CMS Powerpoint Template

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(No Transcript)
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Introduction

• Project Management Team
• Bridget Wikidal PMO Project Manager
• Elizabeth OShea Project Integration Manager
• Cindy Cairns Director HRISA
• Theresa Hines Business Process Team Lead
• Cliff Thurtell Application Integration Team
  Lead
• Cheryl Kwiatkowski Reporting/Data Warehouse
  Team Lead
• Robyn Pennington Change Management and
  Communication Team Lead

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Introduction

• Change Management and Communication Team
• Team Lead - Robyn Pennington
• Project Campus Liaison - Tammy Hines
• Campus Coordinators

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Campus Coordinators

• Bakersfield Tina Williams
• Chancellors Office Pat Ritchie
• Channel Islands Anna Pavin
• Chico Andi Beach
• Dominguez Hills Karen Wall
• East Bay Rene Dupee
• Fresno Linda Brase
• Fullerton Glenda Hart
• Humboldt Patty Ambrosini
• Long Beach Williams Espino
• Los Angeles Blanca Rodriguez/ Deborah Williams
• Maritime Cheri Simms

• Monterey Bay Monica Galligan
• Northridge Renee Venezia
• Pomona Jane Self
• Sacramento Kent Porter
• San Bernardino Shirley Dorsey
• San Diego Judi Mitchell
• San Francisco Wanda Humphrey
• San Jose Rick Casillo/Carrie Medders
• San Luis Obispo Joyce Haratani
• San Marcos Diana Wilstermann
• Sonoma Deanna Wilson
• Stanislaus Nancy Havens/Michelle Legg

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Agenda

• Project Description
• Key Project Goals
• Scope
• Significant Deliverables
• CSU Potential Impacts
• CSU Design Overview
• Project Plan
• Project Organization/Campus Coordinator
• Next Steps
• Additional Information

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SCO Project Description

• The State Controllers Office (SCO) 21st Century
  Project objective is to replace California's
  Human Resources and Payroll legacy applications
  with an integrated human resources management
  system (HRMS)
• Software SAP
• Integrator Bearing Point

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CSU Project Description

• The CSU/SCO 21st Century Project will integrate
  the CSUs Common Management System (CMS) baseline
  application and related HR and Payroll business
  operations with SCOs selected software

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Key Project Goals

• Support SCO effort to ensure uninterrupted
  services for CSU
• Improve CSU business processes
• Implement common automated interfaces supported
  by systemwide business processes
• Enhance capabilities for faculty and staff to
  access and submit their HR or Payroll information
• Establish CMS baseline as the primary collection
  pointand source for CSU HR data
• Develop a CSU systemwide HR Data Reporting/Data
  Warehouse

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Scope
The responsibilities and activities of the CSU
team fall into four key areas/teams

• Business Process Update HR and
  Payroll related business processes
• Application Integration Design and develop
  interfaces between CMS baseline and SCO SAP
  applications
• Data Reporting/ Develop and deploy a
  centralized, Data Warehouse systemwide HR
  Data Reporting/Data Warehouse environment
• Change Management/ Manage change and
  organizational Communication impact to campuses
  

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Scope Documents

• Master Scope Document and one for each team
• Project Goals
• Project Scope
• Services to be delivered
• In and Out of Scope
• Impacts to the CSU and Stakeholders
• Project Assumptions
• Project Approach
• Management Approach
• Project Activities

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Scope Documents (contd)

• Project Approach
• Work Approach
• Implementation Approach
• Project Timeline
• Project Organization
• Project Participants
• Team Structure and Participation
• Project Roles and Responsibilities
• Project Milestones/Deliverables
• Posted on Project Teams website

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Significant Deliverables

• Related business process documentation
• Payroll (and Payroll Accounting)
• Human Resources
• Benefits
• Design and specification documents forrequired
  development to integrate CMS baseline with SAP
• Centralized, systemwide HR Data Reporting/Data
  Warehouse environment
• Organizational and infrastructure impact
  assessments
• Communication, training and test plans

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CSU Potential Impacts

• Business processes will change
• Job responsibilities and workload willbe
  affected for some CSU departments
• New tools will be provided for CSU staff
• CMS baseline application will change and require
  campuses to adopt and test
• Updates may occur to hardware and/or
  infrastructure

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CSU/SCO 21st Century Design Overview

• Description and Purpose
• High Level Overview Diagram
• Business Process Review Approach
• Official Employment Roster
• CSU Design, Project Activities and Impact (by
  Module)
• CSU System-wide Data Warehouse
• Employee/Manager Self Service Plans
• Technical Integration Between Applications
• Posted on Project Teams website

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High Level Overview Diagram

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Project Plan Activities

• Planned PlannedTask Start
  Finish
• Analysis/Requirements Definition Jan 2007 -
  May 2008
• CSU Design April 2007 - Sept 2008
• CSU Application Integration Development Feb
  2008 - Dec 2008
• Unit Test
• Change Management and Communication
  Deliverables April 2007 - March 2009
• CSU Testing Aug 2008 - June 2009
• CSU Campus Readiness Activities Feb 2008 -
  Sept 2009
• CSU End User Training June 2009 - Sept 2009
• CSU Pilot Aug 2009 - Oct 2009
• CSU Go-Live Oct 2009

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Project Organization
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Campus Coordinator

• Critical Role
• Campus HR Officers asked to identify a contact at
  each campus to assist with the successful
  implementation of this project
• Meet specific criteria
• Willing to act in capacity for duration
• Link to campus for input/impact

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Campus Coordinator Role Definition

• Primary point of contact at each campus for
  project-related activities and facilitate the
  flow of project-related information and
  coordination of project activities, such as
• Disseminate project-related information to
  appropriate campus representatives
• Coordinate the involvement of key staff members
  and experts from the campus in project-related
  activities
• Respond to requests for information from the CSU
  Project Team, including surveys pertaining to
  campus practices, utilization of staff to discern
  training needs, campus module deployment
  schedule, etc.

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Campus Coordinator Role Definition (contd)

• Solicit and provide campus input and feedback to
  the CSU Project Team pertaining to the impact of
  change, campus culture, communication content,
  etc.
• Coordinate activities surrounding the
  implementation of necessary business processes
  and applications (e.g. ensuring appropriate
  campus representatives attend training and/or
  ensuring a campus resource performs necessary
  data clean up)

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Campus Coordinator Required Skills

• Strong organizational and coordination skills
• Effective communication skills verbal and
  written
• Ability to follow through with assigned tasks or
  requests
• Ability and authority to delegate tasks or
  requests
• Ability and authority to communicate and
  coordinate with multiple functional areas and
  individuals, e.g. payroll tech, HR office, and
  Academic Personnel representatives

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Campus Coordinator Time Commitment

• The Campus Coordinator will be expected to
  participatein scheduled monthly teleconferences
  with the Project Campus Liaison, with more
  frequent interaction occurring occasionally, and
  to participate in various tasks
• The Campus Coordinator will be expected to ensure
  the completion of various activities related to
  the project
• Discretion of campus and Campus Coordinator to
  determine the amount of time the Campus
  Coordinatoractually spends conducting the
  variousproject activities or managing the
  activities through delegation to other campus
  representatives

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Next Steps

• Campus visits CSU Project Team will visit all
  23 campuses (and CO)
• November 2007 thru end of 1st quarter 2008
• Coordinated via Campus Coordinator
• Introduction of project members
• Project Status Update
• Open lines of communication
• Estimated Time 1 - 2 hours
• Session Open to Campus Coordinator and Key
  Staff (HR, Payroll AP, Budget, Finance, HUG rep)
• Closing Leadership (HRO/AVP, etc.) 15 to 30
  minutes

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Next Steps

• Required Campus Coordinator Activities
  inPreparation for Campus Visits...at a minimum
• Stay current on project activities
• Review project website materials
• Scope Documents
• CSU Design Document (draft)
• Project Plan (draft)
• Previous webcasts
• Submit Hot Topics on your campus relative to
  21st Century Project
• Provide input for convenient time for Monthly
  Teleconference Calls
• Provide input on schedules (campus coordinator
  and campus, e.g. campus closed on Friday)

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Additional Information

• Submit inquiries/comments to Project Campus
  Liaison,Tammy Hines via e-mail
  tammy.hines_at_calstate.edu or phone
  562-951-4418
• Submit questions or comments regarding the
  CSU/SCO 21st Century Project, via e-mail to
  21questions_at_calstate.edu
• Visit the CSU/SCO 21St Century Payroll Project
  Teams website http//cms.calstate.edu/T2_CMSSCO_2
  1stCentury.asp

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Questions?