North Central Regional Council For

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eSRS Integrated Acquisition EnvironmentEarl
Warrington
North Central Regional Council For Small
Business Education and Advocacy
December 7, 2005
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Background

• Eliminates submission of paper SF 294s and 295s,
  Individual Subcontracting Reports and Summary
  Subcontracting Reports and replaces them with
  electronic versions
• Launched 10/28/05
• To date, over 709 agency contacts registered
• 416 individual subcontracting reports entered
• 462 summary subcontracting report entered.
• System Steward Arthur Collins, Deputy Associate
  Administrator for Government Contracting,
  arthur.collins _at_sba.gov

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About the System

• eSRS uses FPDS-NG as the authoritative source for
  contracts requiring subcontracting plans
• Automates completion and submission of SF-294 and
  SF-295
• When fully operational, will automate the
  Optional Form 312
• Provides breakout of subcontracting data down to
  the buying activity level
• Generates standard and ad hoc reports
• Calculates achievements by of contract value
  and of subcontracting
• Generates automatic reminder and delinquent
  notices

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Critical System Dependencies

• CCR (Central Contractor Registration) - Primary
  government vendor database that collects,
  validates, stores, and disseminates data in
  support of agency acquisition missions.
  www.ccr.gov
• FPDS-NG (Federal Procurement Data System-Next
  Generation) - Online central repository
  containing a searchable collection of over 12
  million federal contract actions. https//fpds.gov

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What You Need To Know

• Registration
• Submitting Subcontracting Reports
• Lower Tier Reporting
• Review of Subcontracting Reports
• Troubleshooting

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Registration

• Before Registering
• The contractor is responsible that its
  information in the CCR (Central Contractor
  Registration) is correct
• www.ccr.gov

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Registration (cont)

• To Develop a User Account, the contractor will
  need
• DUNS Number
• Supervisors Name and Email Address
• ID your e-mail address
• Password (will be created by the user within the
  security requirements)

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Prime Submitting Reports

• Individual Subcontracting Reports (ISR) Formerly
  SF 294
• DUNS number as it appears on the contract
• Contract Number
• Administering Agency (DCMA, ONR)
• Product/Service Code
• No inclusion of lower tier subcontracts
• Email Address of Government reviewing officials
  (two names and email addresses can be entered)

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Prime Submitting Reports

• Summary Subcontracting Reports (SSR) Formerly SF
  295
• Administering Agency (DCMA, ONR)
• Product/Service Lines
• NAICS
• Email Address of Government reviewing officials
  (two names and email addresses can be entered)
• No inclusion of lower tier subcontracts
• Certify CEO has signed hardcopy on file.

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Lower Tier Reporting

• Individual Subcontracting Reports (ISR) Formerly
  SF 294
• Prime Contract Number
• Higher Tier DUNS
• Product and Service Code

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Lower Tier Reporting (cont)
Government contracts with Company X Contract
Number DE-AC01-05EE12345 Company X will include
on their Individual Subcontracting Report Their
Duns is 001339457 Prime Contract Number-
DE-AC01-05EE12345 Company X subcontracts with
Company Y Contract Number XX-05TP00023 Company
Y will include on their Individual Subcontracting
Report Company Xs DUNS-001339457 and email
address Contract dollar value Prime Contract
Number- DE-AC01-05EE12345 Contract Number with
Company X-XX-05TP00023
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Lower Tier Reporting (cont)
Company Y subcontracts with Company Z Contract
Number YY-05DD99963 Company Z will include on
their Individual Subcontracting Report Company
Ys DUNS-113456896 and email address Contract
dollar value Prime Contract Number-
DE-AC01-05EE12345 Contract Number with Company
Y- YY-05DD99963
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Review of Reports

• Government reviews
• Prime Individual Subcontracting Report
• All Summary Subcontracting Reports
• Higher-Tier Subcontractors will review
• Lower-Tier Individual Subcontracting Reports

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Lower Tier Reporting

• Full operating capability will include a report
  showing subcontracting activity at lower tiers
  (example on next slide)
• This feature will be available only for
  contractors that submit the Individual Contract
  Report
• The eSRS FAR case does not propose to change the
  current rule that prime contractors may not take
  credit for subcontracts at lower tiers

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Sample Lower Tier Report
Sample data
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Getting Started

• Heres how to get started

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Getting StartedGo to www.esrs.gov
Click on For Contractors
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Getting Started
To register for the first time, click
on Register
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Getting Started
Enter the DUNS number that your company uses to
bid federal contracts (if you need help, see the
face page of the contract award document)
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Getting Started
Some data may be populated from CCR. If not
enter the address for this DUNS number, as shown
on your contract award document
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Getting Started
Your confirmation will be sent to the email
address you entered
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Getting Started
You will receive a similar confirmation email
You must click on this link to activate your
account.
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Your Account has Been Activated
Once you have activated your account, you will
receive an email similar to this. You are ready
to login and submit reports!!
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Where Do I Go For Help?

• eSRS
• www.esrs.gov/Help Desk
• If you are unable to find the contract number,
  call your contracting officer
• IAE
• Integrated.acquisition_at_gsa.gov

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Questions