Temporary Alpha Positions

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Temporary Alpha Positions
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Temporary Alpha Positions

• Objectives
• Why were Temporary Alpha Positions established?
• How were the positions structured?
• Who can be paid from these temporary positions?
• How do you know which position number to use?
• How was the default FOAPAL assigned for each
  position?
• How do you change the FOAPAL on the position?
• What funding sources can be used to pay these
  employees?

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State Funds

• All State Fund Dollars that are charged to the
  4 main salary lines must have Budgeted Positions
  in Position Control.
• 101010 EPA Non-Teaching
• 101030 EPA Faculty
• 101110 SPA Employees
• 101140 Leo Employees (Police)

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State Funds

• To assist in the payment of temporary employees
  from State Funds, special positions numbers were
  established. These numbers are 6 digit position
  numbers and begin with a 49, 59, or 69. These
  position numbers are still active and you can pay
  Temporary Faculty, Graduates and Temporary
  Non-faculty charge to State Funds from these
  positions.

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Position Control

• The rules and procedures that have previously
  been established for Position Control will be the
  same once the new system is live.
• The actions by your office that are required
  today will be required when the new system is
  live - the approvals, the flexibilities
  (permanent or temporary), and the Position Action
  Forms (PAF).
• Those things will not change.

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Position Control

• The changes in Position Control have been system
  dictated
• The change we want to share with you today is the
  way the new system handles uncontrolled
  positions.
• The current system HRS, allows temporary
  employees to be paid by what is know as an
  uncontrolled position.
• The uncontrolled position is a six-digit number
  starting with a 99 (99XXXX).
• This was a very effective way to pay these
  temporary employees.
• However in the new system, we have to have a
  position to pay any employee either permanent or
  temporary.
• So we had to determine how to do this and the
  Temporary Alpha Position was born.

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Temporary Alpha Positions

• Why were Temporary Alpha Positions established?
• The Current HRS System
• Allows the use of Uncontrolled Positions
• Uncontrolled positions begin with a 99 position
  prefix and four additional numbers
• Example 99XXXX

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Temporary Alpha Positions

• The new Banner HR System
• Requires any payment made on the system to have a
  position number
• This can be either Permanent or Temporary

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Temporary Alpha Positions

• How were the positions established?
• Organization Codes were the key
• One Temporary Alpha position number was
  established per organization number
• The position number series begins with 99999 and
  proceeds downward
• The number (XXXXX) component of the position will
  be the same for each organization.
• So if your dept has 10 different funds with the
  same organization code then your temporary
  position number will be the same.

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Temporary Alpha Positions

• Who can be paid from these positions?
• After researching the payments made in HRS as
  uncontrolled positions, it was determined that
  several different position types were needed. Six
  Categories were established
• D Departmental Salaries for undergraduate
  students and hourly graduate students account
  140210
• T SPA Temporary - account 140010
• G Graduate Student (Flat pay) account 101030 or
  101010
• E Temporary Faculty Lecturer - account 101030
• N Temporary Non-Teaching Lecturer - account
  101010
• W Workstudy - account 140220

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Temporary Alpha Positions

• How do you know which position number to use?
• To determine your Temporary Alpha Position number
  you simply determine the type of payment you are
  going to make, select the corresponding Alpha
  Letter, and add your 5 digit position number.
• If you need to pay a student, you would look
  through the alpha listing and find position type
  D which is the alpha established to pay
  departmental students.
• To that add your magical 5 digit position number
  that was established for your organization code
  and you will have your Temporary Alpha Positions.

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Temporary Alpha Positions

• How was the default FOAPAL chosen for each
  position number?
• Banner HR requires that a FOAPAL be assigned to
  each position
• To assure that the payments have a FOAPAL to be
  charged to, the FOAPAL has to be a permanent
  funding source
• A permanent state funding source was chosen for
  each position beginning with Purpose 101 -
  Instruction
• The only exception is for Student Activity
  FOAPALS which are considered permanent
• Overhead Funds, Trust Funds and Contract and
  Grant Funds are not considered to be permanent
  funding.

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Temporary Alpha Positions

• Lets look at an example on our system

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Temporary Alpha Positions

• Lets also review a example

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Temporary Alpha Positions

• Each position has a home organization which is
  the same as the organization on the spreadsheet.
  This should be the same organization that is on
  the FOAPAL. The home organization code determines
  security for this position.
• The position also has a FOAPAL listed on the
  Labor Distribution Tab.
• Wonder if that is not the correct FOAPAL, what do
  you do?

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Temporary Alpha Positions

• How do you change the FOAPAL on the position?
• Well, you dont , you will change the FOAPAL that
  is listed on the Job Record, EPAF, or manual
  payroll form.
• This change will over-ride the FOAPAL that is
  listed on the position.
• The position is simply a means by which the
  employee can be paid.

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Temporary Alpha Positions

• The last thing we need to discuss is what funding
  sources can be used to pay these employees
• State funds, trust funds, contracts
  and Grants
• D Departmental Salaries for undergraduate
  students and hourly graduate students account
  140210
• T SPA Temporary - account 140010
• Trust Funds and Contracts and
  Grants
• E Temporary Faculty Lecturer - account 101030
• N Temporary Non-Teaching Lecturer - account
  101010
• G Temporary Graduate Assistants Flat Pay
  Accounts 101030 or 101010

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Temporary Alpha Positions

• Questions ??????