Roles and responsibilities of Country Coordination Mechanisms (CCMS)

1
Roles and responsibilities of Country
Coordination Mechanisms (CCMS)

• 18 February, Cape Town, South Africa

2
Outline

• CCM in the Global Fund architecture
• CCM responsibilities
• CCM guidelines
• CCM funding
• CCM requirements

3
Country Coordinating Mechanism

• A unique public private partnership at country
  level
• Country driven processes
• CCM Functionality and grant performance
• Key part of The Global Fund architecture

4
New Mechanism or the Beginnings of a New
Institution?

• New Forum/Tool for multi-stakeholder partnerships
  
• CCMs Mirror the GFs own Board of Directors
• Increase accountability through multi-stakeholder
  participation
• CCMs are an opportunity for harmonization/alignmen
  t
• Maximize efficiencies when all stakeholders work
  together
• Forum where civil society can interact more
  equitably with governments

5
CCM Function

• Develop and Submit Proposal
• Phase 2 Requests
• Provide Oversight
• Choose PR (X2 Proposal Phase 2)

6
CCM guidelines

• Minimum 40 non-government representation
• CCM to determine the details of its functioning,
  organizational structure, election procedures,
  frequency of meetings, terms of reference, etc
• Manageable size
• Annual submission updated of membership lists

7
CCM Responsibilities

• Coordinate the submission of a coordinated
  country proposal
• Ensure that its members have a supportive
  environment to perform their tasks (Tanzania,
  Ethiopia)
• Select one or more appropriate organization(s) to
  act as Principal Recipient(s) (PR) for the Global
  Fund grant(s)
• Oversee implementation of approved grants
  (Western Cape)

8
CCM Responsibilities

• Approving any major changes/reprogramming in
  implementation as necessary
• Oversee the performance of grants and PR
• Submit phase two requests for continued funding
  (Senegal)

9
CCM Funding

• CCMs can request funding from The Global Fund
• CCM secretariat staff (not CCM members salaries)
• Office administrative costs
• Costs of meetings,
• Travel costs for non governmental representatives
• Communication information sharing
• Facilitation costs associated with constituency
  building to improve the quality of stakeholder
  participation
• Few requests for CCM funding due to the strict
  regulations

10
CCM Requirements

• There are 6 minimum requirements that CCMs must
  meet

• Requirements apply to CCM proposals and Phase Two
  requests as part of the legibility criteria for
  proposals
• Part of CCM general guidelines

11
CCM Requirement 1

• Membership of people living with and/or affected
  by the diseases.
• ? Examples of documents
• Membership list
• Minutes of constituency selection meetings
• Minutes of CCM meeting noting representation
• One representative for all three diseases.

12
CCM Requirement 2

• There must be a documented transparent selection
• process for CCM membership of Non-governmental
• representatives.
• CCM members representing the non-government
  sectors must be selected by their own sector(s)
  (e.g. academic, private business, CBOs) based on
  a documented, transparent process, developed
  within each sector.
• ? Provide written material from the
  organizations themselves e.g
• Allocation of constituency seats
• Web posting of members and description of
  selection process
• Letter from Organization explaining process with
  signatures
• CCM Constitution, By-laws, TOR
• Advertisement in newspaper, local NGO newsletter

13
CCM Requirement 3

• Transparent and documented process to solicit
  and review proposal submissions
• to capture a broad range of submissions for
  possible integration into the proposal.
• ? Pre-proposal documented processes are
  critical
• ? Examples
• Minutes of CCM Meetings minutes of Technical
  review
• panels/subcommittees
• Newspaper or emails announcing call for
  proposals
• Archives, tracking sheets decision awards

14
CCM Requirement 4

• Documented and transparent processes to
• 1) nominate the PR and
• 2) oversee program implementation
• This requirement lays the foundation for
  developing an interactive, workable, and
  transparent relationship between the grants
  administrator/implementer (the Principal
  Recipient and its custodian (the CCM)
• Criteria-based
• Examples CCM accepted rules of procedure,
  signed minutes
• 2. Oversight. Think Terms of Reference/CCM
  MOUs/etc.
• Work plans describing oversight process and
  schedule, communication strategy etc, reports on
  oversight missions

15
CCM Requirement 5

• Ensure the input of a broad range of
  stakeholders into proposal development and
  grant-oversight.
• This is intended to ensure that program ideas
  and experience are actively sought from possibly
  everyone members and non members
• Examples CCM accepted rules of procedure for the
  CCM and the signed minutes from CCM meetings at
  which these were accepted.
• Email and/or newspaper announcements.

16
CCM Requirement 6

• Written conflict of interest plan when the Chair
  and/or Vice chair of CCM are from same entity as
  PR).
• Policy must ? be real, transparent and CCM
  approved
• Documents
• Policy, plan, rules of procedure for the CCM and
  the signed minutes from CCM meetings at which
  these were accepted/approved.

17
Challenges

• Membership versus active participation in CCMs
  particularly in proposal development and
  oversight
• History of the relationship between governments
  and certain civil society groups
• Disparities between civil society and other
  sectors working in development thus questioning
  whether there can be equal participation or equal
  accountability
• Size and variety of civil society as a
  constituency making it difficult to speak as one
  coordinated voice

18
What Works

• Stakeholder balance and involvement on CCMs
  influences proposals developed
• History of in-country collaboration
• Clear articulation of comparative advantage of
  rolesmutual recognition between government and
  civil society
• Involvement in proposal planning and development
  versus only at grant implementation
• Greater transparency/information sharing fewer
  bottlenecks
• Capacity building including support for civil
  society from development and technical partners