Workforce Transition for Your Agency

1
Workforce Transition for Your Agencys
Administrative Services
Module 2.0 Introduction and Overview

• March 16-18, 1999

2
Our purpose for the day is to...

• Present the Finance and Administration Cabinets
  Organizational changes in the Administrative
  Services area
• Introduce the new to-be roles and how they
  relate to the as-is environment
• Ensure understanding of the Personnel regulations
  and statutes
• Introduce some proposed class specifications
• Present a workforce transition tool
• Introduce the concept of a security profile

3
Our agenda for the day was shaped by you...

• In January we asked you to define what would be
  useful for training
• 21 agencies responded
• 16 agencies wanted to hear about the Finance and
  Administration Cabinets organizational changes
• 15 agencies wanted to hear about to-be roles and
  receive templates to use for communication and
  planning purposes
• 9 agencies felt a workforce transition tracking
  tool would be useful
• 12 agencies wanted organizational structure
  options

4
Todays agenda

• 845 Finance and Administration Cabinet
  Organizational Changes and Agency Implications
• 945 To-Be Roles and Responsibilities for Agency
  Employees
• 1120 Proposed Class Specifications and Personnel
  Considerations for the Transition
• 1200 Lunch
• 100 MARS Security Profile Introduction
• 115 Workforce Transition Planning and Tracking
  Tool and Guidelines
• 315 Break
• 330 Transition planning and Wrap-up

5
Our approach is to encourage interaction

• Please ask questions at any time
• Questions we cant answer will be recorded and
  answered as soon as possible
• When feasible, we will have hands on use of the
  tools and the software
• Feel free to leave at any time if you feel you
  have the information you need

6

• Overview

7
Participant Composition?

• Delivery of this training was structured for
  like groups
• Tuesday, March 16 Large and medium sized
  agencies
• Wednesday, March 17 Medium sized agencies and
• Thursday, March 18 Small agencies.
• The content of each session will be the same, but
  we will try to focus on the concerns and
  questions characteristic of each days
  participants

8
Information that you will receive today...

• Disk
• WT_Exercise.xls
• Roles folder.ppt
• AsIs_ToBe.ppt
• WT_Plan.doc
• WT_Out.doc
• Guidebook.zip
• Presentation materials and supporting
  documentation for notebooks

Course 2 Disk 1
Course 2 Disk 2
9
Information you will receive soon

• Zipped file of your specific agencys workforce
  transition tool
• Software to unzip the files and instructions for
  how to unzip the file
• Some roles that are still being refined
• Answers to questions that arise today

10
Three Primary Transition Areas for Employees
Positions

• 1. No significant changes in
• current work activities
• 2. Significant changes in most,
• if not all work activities
• 3. Current work activities will
• go away or be consolidated

Employees may or may not be relocated in a
different unit
Employees will require training in
new responsibilities, and may relocate to another
unit
Employees will transition to an existing vacancy
or a new position created as a result of
redesigned system
REDEPLOY
11
The Big Picture
Today - July 1, 1999
July 1 - Nov. 1999
Dec. 1999 - onwards
Receive Business Case Targets Identify
Consolidation Areas Begin additional training
for employees Distribute roles to field and
program areas if not done prior to July 1
Redeploy Employees
As-is Data
Complete New PDs
Continue Training
Meet Targets
12
QUESTIONS???