Fleet Category Update

1
Fleet Category Update

• David Rothrie

2
Category Performance

• Cashable savings of 27m banked for 08/09 so far
  with another 40m in the pipeline awaiting
  validation
• Total landscape 2.5bn
• Excellent visibility of CCG fleet spend and
  activity
• Limited visibility of LG landscape at 50
• Value of fleet across LG around 1bn
• MI data capture is most advanced of all
  categories
• Fleet Database captures monthly MI direct from
  suppliers
• Captures CO2 emissions
• Can report savings and average emissions per
  organisation, per region

3
Aggregation

• 2 strands of work
• Aggregated spend - Fleet Accreditation Programme
• Recognising and reporting examples of fleet best
  practice from across the public sector
• Providing fleet managers with a wide choice of
  potential contracting options to meet their needs
• Opportunity to report local vfm achievements
  through programme and receive recognition
• Accredited deals from Firebuy, NHS Pasa,
  Environment Agency, NEPO, NPIA
• Nominate deals for accreditation to
  emma.gallacher-olsson_at_ogc.gsi.gov.uk

4
Aggregation

• Unaggregated spend
• Establish what we dont already know
• Aims to provide visibility of spend for activity
  not currently going through a collaborative deal
  (local, regional, national)
• Helps to provide visibility of fleet profiles
• to capture elements of fleet that may not be
  satisfactorily catered for in current
  collaborative deals (hence unaggregated)
• to inform strategy and future priorities
• Provides support to local fleet managers to help
  work through alternative options for meeting
  fleet needs

5
Grey Fleet

• Critical impact on Health and Safety and Duty of
  Care
• Hidden miles can be a huge financial burden
• Average age of grey fleet vehicles mean emissions
  typically high
• Significant financial and environmental
  improvements possible
• Grey Fleet Toolkit
• Business case, case studies, sample travel
  policy, advice support
• Pilot approach successful
• Grey Fleet Forum to share ideas and best practice
  
• Potential to set-up regional project to implement
  Grey Fleet management programme

6
Procurement

• A number of live projects including fleet
  management, spot hire, specialist vehicles, fuel
  cards, insurance, lease of commercial vehicles
  and mobiles and trailers
• Need to better understand the profile of
  commercial vehicles (gt3.5t) across Local
  Authorities to ensure we are supporting fleet
  managers with the right deals to meet their
  needs.
• Starting to scope existing vehicle purchase deal
• Can we help you?
• Approaches to market
• Standard documents
• Supplier engagement
• Benchmarking
• Consulting stakeholders
• Support WM to develop regional projects that will
  deliver long term and sustainable vfm and
  environmental benefits

7
Supplier Engagement

• To accelerate delivery of vfm savings through
  strategic supplier engagement
• Development of a supplier assessment scorecard
  will set out those measurements that are
  essential to drive improvements
• Development of an engagement strategy will drive
  supplier relationship best practices
• Development of a performance improvement plan and
  process
• MI will be critical in demonstrating progress

8
Marketing Communications

• Fleet Bulletin
• Quarterly to fleet managers
• Share best practice and give advice on key topics
• Update on programme progress
• Approaches to market and Can you help
• Contributions welcome!
• Supplier Bulletin
• Regional events - workshops or surgeries
• Fleet Forum planned for mid 09

9
The Team

• Procurement and RIEP engagement David Rothrie
  and Douglas Morgan
• Aggregation, Policy Sustainability Emma
  Gallacher-Olsson
• Grey Fleet David Olima
• Supplier Engagement Craig Chew
• Get in touch through the OGC Service Desk
• 0845 000 4999
• ServiceDesk_at_ogc.gsi.gov.uk

10
Procurement Landscape Governance Group
Newly established group to deliver improvements
in how the landscape operates by providing
leadership, addressing issues identified, and
challenging performance
Membership
Education Ian Taylor, Commercial Director, DCSF,
chair and report back to Nigel Smith/SSF. Local
Gov Deb Heenan, Nick Walkley, Andrew Culver,
DCLG, and IDeA (Keith Beaumont) representing
RIEPs Health John Cooper, COO NHS
PASA Police Sue Moffat, NPIA on behalf of John
Collington, Commercial Director, Home
Office Criminal Justice Vincent Godfrey,
Commercial Director, MoJ Audit Comm David
Aldous, Head of Policy Others to be
confirmed Secretariat MarketsCollaborative
Procurement, OGC.
Wider public sector procurement landscape
governance group
Further groups may be required to take forward
specific actions, for example a PBO forum
Operational Groups tbc

• Principles

Stakeholder ownership of change Flexible
approach Commitment to value for money Feasible
implementation plans Viable marketing and
communication plans