Government Fleet Consolidation

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Government Fleet Consolidation

• It Can Happen To You !
• John DeLoache, CAFM
• State of South Dakota

2
Consolidate

• To unite into one system Combine
• One entity in Harmony
• To act together in a Common Purpose
• To make strong Strengthen

3
Question ?

• It Can Start With One Simple Question !
• How Many Vehicles Do We Own?
• 1200 ?
• 2500 ?
• 3500 ?
• 5000 ?
• 7500 ?

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Answer !

• When The Answer Is YES To All Figures It Is Time
  For Change !
• 21 Department / Agency Fleets
• Answers Ranged from 1200 to 7500

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Consolidation Here We Come

• Mandated
• Directed to Get- R- Done !
• Timeframe By End of Fiscal Year
• But it is March already !
• Combining 21 Separate Fleets into 1
• Going from 600 units to How Many 1000s !
• No Plan for Implementation in Place
• Oops ! Did We Forget Something?

6
Attitude

• The Attitude That You Begin With Can Spell
  Success Or Failure For Your Consolidation !!
• Positive or Negative Your Choice !
• This will work great for us, just think of the
  money it will save.
• I dont need the headaches and extra work, why
  are they doing this to me?
• This will take some of the workload off the staff
  and we can get our real job done!
• Great, now I will loose my job and my fleet!

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Mandate

• Consolidation Will Not Work Unless You Have Full
  Support From All ! This Takes Time and Discussion
  To Achieve !
• Governor or Mayor
• Legislature or Council
• Cabinet or Board
• Department or Agencies
• Staff (Yours and Theirs)

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Without Support

• You Will Find Yourself Without The
• Authority Needed To Do The Job Properly
• Ability To Create a Proper Fleet Structure
• Communication From Departments
• Trust From Agencies That You Can Provide The
  Equipment They Need
• Budget To Provide What Is Needed.

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Time Discussions

• Too Little Time For Study
• If You Dont Put The Time In At The Beginning You
  Will Pay For It Many Times Over Once You Start
  Consolidation
• 12 24 Months May Be Required
• Do All Departments Agencies Want To Consolidate
• Dont Assume You Know Or Have The Expertise To
  Provide For All Departments
• Dont Speak For Those You Have Not Spoken To

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Combining The Fleets

• Number Of Fleets Involved (2-???)
• of Units
• What Do You Mean You Dont Know?
• Identification
• They Got Tags, Dont They ?
• Titles
• What Do You Mean They Are Yours Now?
• Maintenance History
• Computer Programs? What Are You Talking About?
• Maintenance Schedules
• Oh, Yeah. The Drivers Take Care Of That!
• Policies Procedures
• What Do You Mean I Cant Take It Home ?
• Inspections
• What For It Runs Ok To Me !
• Budgets
• You Took It From Me, Now I Want A New One This Is
  2 Years Old !

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Areas of Concern

• Fleet Managers/Administrators
• I am losing my job! / They Are Taking My Fleet
  Away!
• Staff/Drivers
• I Work Enough Now, I Dont Want More To Do. /
  What Are They Going To Make Me Drive Now.
• Policies Procedures
• They Have Always Let Me Do This!
• Budgets
• We Need Five Vehicles By Next Week. Vehicle
  Specifications
• What Happened To My Power Seats and CD Player?
• Maintenance (Public Private)
• I Have Always Used Jims Auto. Hes My
  Brother-In-Law. I Trust Him!
• Egos Morale
• Power Control Is Lost (Deflated) / No One Wants
  To Help (Dejected)
• What Do You Mean It Will Not Be New? Do You
  Know Who I Am?

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Disadvantages to Overcome

• Emotions (All areas, your staff theirs)
• Relocation of Staff/Number of Staff
• Transition to New Policies Procedures
• New Purchases May Be Cancelled
• Trust
• Power Control
• Change is Not Always Welcome

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Advantages to Consider

• One Fleet Office
• One Source of Fleet Information
• Standard Policy Procedures
• Streamlining of Services
• Standard Maintenance PM Schedules
• Cost Savings in Volume Buys
• Reduction in Vehicle Fleet Size
• Increased Resale

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The Road To Hardship !

• You Are Headed For Problems If You DONT
• Plan Have Discussions/Meetings
• Communicate Question Listen
• Schedule With All Involved
• Prepare Dont Assume You Know
• Have Flexibility Plans Will Change

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The End NO !

• This May Be The Beginning Of A New
• Opportunity For You !