Continuity of Goverment

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It is not the strongest of the species that
survive, nor the most intelligent, but the one
most responsive to change. - Charles Darwin
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Are You Ready to Run?
Every morning in Africa, a gazelle wakes up. It
knows that it must run Faster than the fastest
lion or it will be killed. Every morning a lion
wakes Up. It knows that it must outrun the
slowest gazelle or it will starve to death.
It doesnt matter whether you are a lion or a
gazelle
when the sun comes up you had better be
running.
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Can Your Business Survive a Disaster?
Your odds will be better off with a Continuity of
Operations Plan (COOP) Than without one.
Expect the Unexpected
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Definition of COOP AKA Continuity of
Operations
COOP is an effort within individual departments
and agencies to ensure the continued performance
of minimum essential functions during a wide
range of potential emergencies...
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How do we accomplish this?
This is accomplished through the development of
plans, comprehensive procedures, and provisions
for alternate facilities, personnel, resources,
interoperable communications, and vital records/
databases.
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The process of planning is more important than
the written document that results.
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Planning for the Inevitable
Plan your dive, dive your plan
Plan your flight, fly your plan
Plan your hike, hike your plan
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What is the Inevitable?
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One Day to the Next
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No Matter What It Is Be Prepared
Todays wave is Pandemic Flu
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Remember
Yesterdays Wave
It is not a drill this time
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This is why we are here today!
So it does not have to be this way.
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COOP Planning Makes Good Business Sense
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COOP / Planning and Operations Considerations

• Document loss - One page or the whole archive
• Electronic Data - One file or the whole computer
  system
• Personnel - One person or the whole workforce
• Facilities - One desk or the whole building

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What Questions Do You Need to Ask?

• What do we do?
• How do we do it?
• What is vital? What isnt?
• Is our data protected?
• Can we operate at another site?
• Can we operate with ½ the staff?
• What about our people?
• How reliant are we on outside vendors?
• Am I insured?

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???? - Continued

• Who takes over if I cant be there?
• Can we secure the facility?
• Do we have alternate plans?
• Facility
• Suppliers
• Transportation
• Bottom line, what do we need to operate?

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Step 1

• Identify what it is that you do that is mission
  critical.
• Prioritize these functions

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Step 2

• Determine what data is needed.
• How are you going to secure that data?

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Step 3

• Determine which personnel are critical to your
  daily operation.
• Delegate authority
• Plan of succession

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• Who is in charge and what authority do they have?
• You must have a single point of contact for
  department heads and top officials.
• You must have the authority to direct department
  heads (CEO type position).

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Pre-delegation Emergency Authority

• Removes doubt about authority
• Identifies who is charge of what
• Defines authority and limitations
• Establishes accountability responsibility
• Authorizes the suspension of some activities

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Succession

• Identify who is in charge of what!
• Include elected, appointed, and career players.
• Provide a means to ensure leadership on a 24/7
  basis
• Plan on being at least 3 deep
• Do it by resolution and give legal authority

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Step 4

• Determine an off site plan
• Facilities
• Equipment
• Access
• Security
• Communications
• Shipping

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Step 5

• Can you test it?
• Dry run
• Table top

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Step 6

• Revise it and update it.
• Review the plan
• As needed
• As circumstances dictate
• When the sky is clear and the sun is out

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Where Do We Go From Here?

• Meet with key employees
• Get input
• Meet with ALL employees
• Involve them

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Begin Now

• Get started now. The only way to eat an elephant
  is one bite at a time

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You Are Not On Your Own!

• There are people and resources available Use
  them
• Emergency Management Director
• Business Associations
• Chamber of Commerce
• Key Employees
• Old plans Y2K
• Government web sites

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Get Connected

• A Benton County Project that might help connect
  with your customers.
• For more information contact
• Nancy Hoffman, Director of Ecomonic Development,
  Benton County 320-968-5071

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Web Resources

• www.hsem.state.mn.us
• www.apfluwatch.com
• www.uschamber.com/default
• www.miamidade.gov/oem/library/COOP_COG20template.
  pdf
• www.davislogic.com
• www.ehs.ufl.edu/RiskMgmt/COOP/COOP_training.ppt

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Any Questions??
Dont be a turkey be prepared!
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Together We Succeed Separately We Fail
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If not now, when If not me, who