers and other stakeholders

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Plan the Project
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Project Manager Checklist

• Develop project communication plan
• Develop other plans (quality, change, acceptance)
• Identify high level risks and cross functional
  impacts
• With your team, develop estimates and build a
  project plan
• Ensure that the project plan is realistic and
  approved

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Plan the Project
(cont.)
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Project Manager Checklist

• Use the project plan to manage the project
• Conduct regular status meetings
• Create distribute regular status reports
• Track planned vs actual and update project plan
• Keep the project plan current
• Track and escalate issues and risks
• Quality assurance
• Track Lessons Learned

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Execute the Project
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Project Manager Checklist

• Ensure appropriate approvals of deliverables
  occur
• Conduct performance review checkpoints (quality,
  time, budget, lessons learned)
• Take required corrective action
• Issue change requests
• Make changes and adjust the baseline
• Implement contingency plans

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Control the Project
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Project Manager Checklist

• Distribute final status report
• Collect and compile lessons learned from team
• Facilitate a Post Project Review Meeting
• Ensure appropriate final acceptance approvals
  occur
• Finalize project documentation and file in
  project archives

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Close the Project
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Select the PMO Documentation and Templates Link
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• Tools and templates to assist campuses with
  managing each project phase
• Links to professional organizations and resources
• Training opportunities

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Contacts More Information

• CMS PMO Web Site (CMS/ITS project management
  templates) http//cms.calstate.edu/05B_PMOService
  s/index.asp
• Bridget Wikidal, PMP CMS Project Director, PMO
• bwikidal_at_calstate.edu 562 951-4243
• Dwight Martin, PMO CMS/ITS Project Manager
• dmartin_at_calstate.edu 562 951-4245

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Contacts More Information

• PMI website www.pmi.org
• Gantthead website www.gantthead.com
• PMO Step website www.pmostep.com
• Ten Step website www.tenstep.com
• Office Discipline Why You Need a Project
  Management Office http//www.cio.com/archive/07010
  3/office.html?printversionyes

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Q A
Questions?
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