Developing Grant Sub-agreements

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• Developing Grant Sub-agreements
• Campus Forum
• July 23, 2008

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• Team Members

Diane Barrett Sandi Robins Susan Dahmen
Sharon Vetter Jo Beth Dudley George
Watson Steve Hahn Berta Ostrander
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• Problem Statement (mission/scope)

UW-Madison loses prestige, collaborative research
time, and money when our outgoing sponsored
project sub-agreement process is inefficient.
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Current Process for Creating an Outgoing
Sponsored Project Sub-Agreement Time duration not
available 1 day minimum / 2739 days maximum
/ 353 days median / wide variation
---------------------------------------------
------------------------------------------------
--------------------------------------------------
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2.5 days minimum / 1139 days maximum / 15-25 days
most common Time not
available ---------------------------------------
--------------------------------------------------
-----------------------------
------------------------------------- ( n
400 records extracted from the Sub-Award
Tracking System and the corresponding
Requisitions for the fiscal year 2007)
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• Data/Current Findings

Part One of Current Process Cycle Time 1 day
minimum /2739 days maximum/353 days median Part
Two of Current Process Cycle Time 2.5 days
minimum/1139 days maximum/15-25 days most common
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• Proposed Solutions

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• Benefits of Proposed Solutions

• Number of times a requisition is handled reduced
  from 9 to 2
• PI will no longer be required to initiate a
  requisition
• Number of process steps reduced from 12 to 5

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• Questions/Feedback
• Learn more _at_
• http//www.vc.wisc.edu/apr