SREM

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SREM
For better education management
Workshop Dak Lak 12 -13 November 2007
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SREM
SREM
Working Title Only Please suggest a new name
SREMIS
SMIS
FMIS
IMIS
SREM
SREM
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SREM
SREM
EMIS
What is
?
Not Operational System

• Education Management Information System

• Created by SMOET Project (2002 2004)

Manual data collection work

• Data collection Tool using mostly Questionnaires

No financial data

• Aggregated (summary) data only

• Beneficiaries and users BOETs and DOETs

Not MOET and schools

• Purpose Production of Reports and Statistics
  for beneficiaries

SREM
SREM
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SREM
SREM
Some operational functions
What is
PMIS ?

• Personnel Management Information System

• Created by MOET (2001 2004)

• Data collection Tool (detailed data)

• Calculation of salaries, Transfer of staff etc.

• Beneficiaries and users BOETs, DOETs and MOET

Personnel Department only
SREM
SREM
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SREMs Task From EMIS/PMIS to SREMIS
SREM
SREM
Add
Upgrade

• Data Exchange
• Standardization

• Data Exchange
• Standardization

Upgrade
PMIS
SREMIS
Working title
SREM
SREM
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What will be the Education Management System to
be developed by SREM?
SREM
SREM
SREMIS
Working title
SREM
Support to the Renovation of Education Management
MIS
Management Information System
SREMIS

• Management Information System

• for Education Management

• to be developed by SREM

SREMIS will not only provide data and information
but also tools for day-to-day management
When suggesting a new name, try to omit the i

• in support of Renovation

SREM
SREM
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Data Collection Systems
SREM
SREM
Data collection is in addition to daily work.
Data collection is an onerous, additional task.
There is no or little benefit for school
management. There is no feedback coming from the
upper levels for which data is collected.
There is very little guarantee that data is
correct and matches reality.
The user of aggregated data can not drill down
for deeper analysis of data. This also makes
error detection difficult.
SREM
SREM
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SREM
SREM
Management Tool
Produces draft budgets, draft teaching plans and
inspection plans
SREMIS
Produces checklists for evaluations, assessments
and inspections
Produces all statutory reports and financial
statements
Data comes from actual operations and will match
reality
Prints certificates and official documents

• Certificates of academic achievements (student
  book, graduation certificates, year-end
  certificates etc.)
• Letters of invitation to parents meetings
• Students ID and library cards
• Letters of appointment of teachers or of
  transfer of students

SREM
SREM
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SREM
SREM
Lessons Learnt SREMs Diagnostic Report
Project 112
PEDC

• Systems development must be in close
  cooperation with future users. It should not be
  promoted by IT persons only

• System must be easy to use, easy to install and
  easy to maintain

• Use of system must be backed by support after
  its deployment and by a sound legal framework

• The concept of an IT system must be clear,
  realistic and not too ambitious

SREM
SREM
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SREM
SREM
EMIS Data Flow and Data Collection
EMIS to be implemented in 64 provinces!!!
Upgrade of EMIS by SREM will add this Level
Except the schools that will use SREMIS
Reports are reliable only if all schools provide
data
All schools must use EMIS
Aggregated Data
EMIS at School Level
SREM
SREM
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Concept a fully integrated SREMIS
SREM
SREM

• Management of
• Students
• Finances
• Teaching
• Staff
• Infrastructure
• etc

Will remain reporting tool for BOETs, DOETs and
MOET
SREMIS
Data sharing
On all levels of education management
Will be used by BOETs and DOETs that do not use
SREMIS
PMIS
SREM
SREM
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SREM
SREM
Vision for 2012 - 2015
M.SREMIS
S.SREMIS
SREMIS
B.SREMIS
D.SREMIS
SREM
SREM
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SREM
SREM
EMIS and SREMIS Working together
SREMIS reports are NOT complete until all schools
use SREMIS
EMIS reports are complete
EMIS reports are complete
SREMIS reports are NOT complete until all schools
use SREMIS
NEW! Management Information for school management
EMIS does not analyze school data for school
managers
SREM
SREM
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SREM
SREM
SREMIS for different Levels
DOETs have their own assets, staff, finances,
education plans etc.
Detailed Data (non-aggregated)??
BOETs have their own assets, staff, finances,
education plans etc.
Detailed Data (non-aggregated)
Detailed Data (non-aggregated)
If detailed Data, should there be exceptions for
reasons of confidentiality?
SREM
SREM
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SREM
SREM
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SREMIS
Main Functions of SREMIS
List is in order of importance

• Student Management

• Teaching Management

• Staff Management

Most important

• Planning and Implementation of Plans

• Monitoring Evaluation

• Financial Management

• Management of Libraries and Equipment

• Office Management and Administration

SREM
SREM
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SREM
SREM
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SREMIS
Teaching Management
Infrastructure and asset management
Staff management
Student management

• Monitoring
• Evaluating
• Reporting

SREM
SREM
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Special Software will be used to track and
monitor progress
SREM
SREMIS
SREM
Production of SREMIS
IoIT Institute of Information Technology
(7) Feedback and Progress Monitoring
DTT Software Company

• Upload
• Module

Module by Module
(2) First Test
(3) Technical Test
(6) Feedback
(4) Feedback
(5) Functional Test
Global Integrated Management System Company-
GIMASYS
SREM
SREM
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SREMIS
SREM
SREM
Implementation of
Technical Design
Production
Technical Tests
Functional Tests
Test sites are required
Memorandum of Understanding (MoU) between test
sites and SREM will outline respective
obligations for testing
Rollout to approximately 20 Pilot Provinces
MoU will outline implementation plan and
respective obligations
Implementation of SREMIS in pilot provinces will
be designed like a project
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SREM
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SREM
SREM
MoU between SREM and DOETs

• How many BOETs?
• How many schools in districts?
• How many test sites?

• Scope of Piloting

• Common Understanding of Objectives

• Overall Objectives are
• Renovation of Education Management
• Decentralization
• Public Administration Reform
• Improvement of Management Capacity
• Intention to fully roll-out SREMIS

• Clear contact points
• Clear decision structures
• Openness
• Documentation

• Communication between DOETs and SREM

• Implementation Schedule and Duration of Project

• Start and end dates
• Completion dates for milestones
• Update of implementation schedule

SREM
SREM
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SREM
SREM
MoU Respective Contributions

• Contributions by SREM

• Hardware
• Software (module by module)
• Technical support
• Training
• Assistance for roll-out of SREMIS in entire
  province

• Contributions by DOETs

• Mobilize resources (ICT infrastructure and
  staff)
• Establishment of working group
• Appointment of SREMIS officers
• Necessary legal documents and organizational
  changes
• Include SREMIS in education development plans
• Advocacy for SREMIS on WEB sites and otherwise

SREM
SREM
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SREMIS
SREM
SREM
Implementation of
at MOET
Use and Manage their data
Use and Manage their data
Who maintains hardware and Network?
Who maintains SREMIS software?
Use and Manage their data
SREMIS Server and MOET network
Use and Manage their data
SREM
SREM
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SREMIS
For better education management
Thank you!!