Title: Payroll / Human Resources User Group
1Payroll / Human Resources User Group
December 1st, 2009 900 AM
2Agenda
9.0 Update
Benefits Update
Payroll Items
How to Enroll Part Time Employees
3Opening Remarks
Paul Carlson
3
4Announcements
Deductions (Steve Lortz)
4
59.0 Update
Amy Archuleta
5
6Wellness Benefits Update
Paula Fankhauser Mike Wanetka
7Flex Debit Card
Benefits Update
- How does it work
- Cost of the Card
- Audit Process
Page 7
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8LB 551
Benefits Update
- Effective January 1, 2010
- Continuation of Coverage
- Eligible dependents up to age 30
- Pretax Payroll Deduction
- Separate premium and deduction
- Individual premium. State will not subsidize.
Page 8
8
9Additional Plan Information
Benefits Update
- New DBAs for the new LB 551 Plan
- Biweekly
- Monthly
- Temporary
- Mental Health Parity Act
- Effective 7/1/10
- Mental health and substance abuse must be treated
as any other illness
Page 9
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10Request For Proposals (RFPs)
Benefits Update
- Long Term Care Plan
- Short Term Disability
- Dental
- Vision
- EAP
Page 10
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11Biometric Screenings
Benefits Update
- Screenings will be held during the Open
Enrollment time period - Home Kit
- Doctors Physical
Page 11
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12Wellness Activity
Benefits Update
- 4,658 completed the Health Assessment
- 2,722 Enrolled in Health Coaching
- 13 different Focus Areas
- 204 Enrolled in Condition Management
- 98 Diabetes
- 43 Back Pain
- 11 Depression
- 23 Coronary Artery Disease
- 3 Heart Failure
- 22 Asthma
- 4 Coronary Obstructive Pulmonary Disease
Page 12
Page 12
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13Walk This Way Activity
Benefits Update
- 2,761 Enrolled
- 1155 participants have achieved Governors Goal
(gt360,000 total steps) - 265 participants have achieved gt1 million
- 8 participants have achieved gt2 million
Page 13
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14Wellness PPO Eligibility Criteria
Benefits Update
- 2010/2011 Plan Year
- Completion of choice of one wellness program by
March 31, 2010 - Walk This Way, EMPOWERED Coaching, Condition Mgt
Coaching - Participation in annual Biometric Screening
(April/May 2010) - 3. Completion of annual Health Assessment
(April/May 2010) - both enrolled ee and spouse must complete
- NOTE failure to meet criteria will result in
defaulting to the - Regular PPO Plan at the appropriate tier, based
on the - effective date
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15Wellness Plan Activity
Benefits Update
- Wellness PPO (n3,778)
- 536 enrolled in zero programs
- 2,099 enrolled in 1 program
- 1,113 enrolled in 2 programs
- 30 enrolled in 3 programs
- Blue Choice, HDHP and Reg PPO
- 906 enrolled in 1 or more wellness program
- Employees will receive a home mailer notice and
each Agency HR contact will receive listing.
Page 15
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16Benefits Update
Biometric Screenings
- Goal Increase awareness of health status - Know
your numbers - Reasoning Ignoring prevention and early
detection can significantly impact quality of
life and medical costs - Eligibility All employees and spouses enrolled
in any State of Nebraska medical plan - Results are confidentially managed by third party
(HealthFitness) Personal health information will
not be released to State of Nebraska
Page 16
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17Uses of Screening Results
Benefits Update
- Gain knowledge and increase awareness of personal
health risks - Immediate Health Advisor consultation
- EMPOWERED Health Coaches will use during coaching
sessions - Aggregate data is used to assess risk prevalence
- Aggregate data used to measure wellness program
impact (year to year comparisons) - Confidential and HIPAA compliant
Page 17
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18Biometric Screening Options
Benefits Update
- Option 1 Onsite Screenings
- Attend on-site screening from Apr 1 May 31
- Approx 40 State locations
- Online scheduler and location listing
- Approximately 20 minutes to complete
- Measurement
- Blood pressure
- Height/weight
- Finger stick blood draw total cholesterol, HDL,
LDL, triglycerides, glucose - Health Advisors will provide and review
individual results (confidential and private)
Page 18
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19On-Site Screening Detail
Benefits Update
- Staffed by third party (HealthFitness)
- Meet both federal and state licensing and
certification regulations - Planning process includes
- Outreach to site contacts at each screening
location - Completion of Screening Worksheet
- Confirmation of date/time/room reservation
- Large conference room, table, chairs, TV and DVD
player - Set up and staffing of screenings
- Screening supplies sent to each location
- Individual results uploaded into Health
Assessment - Connection to HealthFitness secure VPN with
encryption - Health Advisor consultation
- Health Advisors will provide and review
individual results (confidential and private)
Page 19
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20Proposed Screening Locations
Benefits Update
- Lincoln (15)
- Omaha (7)
- Kearney
- North Platte
- Tecumseh
- York
- Papillion
- Bellevue
- Nebraska City
- Beatrice
- Geneva
- Ainsworth
Hastings Grand Island Lexington Broken
Bow McCook Sidney Gering ONeil Norfolk Dakota
City Columbus Fremont Chadron
Page 20
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21Screening Options (cont)
Benefits Update
- Option 2 Home Kit
- Request finger stick kit and mail in specimen
- Uploaded in Health Assessment
- Option 3 Recent Doctor Visit (form)
- Use Doctor visit results from Jan 1 May 1
- Submit form
- Uploaded in Health Assessment
- NOTE Wellness PPO provides 100 coverage for an
annual preventive exam
Page 21
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22Communications
Benefits Update
- IIF/PHRUG
- Each Agency HR Contact
- Open Enrollment
- Wellness e-mails
- All employee e-mails
- Home mailer
- StateHouse Observer
Page 22
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23Payroll Items
Syl Luhring
24Interims
Payroll Items
- New Policy will do ONLY IF cannot be done
through payroll. - Now going Auto Deposit Will settle the
following business day. - Processed on Tuesdays and Fridays only due to ACH
and payroll conflicts Friday settles on Monday. - Retirement and Terminations when applicable
process through payroll. - Cleaner, more accurate and does not require
warrant. - Change W4 if need to for taxes.
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25Payroll Items
Awards are now processed through payroll
instead of by warrant. Allows for better W2
tracking and correct info on pay stubs.
25
26Payroll Items
Pay Schedules
- Both Monthly and Bi-weekly schedules are on the
web. - New change for Christmas week. The M-12
schedule has been changed to reflect cutoff on
the 18th and Certification on the 21st. BW26
will stay set for Cutoff on the 22nd and
Certification on the 23rd.
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27E-Bargaining Unit Update
Payroll Items
- For rest of this year, Holiday pay is the most
important thing to watch. Overtime is being
calculated differently now. - Holiday hours are
not considered hours worked for purposes of
Overtime calculations.
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28Payroll Items
Push to Zero Warrants
- On the payroll side, the process is complete.
- Payroll Stats
- Bi-weekly payroll processed 15,400 each period
- Monthly payroll processed 2,800 each period
- Warrants before the push
- Bi-weekly warrants processed 1,400 1,500
- Monthly warrants processed 900 950
- After Push Less that 10 for all 3 payrolls
combined. Mostly for monthly new hires.
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29Expense Reimbursements
Payroll Items
- New push for Auto Deposit of Expense
reimbursement payments. - Involves all three areas Payroll, HR and
Accounting. - Using the Payroll highway to enter the banking
information into NIS for the AP side. - Goal for completion Year End.
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30Setup Process
Payroll Items
- Complete the Direct Deposit Information Form for
Appointed Members on the web site forward to me. - Must have address book number with search type of
N - Search Type of PP must be processed with a
change request before being set up. - go to the NIS sign on page
- click on the Sign on to NIS
- scroll to the bottom of the screen.
- There click on the link to the Address Book .
- check the radial button labeled Address Book
Change. - Complete the next page with the information
requested. - When completed, click submit.
- The request will be forwarded to the Address Book
division where it will be reviewed and the record
updated. You will receive an automated email
when the change has been made.
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31Deductions vs. Direct Deposits
Payroll Items
- Payroll Deductions are time consuming, cumbersome
and require considerable time on the back end to
balance and maintain. - Planning to return to the old standard of
processing payroll deductions for payees
receiving more than 100 payments from the
employee base - Parking, the Y and certain memberships would be
excluded from the list to be cut. - Insurance companies are primary ones for
consideration. - Some are receiving only 3-5 payments .
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32Deductions vs. Direct Deposits
Payroll Items
- Payments scheduled for Credit Unions or other
financial institutions would be switched from
payroll deduction to Direct Deposit. - (State Credit Union has already begun the
transfer from payroll deduction to deposit) - The process would be less expensive for us and
provide faster service for you when making
payments to these institutions.
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33How to Enroll Part Time Employees
Steve Lortz Cyril Joppa
34How to Enroll Part Time Employees
Enter a part time leave plan. Click OK.
35How to Enroll Part Time Employees
Change Amount or Rate screen is displayed. Enter
the FTE of the part time employee on the accrual
DBA with the lower number. You should never
enter an amount/rate for accrual DBA 8600 or 8601.
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36Questions Answers
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