J1 Student and J2 Dependent Employment Workshop

1
J-1 Student and J-2 Dependent Employment Workshop

• International Student and Scholar Services
  Vanderbilt University

2
J-1 Student Employment
3
J-1 Employment Options

• On-Campus
• Off-Campus
• Academic Training (AT)

4
J-1On-Campus Employment

• What does on-campus mean?
• Employment that occurs on the premises of the
  university that the student is authorized to
  attend.
• Eligibility for on-campus employment
• Good academic standing
• Full-course of study
• Specific employment opportunity has been
  authorized by your International Student Advisor
  in advance and in writing.
• On-Campus employment is limited to a total of
  only 20 hours a week while your program is in
  session.
• You may work more than 20 hours a week on-campus
  while your program is on official break. There
  is no maximum limit. )

5
AT (Academic Training) Packet

• AT Fact Sheet
• Definition
• Eligibility
• Application Process
• Time limitations
• AT Authorization
• AT Application

6
What is AT?

• AT is authorization to participate in training
  off-campus (be it paid or unpaid).
• Academic training is work, training, or
  experience directly related to a students major
  area of study.
• AT may involve sequential or simultaneous
  activities, with several employers, provided the
  application and approval procedures are followed
  for each employer and activity, and the time
  limits are not exceeded.

7
AT Eligibility

• Student must be in good academic standing.
• AT must be with a specific employer or training
  site, and be directly related to the major field
  of study listed on the DS-2019.
• Student must receive written approval in advance
  from their International Student Adviser before
  beginning the training.
• Unpaid academic training is authorized only prior
  to completion of the program, unless the training
  is significant part of the field and that
  adequate funding can be provided to cover all
  expenses.
• AT can only be authorized by the program sponsor
  (Vanderbilt, Department of State, Fullbright,
  USAID, etc.)

8
AT Application Process

• AT Application Form
• Signed by Academic Adviser
• Job Offer
• On company letterhead
• Include salary
• Location of employment
• Description of training
• Beginning and ending dates of employment
• Name of supervisor
• Processing Times
• Schedule an appointment with your ISA at least
  two weeks before the program completion date.

9
Time Limitations

• Bachelors and Masters degree students are
  permitted an overall limit of 18 months AT.
• Ph.D. Students are eligible for 18 months of AT
  and 18 months of Post-Doctoral training for a
  total of 36 months. A new DS-2019 must be issued
  for the second 18 months.
• Non-degree students are limited to a total stay
  of 24 months, including all study time plus any
  authorized academic training.
• Students may participate in AT before or after
  completion of studies.
• The total period of authorized academic training
  must not exceed the time enrolled as a full-time
  student.
• Students must have an academic training offer
  before the program end date, and the training
  must begin within the 30 day grace period
  following program completion.
• All AT is counted as full-time, even if
  employment is on a part-time basis.

10
AT Authorization

• ISSS facilitates the AT application process
• Final authorization is an AT approval on your
  DS-2019 with A/RO signature

11
While on AT

• While you are on AT you are still considered a
  J-1 Vanderbilt student.
• Therefore you must
• Notify ISSS of any address change via the online
  Change of Address Form
• Maintain health insurance
• Have your DS-2019 signed for travel by ISSS
• Report changes of employment to ISSS
• Complete AT Evaluation

12
Life after AT

• Within 30 days after completing AT, you must do
  one of the following
• Depart the U.S.
• Apply for change of status in the U.S. You may
  not be eligible for this benefit if you are
  subject to 212(e) (H-1B, L or LPR)
• Begin another J-1 student program.

13
Who to Contact

• A-H Marci Angevine, International Student
  Scholar Adviser
• Walk-in Hours Tuesday 130 330
• Thursday 130 330
• Friday 130 330
• I-K Heather Jones, International Student
  Scholar Adviser
• Walk-in Hours Monday 130 330
• Wednesday 130 330
• L-Q Radhika Reddy, International Student
  Scholar Adviser
• Walk-in Hours Monday 1000 1200
• Wednesday 1000 1200
• Thursday 1000 1200
• R-Z Heather Young, Assistant Director
• Walk-in Hours Tuesday 1000 1200
• Friday 1000 1200

14
J-2 Employment
15
J-2 Employment Packet

• J-2 Employment Fact Sheet
• Dependent Eligibility
• Application Process
• Length
• Extensions
• Authorization
• Form I-765
• Monthly Budget Sample

16
Dependent Eligibility

• J-2 dependents of J-1 Exchange Visitors may apply
  to the United States Citizenship and Immigration
  Services (USCIS) for work authorization, provided
  the income from such employment will be for the
  support of the dependent(s), and not for the
  principal J-1.

17
Application Process

• Schedule appointment with your International
  Adviser at least 3 months in advance of intended
  employment start date
• Submit complete application documents to your
  International Adviser at the scheduled
  appointment
• Form I-765
• 340 Application fee Check payable to U.S.
  Department of Homeland Security
• 2 Passport-style photos
• Copy of DS-2019s for J-1 and J-2
• Copy of I-94 card (front and back) for J-1 and
  J-2
• Copy of Passport ID page(s) for J-1 and J-2
• Copy of Visa Stamp for J-1 and J-2
• Copy of all previous Employment Authorization
  Documents (EAD cards)
• Monthly Expense Budget See Sample
• Letter from J-2 stating why the employment is
  desired and that employment is not to support J-1

18
Length, Extensions, Authorization

• Length
• USCIS practice is to limit issuance of all EADs
  to no more than 1 year. In any case, J-2
  employment authorization may not exceed the
  program duration indicated on the principals
  DS-2019, and is valid only if the J-1 is
  maintaining status.
• Extensions
• A J-2 dependent must file form I-765 with all
  supporting documents each time an extension of
  employment is necessary.
• Authorization
• If permission for employment is granted, an
  Employment Authorization Document (EAD) card is
  issued and is valid for any kind of full-time or
  part-time employment for the period of time
  stated on the EAD. Employment may begin only
  after receiving approval from the USCIS.

19
Receipt Notice
20
EAD
21
Volunteering

• Must be an advertised volunteer position
• A volunteer position usually does not require you
  to have special skills. (specific lab work)
• If it is normally a paid position then it is not
  a valid volunteer position.

22
Examples of Illegal Employment

• Babysitting for a Professor
• House cleaning for your Advisor
• Translating texts for the local town library
• Editing papers for other students online
• Working for outside companies doing temporary
  work on campus

23
Additional J-2 Information

• Limitations (two year home country residence
  requirement)
• Can study full-time

24
Who to Contact

• A-H Marci Angevine, International Student
  Scholar Adviser
• Walk-in Hours Tuesday 130 330
• Thursday 130 330
• Friday 130 330
• I-K Heather Jones, International Student
  Scholar Adviser
• Walk-in Hours Monday 130 330
• Wednesday 130 330
• L-Q Radhika Reddy, International Student
  Scholar Adviser
• Walk-in Hours Monday 1000 1200
• Wednesday 1000 1200
• Thursday 1000 1200
• R-Z Heather Young, Assistant Director
• Walk-in Hours Tuesday 1000 1200
• Friday 1000 1200

25
Final Questions?

• Office Hours
• Monday Friday 8 - 5
• Student Life Center
• 310 25th Avenue South, Suite 103
• Phone [phone]
• Fax [phone]
• E-mail isss_at_vanderbilt.edu
• Website www.vanderbilt.edu/isss