Word Lesson 4 Formatting Text

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Word Lesson 4Formatting Text

• Microsoft Office 2007 Introductory

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Objectives

• Change the font.
• Change the size, color, and style of text.
• Use different underline styles and font effects.
• Highlight text.
• Copy formatting using the Format Painter.

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Objectives (continued)

• Understand styles and apply Quick Styles.
• Change the theme.
• Create new Quick Styles.
• Clear formatting.

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Vocabulary

• Attribute
• Color palette
• Font
• Font effect
• Font size

• Font style
• Format Painter
• Point
• Style
• Theme

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Formatting Text

• Word provides many tools to change the appearance
  of text. You have used
• The Paste Options button to choose how to format
  pasted text and the No Spacing and Normal Quick
  Styles to change paragraph formatting.
• The AutoFormat As You Type feature to apply text
  and paragraph formats.
• You can also format text directly. To change the
  format of text, you must first select it. You
  can also change the format before you start
  typing, and the text you type will be in the new
  format.

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Changing the Font

• Designs of type are called fonts.
• When creating a document, consider what type of
  impression you want the text to make.
• To change the font, locate the Font group on the
  Home tab on the Ribbon. Then scroll to the font
  of your choice.
• You can use Live Preview to preview your font.
• You can apply the font to text that is already
  typed or to text that is not yet typed.

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Changing Font Attributes

• You can change font attributes, or the way the
  font looks.
• Font size The height of the characters in units
  called points. Standard text font sizes are 10,
  11, and 12 points.
• Text color Use the color palette, which is a
  coordinated set of available colors. To access,
  click the arrow next to the Font Color button in
  the Font group on the Home tab.
• Font style Apply a style to change the font
  appearance, such as bold, italic and underline.
• Underline Style and Color You can underline
  with one line, multiple lines, dotted lines,
  dashed lines, and more. You can also change the
  color of the underline.

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Changing Font Effects

• Font effects are similar to font styles and can
  help you enhance or clarify your text.
• Some font effects are available in the Font group
  on the Home tab, and others are available in the
  Font dialog box.
• Font effects include Strikethrough, Double
  strikethrough, Superscript, Subscript, Shadow,
  Emboss, Engrave, Outline, Small caps, All caps,
  and Hidden.

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Highlighting Text

• You can highlight text to draw attention to an
  important part of the document.
• To highlight text, click the arrow next to the
  Text Highlight Color button in the Font group on
  the Home tab.
• If text is selected, that text will become
  highlighted.
• If text is not selected, the pointer changes to a
  Highlighter pointer with a marker on it. Click
  the Highlight Color button again, to turn
  highlighting off.

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Copying Formatting

• You can copy the format of selected text to other
  text using the Format Painter button.
• To use the Format Painter command, select the
  text with the format you want to copy.
• Click the Format Painter button. Your pointer
  changes to the Format Painter tool. Drag the
  tool over the text you want to format.
• To copy the format to more than one block of
  text, double-click the Format Painter button,
  then click again to turn it off.

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Understanding Styles

• A style is a set of formatting options that have
  been named and saved.
• Using styles can save time and add consistency to
  a document.
• For example, you can apply formatting manually,
  with Format Painter, to every heading in a
  research paper.
• Or, if you used a style, you could apply the
  style with the click of your mouse to each
  heading.

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Applying Quick Styles

• Word comes with many built-in Quick Styles.
• To apply a Quick Style, click a button in the
  Styles group on the Home tab. More Quick Styles
  are available in the Quick Styles gallery.
• You can see a Live Preview of Quick Styles. When
  the Quick Styles gallery is open, point to a
  Quick Style to see the effect in a document.

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Changing Themes

• A theme is a coordinated set of fonts, styles,
  and colors.
• The theme determines the default font, the
  heading colors in the Heading Quick styles, and
  other features.
• To view themes, click the Page Layout tab. In the
  Themes group, click the Themes button and choose
  one of the 20 built-in themes.
• The definitions of Quick Styles are tied to
  themes.

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Redefining an Existing Quick Style

• If none of the Quick Styles formats the text the
  way you want, create your own style.
• The easiest way is to start with an existing
  Quick Style and make changes until you are
  satisfied.
• To redefine an existing Quick Style, with the
  formatted text selected, right-click the Quick
  Style you want to redefine to open a shortcut
  menu.
• Once you make your changes, the selected text
  doesnt change, but the Quick Style is redefined
  to match it. The redefined Quick Style is
  available only in the current document.

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Creating a New Quick Style

• You can also create a brand new Quick Style.
• The easiest way to do this is to first format
  text with the font, style, and any other
  characteristics that you want.
• To name your style and add it to the Quick Styles
  gallery, open the Quick Styles gallery, and then
  click Save Selection as a New Quick Style on the
  menu at the bottom of the gallery.

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Clearing Formatting

• You can use the Clear Formatting command to clear
  manual formatting and styles.
• First, select the text to be cleared.
• You can then click the Clear Formatting button in
  the Font group on the Home tab. Or, you can open
  the Quick Styles gallery, and then click Clear
  Formatting on the menu at the bottom of the
  gallery.
• When you remove a style, the Normal Quick Style
  is automatically applied.

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Summary

• Fonts are designs of type that can be used to
  change the appearance of a document.
• Font size is measured in points. The higher the
  point size, the larger the characters.
• Common font styles are bold, italic, and
  underline. These styles can be applied to any
  font.
• You can change the color and style of underlines.
• The look of text can be changed by changing its
  color and adding font effects.

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Summary (continued)

• Highlighting can be used to emphasize important
  text.
• Use the Format Painter to copy the format and
  style of blocks of text.
• Styles are predefined sets of formatting options
  that save time and add consistency to a document.
• A theme is a coordinated set of fonts, styles,
  and colors. When you change the theme, all text
  that has a Quick Style applied to it, including
  the Normal Quick Style, changes to the fonts,
  colors, and styles in the new theme.

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Summary (continued)

• You can create new Quick Styles by redefining
  existing Quick Styles or by creating an entirely
  new Quick Style.
• The Clear Formatting command clears all
  formatting and styles from selected text.