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IRM

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IT Training/Education. Telecommunications (GIS. Distance Learning. Internet Services ... the adequacy of IS technical training and education for your IRM staff ... – PowerPoint PPT presentation

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Title: IRM


1
IRM IRM PlanningCurt Pederson, CIO, State of
Oregon
  • 1997 Summer Institute for Public Health Practice

2
CIO Life Choice or Genetic Predisposition?
  • CIO Means Career is Over
  • 75 Turn-Over Rate Amongst State CIOs
  • Resign, Fired, or Went into Treatment

3
CIOs Mission
  • Help agencies maximize the value, quality and
    use of their information resources.

4
IF IT Works Right, A...
  • CIO can facilitate integration of IT across
    multiple departments or agencies
  • CIO can facilitate timely adoption of new
    technology
  • CIO can help ensure IT investments provide value
  • CIO can help position IT as a strategic weapon

5
Oregon CIO Responsibilities
  • Administration
  • Planning Review
  • Systems Development
  • Consulting
  • Data Center
  • IT Training/Education
  • Telecommunications
  • (GIS
  • Distance Learning
  • Internet Services
  • Video Conferencing
  • Project Management Oversight
  • Legislative Agenda
  • Marketing

6
CIO Attributes
  • Imagination
  • Leadership
  • Vision
  • Strategic Thinking
  • Courage
  • Change agent
  • Champion
  • Understand issues
  • Data bigot
  • Maintains network of peers/stakeholders
  • Interpersonal skills
  • Ability to navigate in a complex organization
  • Balancedplanning Vs. execution
  • Fosters staff renewal

7
CIO Imperatives
  • Willing to act!
  • Can take the heat!
  • Its about people!
  • Its about relationships!
  • Its about focus!
  • Its about communication!
  • Its about value!

8
The Value PropositionKey questions
  • How has IT contributed to the mission?
  • lower agency cost?
  • increased sources of revenue?
  • improved customer/citizen service?
  • How will IT support the agency mission in the
    next 6 -12 -18 - 24 months?
  • Keep in mind, half life is now 6 months!

9
Oregon IT Environment
  • CIO has more responsibility and accountability
    than authority
  • Administrative and functional accountability to
    the Executive Branch (D)
  • Functional and political accountability to the
    Legislature (R)
  • Over 100 individual agencies, boards, and
    commissions - turf, , lack of qualified staff

10
Strategic IT PlanningA DEFINITION
  • A disciplined effort to produce fundamental IT
    decisions and actions shaping the nature and
    direction of an organizations activities.

11
Key Guiding Principle
  • Maximize those things which must go right rather
    than minimize those things which might go wrong.

12
Strategic PlanningLike a Rain Dance?
  • A good deal of corporate planningis like a
    ritual rain dance. It has no effect on the
    weather that follows, but those who engage in it
    think it does.Moreover, much of the advise
    related to corporate planning is directed at
    improving the dancing, not the weather. Drian
    Quinn, Dartmouth

13
Strategic PlanningCaution - Before You Begin!
  • Make sure that you know what youre aboutClarity
    of Mission
  • Ask the question If we are successful, what
    will be different or what will we have
    accomplished the end of ?
  • Note you dont have to be right, just close!
  • The process can be more valuable than the
    product?

14
Oregon IRM Planning Overview
  • Agency Business Agenda
  • Customer Service Public Access
  • Information Resource Sharing Application
    Assessment
  • Technology Initiatives
  • Organizational Capacity Assessment
  • IRM Peer Review Program Priorities
  • IRM Project Summaries

15
Oregon IRM Planning
  • Business Agenda
  • Review/validate agency's mission and goals.
  • Describe technology-related business
    opportunities.
  • Specify your most significant external
    relationships that you can improve through more
    effective information management or technology.

16
Oregon IRM Planning
  • Customer Service Public Access
  • Describe the opportunity for each customer
    service enhancement or public access improvement.
  • Review electronic mail and electronic document
    policies and procedures. Ensure agency has
    defined retention and disposition policies for
    electronic records.

17
Oregon IRM Planning
  • Information Resource Sharing Application
    Assessment
  • Describe IRM resource sharing opportunities.
  • Evaluate major business applications to determine
    if any need replacement or significant
    enhancement.
  • Describe any plans for internet-based publication
    or transaction processing.
  • Describe plans for electronic document
    management, including imaging and workflow
    management.
  • Assess the impact of the Year 2000 on your
    information systems.

18
Oregon IRM Planning
  • Technology Initiatives
  • Summarize your agency's installed technology
    base. Forecast likely changes over the next
    three years.
  • Identify staff, products or remote backup
    services needed to protect your agency data
    assets.
  • Identify needed improvements in physical security
    of computing or network facilities.

19
Oregon IRM Planning
  • Organizational Capacity Assessment
  • Assess the adequacy of IS technical training and
    education for your IRM staff and end users.
  • Identify essential IS technical training and
    education needs of agency information system
    support staff.
  • Identify barriers to recruiting and retaining
    qualified IRM staff. Include any strategies you
    have adopted or can suggest to improve success.
  • Prepare your specific IT staffing objectives.

20
Oregon IRM Planning
  • IRM Peer Review Program Priorities
  • Compare IRM objectives and scope opportunities
    for sharing and joint projects.
  • Review and rank-order your agency and
    program-level IRM objectives from the IRM
    Business Initiative forms that you have
    completed.
  • Assemble your Agency IRM Plan.

21
Oregon IRM Planning
  • IRM Project Summaries
  • Once your agency has finalized your budget,
    prepare a supplement for those objectives and
    projects that actually receive funding support in
    your agency budget.
  • Review the planning instructions and give us your
    thoughts on what you liked and how the they might
    be improved.

22
Oregon IRM PlanningFOR MORE INFORMATION
  • IRM Planning Instructions Online at URL
  • (text file,Adobe Acrobat, Filemaker runtime
    formats)
  • http//www.state.or.us/IRMD/guidelin/irmplan
  • For more information
  • IRM Division, Strategic Planning and Review
  • Mike Zanon, Deputy Chief Information Officer
  • EMAIL mike.zanon_at_state.or.us
  • Phone 503-378-4127
  • FAX 503-378-5200
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