FACULTY PROMOTION REVIEW

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FACULTY PROMOTION REVIEW

• Faculty hired in former Kentucky Tech System or
  Prior to 2004 in a Technical College
  grandfathered under 2003-2004 Format

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Introduction

• This presentation is designed to assist you in
  preparing a successful portfolio for promotion.
• You should have copies of the promotion
  guidelines.
• You can access the guidelines on
  http//www.kctcs.edu/academicaffairs/

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• It is highly recommended that each candidate have
  a resource person who has successfully gone
  through the promotion process.
• During your promotion sequences from Instructor
  to Professor it is recommended that you begin
  saving documentation to support your portfolio
  content.

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Instructions Use this format to assemble your
promotion review portfolio.

• Use a three-ring binder with tabs identifying
  each section required.
• Provide clear, legible copies of documents.
• Information should be from the last three
  academic years (July 1 to June 30), which
  includes the current academic year.

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• Information may be supplemented with significant
  activities and achievements from prior years.
• All listings should be in reverse chronological
  order.
• Clarity, organization and consistency in your
  portfolio will assist teams in making a positive
  outcome.
• Verification must be included where indicated.

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• All required components of the portfolio must be
  included or addressed.
• Eligibility for the year of promotion will
  include the current academic year. (You can
  count the year in which you apply.)

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Portfolio Format
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I. COVER SHEET

• Your Name
• Name of the College
• Promotional Rank for which you are being
  considered

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II. LETTER OF APPLICATION

• Prepare a letter addressing why you feel you
  should be considered for promotion.
• Include a statement regarding percentage of time
  spent with direct student contact to validate
  your eligibility.
• Examples of items that may be included
• Number of years in rank
• Institutional effectiveness (contributions made)
• Student evaluations results
• Teaching leadership
• Method(s) used to stay current in field
• Vision of teaching

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LETTERS FROMIMMEDIATE SUPERVISOR/FACULTY

• The president/ceo now has the responsibility for
  ensuring that each promotion file is complete and
  contains the advice of the appropriate division
  chairperson and six or more faculty letters,
  including at least all Associate and Professor
  division members located on the same campus.
• Faculty letters should be addressed and sent to
  the college president/ceo.

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VITA/RESUME

• Include a copy of your vita/resume.
• Personal Information
• Education
• Work Experience
• Teaching Experience
• Awards, Recognitions, Achievements
• Professional Certificates, Registries, Licensures

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VITA/RESUME

• Supporting documentation for the resume must be
  included in your portfolio behind the appropriate
  tab or referenced where it may be found in your
  portfolio.

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A. Personal Information

• This should include your personal information
  such as
• Full name
• Current Rank
• Rank Dates to include
• Initial appointment to faculty
• Appointment to Assistant Professor
• Appointment to Associate Professor

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B. Education

• List colleges, universities attended, locations
  and dates degrees awarded, dates awarded,
  major(s).
• Provide the number of credit hours in teaching or
  related subject areas above your degree.

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• List all professional development during the
  required three years (past 2 and current
  academic years), including continuing education
  (total of 25 hours required for each of those
  years), college courses, workshops, or
  certifications in specific areas.
• Must be verified and include certificates of
  completion for each activity

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• 4. Provide copies of transcripts from
  postsecondary institution(s), college/university
  attended.
• Where applicable, provide high school transcript
  or GED.

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C. Work Experience

• Work experience listed here must be
  field-related.
• Provide place of employment, address, position
  held, dates of employment.

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D. Teaching Experience

• Provide proof of required number of years of
  teaching experience.
• KCTCS teaching experience includes teaching in
  the technical (KY TECH) or community college
  system prior to the establishment of KCTCS.

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E. Awards, Recognitions, Achievements

• List and include documentation for all awards,
  recognitions, publications, or presentations
  (achievements received during the three required
  years).

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F. Professional Certifications,
Registration, Licensures

• Provide organization, dates, identification
  numbers for all held.
• Provide documentation (copies of certificates,
  licenses, or registration).

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PERFORMANCEEFFECTIVENESS

• Philosophy
• Promotion requirements
• (Following frames will address)

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A. Philosophy

• Include a narrative describing your personal
  teaching philosophy.
• Include a description of your teaching style, use
  of different technologies, and methods of
  instruction in various courses taught. (visual,
  audio, tactile, kinesthetic)

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Philosophy continued

• When writing your teaching philosophy you might
  want to include the following
• What is the key to a successful instructor?
• What is a good learning environment?
• Who are psychologists, theorists, or educators
  who have contributed to your philosophy?
• How does your philosophy mesh with the overall
  mission and goals of KCTCS?

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B. Promotion Requirements

• Provide documentation for each of the following
  and verification where indicated

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Instructor to Assistant Professor

• 1. Successful completion of mentorship, KCTCS New
  Teachers Institute or have previous successful
  teaching experience
• Verification required

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• 2. Student Course Evaluations
• Verification required
• If this is an area that is not applicable to you
  please make a statement as to why and have it
  verified by the person who evaluates your
  performance.
• 3. Personal (annual) evaluations
• 4. Course syllabi (for required 3 years)provide
  a table of contents listing class schedules for
  each of the required semesters

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• 5. Classroom observations
• Verification required
• 6. Advising
• Overview of your advising responsibilities
• 7. Community Service and Institutional Service
• Should have letters to support activities

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Institutional Service

• KCTCS Administrative Policies and Procedures
  (2.5) defines institutional service as
• evidence of effective participation in college
  activities appropriate to the growth and
  viability of the institution and education
  programs therein
• Activities may include, but are not limited to
• Committee involvement, workshop facilitation,
  continuing education, development of new program
  proposals, program accreditation, recruitment and
  marketing, grant proposal preparation, and
  mentoring of new faculty.

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Community Service

• KCTCS Administrative Policies and Procedures
  (2.5) states that community service might include
  such activities as
• Serving on community boards, foundations,
  committees, commissions
• Workshop facilitation
• Continuing education or customized industry
  courses
• Forums and community meetings
• Delivering lectures or seminars
• Arranging fine arts, cultural and recreational
  events
• Professional assistance
• Working with K-12 schools

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Assistant Professor to Associate Professor

• 1. Student course evaluations
• Verification required
• 2. Personal (annual) evaluations
• 3. Course syllabi (required 3 years)
• 4. Professional development
• 25 hours per year
• Verification required
• Certificates of completion for each activity

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Professional Development

• KCTCS Administrative Policies and Procedures
  (2.5) states
• The demonstration and evaluation of the
  professional activities and service of a faculty
  member shall be based upon evidence of
• Professional growth
• Development in areas of primary responsibility

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Assistant Professor to Associate Professor
continued

• 5. Advising
• 6. Community Service and Institutional Service
• 7. Awards, publications, or presentations

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Associate Professor to Professor

• 1. Student course evaluations
• Verification required
• 2. Personal (annual) evaluations
• 3. Course syllabi (for required 3 years)

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• 4. Professional development
• 25 hours per year
• Verification required
• Certifications of completion for each activity
• 5. Advising
• 6. Community Service and Institutional Service
• 7. Awards, publications, or presentations
• 8. Professional memberships

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VI. LEADERSHIP

• Provide recognized leadership (system, district,
  state, or national)
• Provide verification through available
  documentation, such as copies of
• administrative evaluations
• letters of appointment to system or college
  committees
• other certificates or acknowledgement of
  community leadership

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Educational Leadership

• KCTCS Administrative Policies and Procedures
  (2.5) states
• The demonstration and evaluation of the
  educational leadership and service of a faculty
  member shall be based upon evidence of
• Effective participation in activities appropriate
  to the formation of education policy and faculty
  organization
• Effective performance of administrative duties
  where applicable
• Recognition of educational leadership

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MINIMUM TIME IN PREVIOUS RANK

• Required Time in Rank
• 3 Years At Rank of Instructor
• 3 Years  - At Rank of Assistant Professor
• 6 Years At Rank of Associate Professor

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MINIMUM TIME IN PREVIOUS RANK (cont)

• Provide documentation of time in previous rank
• P1 forms (if applicable)
• Letter from human resources department
• See Administrative Policy 2.1 Attachment B

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Key Dates

• January 2-February 2, 2009
• Annual performance evaluations for promotion
  candidates
• February 3 March 2, 2009
• College Advisory Committee on Promotion review
• March 16, 2009
• Recommendations due from college president/ceo,
  either affirmative or negative regarding
  promotions in rank for Associate
  Professor/Librarian II and Professor/Librarian I.
• Second Week of April
• KCTCS Senate Advisory Committee on Promotion
  meets.
• May 1, 2009
• Individuals being promoted locally to rank of
  Assistant Professor/Librarian III and term
  contract faculty (all ranks) notified and copy of
  letter sent to Chancellors Office by this date.