PEIMS and Accountability

1
PEIMS and Accountability
2
Clear System of Data Quality
3
The Process
4
Accountability Systems and Indicators

• AEIS
• State Accountability
• Adequate Yearly Progress (AYP)
• Performance Based Monitoring (PBM)
• Data Validation Monitoring (DVM)
• School Safety Choice Option (SSCO)
• And more

5
PEIMS Accountability Where?

• Subgroup Data
• Special Program Data
• Enrollment
• Attendance
• Completion Rate (grades 9-12)
• Annual and Cohort Dropout Rates
• Student and Class Information
• Staff Information
• Data Quality
• Financial Data
• More

6
State Accountability

• Ratings based on
• TAKS s
• Completion Rate I and II (9-12)
• Annual Dropout Rate (7-8)
• Value Added
• Gold Performance Acknowledgments
• Data disaggregated based on All Students,
  Ethnicity Economically Disadvantaged

7
AYP

• AYP
• Ratings based on
• Met performance standard on State Assessments
• Met participation rate for State Assessments
• Graduation Rate (schools offering grade 12)
• Attendance Rate (for elementary schools)
• Data disaggregated based on All Students,
  Ethnicity, Economically Disadvantaged, Special
  Education Limited English Proficient students.

8
PBM Connection

• PBM - 4 Program Areas
• Bilingual Education 9 Indicators
• Career Technical (CTE) 10 Indicators
• NCLB Title Programs 8 Indicators
• Special Education 18 Indicators

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Accountability Chart
10
DVM Connection

• DATA INTEGRITY INDICATORS
• Leavers
• Are leavers coded in accordance with Appendix D
  of Data Standards?
• Discipline
• Are discipline infractions coded based on PEIMS
  Data Standards and Chapter 37 requirements?
• Student Assessment Inconsistencies
• How does your attendance accounting and PEIMS
  coding match up to the absences and of test
  takers A?
• How does your PEIMS coding of CTE and LEP
  students match up to the test answer documents?

11
DVM Connection

• Leaver

12
DVM Connection

• Discipline DVM

13
DVM Connections

• Student Assessment

14
SSCO Connection
15
SSCO Connection
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The Connections

• Data Elements collected through the PEIMS are
  used throughout Accountability systems to monitor
  and evaluate districts
• Timelines
• Accountability reporting is after the fact.
  PEIMS reporting errors cannot be changed.
• Some indicators are based on prior year(s). May
  be impacted for 2 Accountability cycles before
  errors are identified and corrected.
• Know the PEIMS Due Dates

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The Connections

• Consequences of PID errors
• Longitudinal Studies are difficult to analyze
  with the existence of PID errors.
• Impact on Graduation Rates, Completion Rates
• Underreported/Over reported Leavers
• Duplicate Students

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• Data accuracy is CRITICAL
• Many financial, accountability, and other
  decisions are made based on data, so data must be
  ACCURATE
• Since the various evaluation systems are shifting
  to reliance on data rather than on-site visits,
  the data that feeds into the system must be
  RELIABLE

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PEIMS Data Quality

• Key Factors to Improving Data Quality
• Knowledge and Training
• Know the PEIMS requirements, guidelines,
  resources (PEIMS Website, Data Standards, SAAH,
  FAR guide, etc)
• Know the PBM Indicators (PBM Website, PBMAS
  Manual, Data Validation Manuals, AYP Manual,
  Accountability Manual, etc)
• Planning
• Written Procedures, Timelines, Policies, Job
  Descriptions, Responsibilities
• Data Verification
• School Management System Reports, EDIT Reports

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PEIMS Data Quality

• Key Factors to Improving Data Quality

• Training
• Qualified Personnel
• Who is responsible for training
• Who attends training and how often
• Train the trainer
• Making commitment to training

• Written Procedures
• Information Flows
• Identify Source Documents
• Timelines
• Checklists
• Levels of Verification
• Designated Personnel
• Job Descriptions
• Define final approval process
• Document Retention

21
PEIMS Data Quality

• Responsibilities
• Who owns the data?
• Who enters the data?
• Who verifies the data and at what point?
• Establish periodic reviews of data
• Data entry responsible for entering data only
• Special program directors responsible for content
• Principals responsible for reasonableness and
  accuracy
• PEIMS coordinators responsible for submitting
  data check for reasonableness
• Superintendent final responsibility

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Tools and Resources

• Academic Excellence Indicator System (AEIS)
• http//www.tea.state.tx.us/perfreport/aeis
• State Accountability System
• http//www.tea.state.tx.us/perfreport/account/inde
  x.html
• Adequate Yearly Progress (AYP)
• http//www.tea.state.tx.us/ayp
• Performance Based Monitoring
• http//www.tea.state.tx.us/pbm

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Tools and Resources

• Data Validation Monitoring (DVM)
• http//www.tea.state.tx.us/pmi/datamon
• School Safety Choice Option (SSCO)
• http//ww.tea.state.tx.us/nclb/ssco.html
• PEIMS Resources
• Data Standards
• EDIT Reports and Tables Reference
• Login to EDIT to view Data
• http//www.tea.state.tx.us/peims/editplus/index.ht
  ml