Strategic Planning Studies at Mugla University

1
Strategic Planning Studies at Mugla University

• Prof. Dr. Atila Yücel
• Vice Rector
• 22-23 Haziran 2006
• Süleyman Demirel Üniversitesi

2
Mugla University Facts and Figures (June 2006)

• General A 1992 University in a city of 40000
  inhabitants.
• Students 20000 (8000110001000)
• Faculty 800 (300PhD) No Medicine or Agriculture
  Faculties
• Infrastructure Campus with 7 Faculties and 5
  Schools Vocational Schools at 8 peripherial
  locations.

3
SP Strategy

• Quality System- based approach with national and
  international compatibility in mind.
• Strong leadership support and encouragement.
• Involvement of stakeholders (students, local
  management and job market).
• Careful use of good-practices.

4
Quality System Approach
5
Quality Assurance

• Definitions/Documentation (Functions,
  Organization, Work/ Responsibility Definitions,
  Process Definitions, Work Flow Diagrams,
  Procedures, Performance Indicators, Quality
  Plans, Improvement Plans, Configuration
  Management Plans etc)
• QUALITY HANDBOOK.

6
Quality Control

• Evaluations, Audits, Reviews, Controls.
• Related reporting.
• There are two aspects of self-evaluation.The
  first self-evaluation is for determining the
  present status of the University. The yearly
  self-evaluations are carried out after the first
  self-evaluation and are for the sake of recording
  the changes and developments that took place that
  year.

7
Basic Quality Principles

• - Single authority level i.e yearly self
  evaluation (a QC activity) should be done only
  internally. 3 to 5 yearly audits should be done
  only by an external agency.
• -Distribution of Authority i.e. First
  self-evaluation should be done by the Academic
  Evaluation and Quality Improvement Board. However
  all QAQC (self-evaluation and documentation)
  should be done by an independent authority
  directly linked to the rector. It is a full time
  job and should be done by non-academic
  professionals.

8
SP List of Activities

• 1) Mission, Vision and Values statements for the
  University and all separate Departments
• 2) Self -Evaluation with SWOT Analysis
• 3) Strategic Targets, Subjects and Plans
• 4) Performance Indicators
• 5) Documentation, Data, Reporting
• 6) Implementation

9
Status

• Strategic Planning and Academic Evaluation and
  Quality Improvement Boards (SPB and AEQIB)
  established.
• University and sub-unit functions determined.
  (Education, Research, Public Service, Management)
• SP studies carried out on each unit of the
  University with respect to the above Functions.
• Functional Working Groups (WP) formed.
• Questionaires prepared and distributed for the
  evaluation of the present state (first
  self-evaluation) of the University.

10
Status

• Performance Criteria determination(on- going).
• Quality System Plan (QSP) and Quality Assurance
  Plan (QAP) preparation (on- going).
• Mugla University Quality Handbook (MUQH)
  preparation (on- going).
• Continuous Quality Education (CQE) (on- going).

11
Schedule

• Defining a schedule at the beginning of the study
  is dangerous.
• The pace of the team depends on a number of
  parameters and is difficult to predict.
• Risk of forcing for a report is always very high.
• Key point is motivation and competition i.e.
  Leadership.
• Our aim is to obtain a satisfactory and accepted
  document before the following semestre.

12
Lessons Learned

• Leadership- level direction and commitment
  essential.
• Basic- level quality training is a must for all
  personnel (no one is exempt).
• Involvement circles must be very carefully
  designed and enlarged (voluntary).
• Steps must be taken with end-point in mind (no
  trial-and- error luxury)
• Critical points needs to be defined not voted.