The RTB Tender Process

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(No Transcript)
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Given how exhaustive preparing a tender bid is
the tender writer tends to follow a well
organised pattern in preparing a bid to ensure
maximum potential for success.
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Before starting

• Our tender writer in Sydney starts off by
  carefully and thoroughly perusing the invitation
  to tender or request for tender and all
  associated documentation.
• After reading through the documentation the
  tender writer will generally then go through the
  documentation again highlighting any key
  information such as the elements of the
  specification and any instructions regarding the
  requirements for the response.

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• The tender writer will develop a checklist and
  action plan for the development of the tender bid
  based on their detailed examination of the
  request for tender.
• The buyer will specify the method of submission
  for tender bids, page or word counts, design or
  formatting expectations, criteria to be answered,
  any documentation they require with the bid and
  of course the deadline for submission.
• Attention to detail from the outset gives tender
  writer Melbourne the competitive edge on behalf
  of their clients.

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Writing the tender bid

• Tender writer recognise that the criteria
  supplied in the request for tender are there to
  help and ensure they use this guide in their
  submission.
• They are continually referring back to the
  criteria and their action plan to ensure they are
  covering every aspect of the buyers requirements.

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• The tender writer understands that the buyer
  wants to be informed without doubt that you have
  understood their requirements and an essential
  component of the tender bid is informing them how
  you can meet those requirements and potentially
  adding your own unique selling point or added
  value that sets you apart from your competition.
• As part of the bid application the tender writer
  will introduce the team who will manage the
  contract their roles, qualifications experience,
  and skills to provide a comprehensive and
  reassuring response demonstrating your companys
  competence and abilities. The tender writer will
  provide quantifiable and supported examples of
  your experience and client testimonials to
  highlight your suitability for the tender.

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• Tender writer will not use irrelevant technical
  jargon within the tender bid, they will use their
  thorough knowledge of the request for tender
  documentation to mirror the language used rather
  than introducing jargon or industry terms that
  may not be understood by the evaluation team.

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• During the tender writing process, the tender
  writer will be constantly reviewing and improving
  the bid as they write it.
• They will comprehensively and conclusively
  respond to all criteria include in the request
  for tender documentation.
• The tender writer will generally use the
  structure within the RFT to form subheadings
  which allows the evaluation team to see that all
  questions are answered.

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• While responding to the criterion tender writer
  will be looking for openings to highlight your
  capabilities and demonstrate areas where you have
  a point of difference from your competitors.

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Before Submission

• Once the tender bid is written tender writer will
  proofread the final version. They will be
  thoroughly checking spelling, grammar,
  punctuation, formatting, word counts and
  terminology to ensure the bid is perfectly
  presented and that all criteria are answered, and
  all documentation requested has been included.
• The bid will be submitted using the required
  submission method prior to the deadline.

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After it is all submitted and done

• Once the bid is completed and submitted it is a
  time for reflection and evaluation. On reading
  your bid is there something that your company can
  focus on to improve chances in future tender
  bids.
• What can you do differently or better? How do you
  continually improve to increase your capabilities
  and suitability for future work?
• After all, building and growing is the ultimate
  aim and winning tenders is often one of the best
  paths to ongoing success.

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