CMS Powerpoint Template

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(No Transcript)
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Agenda
Agenda

• Overview of Mentor and Related Annual Setup
• Overview of New Navigation for the Staging Tables
  for 2009-10
• Domestic International Mentor 2009-10 Updates
• Staging Tables
• Load, Search/Match, Post
• Evaluations Process
• Race and Ethnicity

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Overview of Mentor and Related Annual Setup
Agenda

• Domestic Mentor Setup
• International Mentor Setup
• EOP Income Criteria

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Domestic Mentor Setup
Agenda

• Supported Admissions Years
• File Type
• Operator Defaults
• Major Code Map
• Application Loading Defaults
• Prospect Loading Defaults

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Mentor Domestic Setup
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup
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Supported Admissions Years
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup gt Supported
Admissions Years
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File Type
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup gt File Type
Undergraduate CSU_MENTOR_UNDERGRAD_2009_10_F Gr
aduate CSU_MENTOR_GRADUATE_2009_10_F
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Operator Defaults
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup gt Operator
Defaults
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Major Code Map
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup gt Major Code
Map
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Application Loading Defaults
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup gt Application
Loading Defaults
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Application Loading Defaults (Cont.)
Set Up
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Application Loading Defaults (Cont.)
Set Up
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Prospect Loading Defaults
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Setup gt Prospect
Loading Defaults
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International Mentor Setup
Agenda

• Intl File Type Setup
• Intl Operator Defaults
• Intl Apps Loading Defaults

Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor Int'l Applications gt  Setup
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Int'l File Type Setup
Set Up
Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor Int'l Applications gt  Setup gt
Int'l File Type Setup
Undergraduate CSU_MENTOR_INTL_UGRD_2009_10_F Gr
aduate CSU_MENTOR_INTL_GRAD_2009_10_F
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Intl Operator Defaults
Set Up
Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor Int'l Applications gt  Setup gt
Intl Operator Defaults
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Intl Apps Loading Defaults
Set Up
Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor Int'l Applications gt  Setup gt
Intl Apps Loading Defaults
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Intl Apps Loading Defaults (Cont.)
Set Up
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Intl Apps Loading Defaults (Cont.)
Set Up
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EOP Income Criteria
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
EOP gt Setup gt EOP Income Criteria
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Overview of New Navigation for the Staging Tables
for 2009-10
Agenda

• Domestic Custom and Loaded
• International Custom and Loaded

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Domestic Custom and Loaded
Navigation

• To accommodate changes made to the 2009-10 CSU
  Undergraduate and Graduate Admissions
  Applications, new components to differentiate
  previous year applications were created
• The Custom and Loaded components for Application
  Year 2005-06 2006-08 are still available in the
  Use menu. These components can be made
  inaccessible through security

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Domestic Custom and Loaded
Navigation

• Custom and Loaded applications for application
  year 2009-10 are under the following components
• Custom Undergrad Apps
• Loaded Undergrad Apps
• Custom Graduate Apps
• Loaded Graduate Apps

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Domestic Custom and Loaded for 2009-10
Navigation
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Use
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Domestic Custom and Loaded
Navigation

• Custom and Loaded applications for application
  year 2008-09 are under the following components
• Custom Undergrad Apps 2008-09
• Loaded Undergrad Apps 2008-09
• Custom Graduate Apps 2008-09
• Loaded Graduate Apps 2008-09

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Domestic Custom and Loaded for 2008-09
Navigation
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Use
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Domestic Custom and Loaded
Navigation

• Custom and Loaded applications for application
  years 2006-07 and 2007-08 are combined under the
  following components
• Custom Undergrad Apps 2006-08
• Loaded Undergrad Apps 2006-08
• Custom Graduate Apps 2006-08
• Loaded Graduate Apps 2006-08

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Domestic Custom and Loaded for 2006-08
Navigation
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Use
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International Custom and Loaded
Navigation

• To accommodate changes made to the 2009-10 CSU
  International Undergraduate and Graduate
  Admissions Applications, new components to
  differentiate previous year applications were
  created

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International Custom and Loaded
Navigation

• Custom and Loaded applications for application
  year 2009-10 are under the following components
• Int'l Custom Undergrad Apps
• Int'l Loaded Undergrad Apps
• Int'l Custom Graduate Apps
• Int'l Loaded Graduate Apps

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International Custom and Loaded for 2009-10
Navigation
Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor Int'l Applications gt Use
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International Custom and Loaded
Navigation

• Custom and Loaded applications for application
  year 2008-09 are under the following components
• Int'l Custom UGRD Apps 2008-09
• Int'l Loaded UGRD Apps 2008-09
• Int'l Custom GRD Apps 2008-09
• Int'l Loaded GRD Apps 2008-09

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International Custom and Loaded for 2008-09
Navigation
Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor Int'l Applications gt Use
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Domestic Mentor 2009-10 Updates for the
Undergraduate Staging Tables
Agenda

• Additional High School Information
• Transfer Guarantee and Lower Division Transfer
  Program
• Total Biological and Physical Units
• Residency Questions
• Race and Ethnicity
• Non-A-G Questions
• High School Name for Course Detail
• Other Updates

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Updates for Undergraduate App
Updates
Additional High School Information
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Updates for Undergraduate App (Cont.)
Updates
Lower Division Transfer Program
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Updates for Undergraduate App (Cont.)
Updates
Total Biological and Physical Units
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Updates for Undergraduate App (Cont.)
Updates
Residency Questions
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Updates for Undergraduate App (Cont.)
Updates
Race and Ethnicity
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Updates for Undergraduate App (Cont.)
Updates
Non-A-G Questions
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Updates for Undergraduate App (Cont.)
Updates
High School Name for Course Detail
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Updates for Undergraduate App (Cont.)
Updates
Other Updates

• Ethnic Code and Tribe fields were removed
• The Colleges Attended section has now been
  renumbered to twenty four
• The existing registered nurse question was
  reworded to include the word license

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Domestic Mentor 2009-10 Updates for the Graduate
Staging Tables
Agenda

• Other Names
• Race and Ethnicity
• Other Updates

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Updates for Graduate App
Updates
Other Names
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Updates for Graduate App (Cont.)
Updates
Race and Ethnicity
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Updates for Graduate App (Cont.)
Updates
Other Updates

• Ethnic Code and Tribe fields were removed and
  replaced with the new race and ethnicity
  questions
• The existing registered nurse question was
  reworded to include the word license
• The Other Test score fields under question 16
  have been aligned properly for easier reading

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International Mentor 2009-10 Updates for the
Undergraduate and Graduate Staging Tables
Agenda

• Other Names
• Race and Ethnicity
• Other Updates

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Updates for International Undergraduate
Graduate App
Updates
Other Names
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Updates for International Undergraduate
Graduate App (Cont.)
Updates
Race and Ethnicity
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Updates for International Undergraduate
Graduate App (Cont.)
Updates
Other Updates

• Ethnic Code and Tribe fields were removed and
  replaced with the new race and ethnicity questions

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Mentor Processes
Navigation
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Process gt Main
Menu gt CSU SA Baseline gt CSU Admissions gt Mentor
Intl Applications gt Process gt
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Mentor Processes
Agenda

• Load Applications
• csuad016.sqr csuad116.sqr
• Load Prospect
• csuad16P.sqr
• Search/Match
• csuad017.sqr csuad117.sqr
• Post
• csuad018.sqr csuad118.sqr

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Mentor Load Prospect Process
Navigation
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Process gt
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Mentor Load Prospect Process
Mentor Load
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Mentor U.S. Applications gt Process gt Load
Prospect
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Mentor Load Process (csuad016.sqr) Updates
Updates

• Updated the CEEB code logic to compare CEEB codes
  in download file to CEEB codes on the
  CSU_COSAR_04MAP table as numeric values
• Removed CEEB code logic that compares high school
  CEEB code to the Institution of Origin Code (IOC)
   

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Mentor Load Process (csuad016.sqr) Updates (Cont.)
Updates

• Removed the logic to load prospect files and a
  new prospect load process was created
• Updated the Trace File error messages to include
  the last name of the person that the loading
  process failed on

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Mentor Search/Match Process (csuad017.sqr) Updates
Updates

• The Search/Match logic for comparing addresses
  was updated to look at ADDRESS1 instead of
  ADDRESS
• The Trace File was updated to display the
  search/match results for mixed case operator IDs
  (Oprid)

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Mentor Search/Match Process (csuad017.sqr)
Updates (Cont.)
Updates
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Mentor Post Process (csuad018.sqr) Updates
Updates

• The Trace File error messages were updated to
  include the CSU Application Number to help users
  easily identify the application on which the
  process failed

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Mentor Post Process (csuad018.sqr) Updates (Cont.)
Updates

• The Trace File was updated to display the Posting
  results for mixed case operator IDs (Oprid)

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Mentor Post Process (csuad018.sqr) Updates (Cont.)
Updates

• New logic was added to post the additional high
  schools on the staging tables to the Education
  pages
• The Transcript Status on the Education page is
  posted as Not Reqd

Education Page
UGRD Staging Table
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Mentor Post Process (csuad018.sqr) Updates (Cont.)
Updates

• New logic was added to post the Total Biological
  Units and Total Physical Units fields to the
  new Bio and Phys fields on the ERS Fields
  sub-page

ERS Fields
UGRD Staging Table
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Mentor Post Process (csuad018.sqr) Updates (Cont.)
Updates

• New logic was added to post the new race and
  ethnicity values to the Regional page on the
  Maintain Applications component

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Mentor International Load Process (csuad116.sqr)
Updates
Updates

• Updated the middle name logic to prevent process
  from going into a loop while stripping out
  certain special characters
• Updated the CEEB code logic to compare CEEB codes
  in download file to CEEB codes on the
  CSU_COSAR_04MAP table as numeric values
• Updated the Trace File error messages to include
  the last name of the person where the loading
  process failed

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Mentor International Post Process (csuad118.sqr)
Updates
Updates

• The Trace File error messages were updated to
  include the CSU Application Number to help users
  easily identify the application on which the
  process failed

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Mentor International Post Process (csuad118.sqr)
Updates (Cont.)
Updates

• New logic was added to post the new race and
  ethnicity values to the Regional page on the
  Maintain Applications component

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Evaluations
Agenda

• Overview of Changes
• ERS Fields Sub-page Update
• Logic Update
• Setup

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Evaluations Overview of Changes
Evaluations

• Process was modified to take into account the
  separate biological units and physical units
  completed by an applicant
• Note all applications prior to 2009-10 will
  continue to be evaluated based on the total lab
  science units
• The following Evaluation Codes
• FTF (First Time Freshman Resident)
• FTFNR (First Time Freshman Non-Resident)
• LDT (Lower Division Transfers Resident)
• LDTNR (Lower Division Transfers Non-Resident)

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ERS Fields Sub-page Update
Evaluations

• The Bio and Phys fields were added to the
  College Preparatory Semesters section on the
  ERS Fields sub-page
• The CSU Application Years field controls whether
  the Bio, Phys and Lab Sci fields will
  become active/inactive on the ERS subpage

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ERS Fields Sub-page Update(Cont.)
Evaluations

• For the application year 2008-09 and prior, only
  the Lab Sci field is available

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ERS Fields Sub-page Update(Cont.)
Evaluations

• For the application year 2009-10, the Bio and
  Phys fields are available
• The Lab Sci field is grayed out and is calculated
  from the values in the Bio and Phys fields

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Evaluations Logic Update
Evaluations

• Check the biological and/or physical fields for
  units
• If the biological units are two (2) or greater
  and physical units are two (2) or greater, the
  applicant has fulfilled the lab science
  requirement
• If the biological units are less than two (2) or
  physical units are less than two (2), the
  applicant has not fulfilled the lab science
  requirement

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Evaluations Logic Update (Cont.)
Evaluations

• If the biological and physical fields contain no
  units, the process will check the total lab
  science field for units
• If the total lab science units are four (4) or
  greater, the applicant has fulfilled the lab
  science requirement
• If the total lab science units are less than four
  (4), the applicant has not fulfilled the lab
  science requirement

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Evaluations Logic Update (Cont.)
Evaluations

• If biological, physical and total lab science
  fields contain no units
• The applicant has not fulfilled the lab science
  requirement

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Evaluations Setup
Agenda

• Rating Comp Definition Table (One Time)
• Rating Tables (One Time)
• Evaluation Code Assignment
• Assign Values to Eval Fields
• ERS Auto Admit

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Rating Comp Definition Table
Set Up

• One time setup
• Create 2 rating components (BIO PHYS)

Main Menu gt Set Up SACR gt Product Related gt
Recruiting and Admissions gt Application
Evaluation gt Rating Comp Definition Table
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Rating Tables
Set Up

• One time setup
• Update the rating schemes for FTF, FTFNR, LDT and
  LDTNR by adding the BIO PHYS Rating Components

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Rating Tables (Cont.)
Set Up
Main Menu gt Set Up SACR gt Product Related gt
Recruiting and Admissions gt Application
Evaluation gt Rating Tables
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Evaluation Code Assignment
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Evaluation gt Setup gt Evaluation Code Assignment
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Assign Values to Eval Fields
Set Up

• Follow the normal procedure to copy CSU
  Application Evaluation Field Values from a past
  term to Fall 2009
• Add the CSU_BIO_UNITS and CSU_PHYS_UNITS values
  to the Field Names for the Evaluation Code
• FTF
• FTFNR
• LDT
• LDTNR

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Assign Values to Eval Fields (Cont.)
Set Up
Main Menu gt Set Up SACR gt Product Related gt
Recruiting and Admissions gt Application
Evaluation gt Assign Values to Eval Fields
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Assign Values to Eval Fields (Cont.)
Set Up
Main Menu gt Set Up SACR gt Product Related gt
Recruiting and Admissions gt Application
Evaluation gt Assign Values to Eval Fields
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ERS Auto Admit
Set Up
Main Menu gt CSU SA Baseline gt CSU Admissions gt
Evaluation gt Setup gt ERS Auto Admit
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Documentation

• For more detailed information on the Mentor
  2009-10 Maintenance updates, see the
  HCM_BSL_89_AD_Mentor_ 2009_2010_HD123684_08132008
  document enclosed in the Mentor Maintenance
  project

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Race and Ethnicity
Agenda

• Requirements
• CSU Applicant Questions
• CMS Modification
• Set Up
• Mentor Loading Process
• Mentor Staging Table
• Mentor Posting Process
• Ethnicity History
• Application Entry

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Federal Requirement Changes
Requirements

• OMB Ethnicity and Race are separate concepts
  separate questions on each concept should be
  asked
• CSU application reflects intent of new guidelines

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Federal Requirement Changes
Requirements

• OMB Ethnicity Hispanic or Latino and Not
  Hispanic or Latino
• OMB Race Minimum Five racial categories
• White
• Black/African American
• American Indian/Alaska Native
• Asian
• Native Hawaiian/Other Pacific Islander

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Ethnicity Question
CSU Application Questions
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Race Question
CSU Application Questions
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Race Question continued
CSU Application Questions
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CSU Preference Question
CSU Application Questions

• Responses to questions will download as codes

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What did CMS modify
CMS Modification

• Created an Ethnicity Mapping Table
• Added values to Ethnic Group Table
• Updated the Mentor Loading Process
• Created a new page of the Mentor Staging Table
• Updated the Mentor Posting Process
• Created an Ethnicity History Table

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Required Set Up
Set Up

• Ethnicity Mapping Table
• SOSS owned delivered
• Translates codes from the download file into
  PeopleSoft Ethnic Group Codes

Navigation Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor U.S. Applications gt Setup gt
Ethnicity Mapping Table
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Required Set Up
Set Up

• Ethnic Group Table
• SOSS HR owned delivered
• Set up for Ethnic Group Codes used by both SA
  and HR

Navigation Main Menu gt Set Up HRMS gt Product
Related gt Workforce Administration gt Ethnic
Groups OR Main Menu gt CSU SA Baseline gt CSU
Campus Community gt Ethnicity Groups gt Use gt
Ethnicity Groups
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Mentor Loading Process
Mentor Loading Process

• Navigation Main Menu gt CSU SA Baseline gt CSU
  Admissions gt Mentor U.S. Applications gt Process
  gt Load Applications OR
• Main Menu gt CSU SA Baseline gt CSU Admissions gt
  Mentor Intl Applications gt Process gt Intl Load
  Applications
• SQRs (csuad016.sqr csuad116.sqr) updated to use
  Ethnicity Mapping table to translate codes in
  download file to PeopleSoft Ethnic Group Codes
• Translated responses loaded to new staging table
  page

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Mentor Staging Table
Mentor Staging Table

• Codes are loaded as Ethnic Group Codes from the
  Ethnic Group Table

Navigation Main Menu gt CSU SA Baseline gt CSU
Admissions gt Mentor U.S. Applications gt Use gt
Custom Undergrad Apps OR Main Menu gt CSU SA
Baseline gt CSU Admissions gt Mentor U.S.
Applications gt Use gt Custom Graduate Apps
OR Main Menu gt CSU SA Baseline gt CSU Admissions
gt Mentor Intl Applications gt Use gt Intl Custom
Undergrad Apps OR Main Menu gt CSU SA Baseline gt
CSU Admissions gt Mentor Intl Applications gt Use
gt Intl Custom Graduate Apps
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Manual Entry on Staging Table
Mentor Staging Table
Important Notes

• Hispanic/Latino grid appears only for Yes
  responses
• Other Description box will only appear for
  specific Ethnic Group Codes

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Manual Entry on Staging Table
Mentor Staging Table

• The look up menu to chose an Ethnic Group Code
  includes more ethnicity values than are valid on
  the admissions application. Only values from the
  admissions application should be used when
  manually entering race/ethnicity data

• Only valid Hispanic/Latino Ethnic Group Codes
  should be entered in the Hispanic/Latino grid
• Hispanic/Latino Ethnic Group Codes should not be
  entered in the Race/Ethnicity grid

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Mentor Posting Process
Mentor Posting Process

• Navigation Main Menu gt CSU SA Baseline gt CSU
  Admissions gt Mentor U.S. Applications gt Process
  gt Post Applications OR
• Main Menu gt CSU SA Baseline gt CSU Admissions gt
  Mentor Intl Applications gt Process gt Intl Post
  Applications

• SQRs (csuad018.sqr csuad118.sqr) updated to
  post staging table data to the Regional tab

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Interpreting Posted Data
Posted Race/Ethnicity Data

• HISPA with another Hispanic/Latino Ethnic Group
  Code indicates a Yes Is Hispanic/Latino and
  the Hispanic/Latino race with which the applicant
  identifies
• No HISPA row indicates either a No Is Not
  Hispanic/Latino or Decline to State if
  Hispanic does not consider self Hispanic/Latino
• Primary checkbox checked Preference response
• BLACK, HISPA, and Decline Ethnic Group Codes can
  indicate a race response of a preference response
  only one row

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Ethnicity History
Ethnicity History

• Link on Regional tab was created to track changes
  made to ethnicity data
• Updated on Save

• The most recent Last Update date indicates the
  current ethnicity data on the Regional tab.

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PeopleSoft Application Entry
Application Entry

• Data should be consistent with how data is posted
• HISPA row indicates Yes Is Hispanic/Latino
• Primary checkbox Preference response
• Only race/ethnicity values from the admissions
  application should be used

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Documentation

• For more detailed information on the CMS
  race/ethnicity updates, see the Race and
  Ethnicity Updates for Mentor Maintenance
  2009-2010 document enclosed in the Mentor
  Maintenance project

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Questions?
Questions
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(No Transcript)