Formatting Documents Project 6 Objectives

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Formatting DocumentsProject 6 Objectives

• Set Margins
• Insert Section and Page Breaks
• Center Text Vertically
• Insert Page Numbers
• Prevent Text from Separating Between Pages
• Create Headers and Footers
• Navigate with the Document Map

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Key Terms for Formatting
vertical alignment
manual page break
automatic page break
widow
suppress
orphan
header
margins
Document map
section break
footer
Slide 6-2
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Margins
This is just a sample text to show how margins
can affect the look of a document. Notice that
the white space can either add to or take away
from the appeal of the document.
Slide 6-3
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Section Breaks
A section break allows you to create a different
number of columns in different sections of a
document.
This part of the document has only one column.
This part of the document has two columns. Text
flows
from one column to the next.
Slide 6-4
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Page Setup Apply to Options
Option
Example of Use

• Whole Document
• This Point Forward
• This Section
• Selected Text

• Any document
• 2 or more page letter with front page letterhead
  (larger margin)
• Newsletter or other like document
• Large quote

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Widows and Orphans
One line alone
One line alone
A widow is the last line of a paragraph alone at
the top of a page.
An orphan is the first line of a paragraph alone
at the bottom of a page.
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Headers and Footers
Dawn Wood
Page 1
Headers and footers add information that can
be helpful in longer documents.
Slide 6-7
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Headers and Footers
ABC Company
In multiple page documents, readers often
appreciate landmarks that tell them the current
page, the date that you created the document, or
other facts about the document. In extremely long
documents, a reminder of the documents name or
the sections title can be helpful. You can enter
text or graphics in a header or footer to
identify the contents of each printed page in
multiple-page printouts. A header automatically
displays specified text or graphics at the top of
every page. A footer automatically displays
specific text or graphics at the bottom of every
page.
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Ways in Which YouCan Browse a Document

• Use the navigator buttons on the vertical
  scrollbar.
• Use Find or Go To to locate specific text.
• Use the Document Map to jump from heading to
  heading.

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