Occupational Health and Safety Management Systems (OHSMS)

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Occupational Health and Safety Management Systems
(OHSMS)

• ANSI Z10

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History of a Standard or.Why do we need another
standard?

• Roots are with ISO
• ISO 14000 TAG formed- 1993
• Rosemont Meetings- May 6-7, 1996
• ISO declines S H Standard 1995
• BSI 8800 gives birth to 18000 Std.
• ISO re-visits SH standard, narrowly
  rejected-2000
• ILO develops guideline 2001
• OSHA still pushing VPP and Program Standard

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History of a Standard

• AIHA approved as Secretariat- 1999
• ASSE Fights Need- Mid 1999
• AIHA Wins-Dec. 2000
• Committee formed mid 2000
• Committee Starts to Meet- Feb. 2001

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Rationale-Per AIHA

• Harmonization will help US Business
• Improve protection of worker safety and health
• Help integrate quality, environmental and SH
  Systems
• Provide tools for future OSHA std.
• Enhance US influence internationally
• ANSI process best for stakeholders

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Rationale-For Some Members

• Influence look of potentially far reaching
  standard
• Influence look of standard that could be model
  for OSHA standard
• Influence potential ISO standard
• Be part of glamorous standards development process

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Intended Scope of Standard

• Standard for SH management principles and
  systems
• Continuous improvement of system
• Integration of SH into business systems
• Applicable to all size businesses
• Compatible with existing international standards

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Interest Sectors on Committee

• Industry
• Labor
• Government
• Professional Associations
• General Interest
• Liaisons to relevant standards

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Early Meetings

• Selection of composition of committee was in
  depth
• Representation of all sectors was paramount
• Argument for need was extensive
• First meeting voted to exist!!!!
• Struggled with what product should be

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Early Meetings

• Salvos were fired
• Acrimonious at best
• First two meetings were theory
• Decided on outline
• Settled into routine
• Trust developed

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Early Direction

• Make something everyone could use
• Performance standard
• The Whats not How Tos
• Not contradict existing international standards
• Write systems oriented standard

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OSHMS Model
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Let the Games Begin!

• Wrote Scope
• Argued Scope
• Identified Sections of Standard
• Argued Sections of Standard
• Formed subcommittees for drafting language for
  each of the sub-parts
• Began drafting process
• Insulted each others work
• Formed editing committee

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Standard Outline

• 1. Scope, Purpose Applications
• 2. Definitions
• 3. References
• 4. Management Leadership Employee
  Participation
• 5. Planning
• 6. Implementation Operation of OHSMS
• 7. Checking Corrective Action
• 8. Management Review

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Scope, Purpose Application

• Performance Requirements
• Voluntary
• Reqs for Management Systems
• Not for OSHA Compliance
• All Size Employers
• Fits in with Other Standards
• MEANT TO REDUCE RISKS!

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Management Leadership Employee Participation

• Requires Management Develop OHSMS
• Policy-
• Continually improve by reducing risk
• Ensure employee participation
• Conform with Orgs Requirements
• Comply with laws and regulations

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Management Leadership Employee Participation

• Assign Responsibility Authority for
• ?Implement./maint./perf. of OHSMS
• ?Roles Responsibilities
• ?Resources
• Employee Participation by Providing
• ?Provide with time and resources
• ?Timely access to information
• ?Remove obstacles to participation

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Planning

• Conduct Initial Review
• Identify Hazards and Risks
• Assess Prioritize Issues
• Set Objectives
• Develop Implementation Plans

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Planning- Initial Review

• The Organization shall gather and review
  information regarding
• Relevant business management systems
• Hazards, risks and controls
• Resources
• Relevant Regs, Stds, Internal Requirements
• Assessments
• Other relevant activities

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Planning-Ongoing Review

• Org shall establish ongoing review process
  based on
• Implementation and operations
• Evaluations and corrective actions
• Management review

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Planning-Assessment Prioritization

• The Process Shall
• Assess level of risk
• Establish priorities
• Identify casual factors
• Set Objectives
• Focus on system improvement
• Document implementation plans
• Assign resources

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Implementation Operation

• Identify Operational Elements of Plan
• Identify Risk Controls
• Hierarchy of Controls
• Design Review/Management of Change
• Procurement
• Contractors
• Emergency Preparedness
• Education and Training

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Implementation and Operation

• Communication
• Document Control
• Records Control

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Implementation-Operational Elements

• Identify required elements for system
• Integrate into management plan

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Implementation-Hierarchy of Controls

• Elimination
• Substitution
• Engineering
• Administrative
• Personal Protective Equipment

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Implementation-Design Review Management of
Change

• New Processes or Operations
• Changes to existing operations, suppliers,
  services etc.

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Implementation-Procurement

• Identify risks associated with purchased
  products, raw materials
• Establish requirements for supplies, equipment,
  raw materials
• Ensure purchased products conform to requirements

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Implementation-Contractors

• Evaluate contractor activities
• Contractor selection criteria
• Coordination of OHSMS activities

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Implementation- Emergency Preparedness

• Develop plans based on potential scenarios
• Periodic testing of plans

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ImplementationEducation, Training Awareness

• Assess and define competence needed
• Ensure appropriate training
• Remove barriers to participation
• Provide in language employees understand
• Ensure trainers are competent

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Implementation-Communication

• Communicate information regarding OHSMS to all
  levels of employees
• Prompt reporting of incidents
• Remove barriers to reporting
• Encourage employees to make recommendations for
  corrective actions

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Implementation-Document Record Control

• Have process to create and maintain documents
• Have document revision process
• Have retention process

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Checking Corrective Action

• Monitoring Measurement
• Audits
• Incident Investigation
• Corrective Preventative Actions
• Responsibilities and Authorities
• Checking Corrective Action Continual Improvement

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Evaluation Corrective ActionMonitoring
Meaurement

• Physical inspections
• Exposure assessment
• Injury/Illness tracking
• Employee input
• Occupational health assessment

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Evaluation Corrective Action-Audits

• Establish protocols
• Determine frequency and scope of audits
• Select expertise
• Document results

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Evaluation Corrective Action-Incident
Investigation

• Develop process to investigate incidents
• Have corrective and preventative action system
• Feed back into process

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Management Review

• Periodic Assessment
• Done by Top Management
• Create Track Recommendations
• Document and Report

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Difference twixt Audits, Inspections and Reviews

• Inspection/Tests..
• Snapshot of the moment
• Audits..
• Measure against pre-agreed benchmark, protocol
  driven
• Reviews.
• State of the Union
• Risks vs. the System

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Timeline

• Dec 03- Review of Final Draft
• Jan 04- 60 Day Peer Review
• April 04- Post Peer Review Final Draft for vote
• July 04- Public Review
• Second Half 04- Respond to Comments
• 2005- Standard Vote
• Standard Approved July 25th, 2005

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In Summary

• Performance Standard
• Fairly Brief-No Sub-standards
• Management Systems Standard
• Blends with ISO and other OSH Standards
• Limits Documentation
• Fits All Business Sizes
• Continuous Improvement

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Questions?