MAILMERGE

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MAIL-MERGE

• Edgecliff High School ICT

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What is it?

• mail-merge enables personalised letters to be
  produced from
• A standard wordprocessed letter (called a FORM
  LETTER)
• and
• A database file
• mail-merge also enables mailing labels to be
  produced

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Why is it useful?

• It reduces the amount of work needed as each
  letter will be largely the same
• Individual details are changed automatically
  without the need for re-typing
• You can select who to send the letter to by using
  a QUERY in the data base

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The merging process
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Format of a business letter
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The Form Letter
Field names from database
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Creating the Form Letter

• In WORD select TOOLS, MAIL MERGE
• In the Mail Merge Helper select MAIN DOCUMENT,
  CREATE, FORM LETTERS then select ACTIVE WINDOW

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Creating the Form Letter

• Before typing your letter you need to select GET
  DATA, OPEN DATA SOURCE.
• The data source can be a special WORD file, an
  EXCEL file or an ACCESS database or QUERY

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Merging and Printing

• Type in your letter, but instead of typing the
  name of the the company or person you are writing
  to, click on INSERT MERGE FIELD
• When you have finished your FORM LETTER, save it
  then click on the ABC button to view the merged
  data.
• If you are happy that the data is merging as
  expected, click on the MERGE TO PRINTER button to
  print your mail merge letters