Salinity Management Pipeline, Phase 1E

1
Salinity Management Pipeline, Phase 1E

• Mandatory Pre-Bid Meeting and Site Visit
• May 21, 2009

This presentation is not a part of the Contract
Documents.
2
Introductions

• Calleguas MWD Project Owner and Construction
  Manager
• Kristine McCaffrey, P.E. (Project Manager)
• Construction Inspector TBD
• Perliter Ingalsbe Design Engineer
• Rean David Kunitake, P.E. (Project Manager)

3
Schedule of Activities for Pre-Bid Meeting and
Site Visit

• Pre-Bid Meeting (9 am 1000 am)
• Mandatory Site Visit directly following Pre-Bid
  Meeting (1030 am)
• 1st Meeting Point Edison Dr. and Hueneme Rd.
  Intersection (NE Corner)
• 2nd Meeting Point Perkins Rd. and Hueneme Rd.
  (SE Corner)
• 3rd Meeting Point Port Hueneme Beach Park
  Parking Lot on Surfside Dr.
• Attendance will be taken at each stop.

4
Bid and Award Schedule
5
Project Overview

• 9,921 LF of 48 WSP from Edison Dr. and Hueneme
  Rd. along Hueneme Rd. and Surfside Dr. to Port
  Hueneme Beach Park Parking Lot A.
• 894 LFof 12 WSP along Perkins Rd.
• Five casings installed via trenchless methods
  (pipe ramming and/or auger boring).
• Connections to existing 48 PVC and 30 WSP.

6
Project Overview

• Cast-in-place flow control and meter vaults,
  including electrical, communications, and
  instrumentation equipment.

7
Project Overview

• Manholes, valves, blow-offs, automatic vacuum and
  air release valve assemblies, and sampling
  station.
• Traffic control.
• Surface restoration, including paving, overlay,
  hydroseeding, landscape, hardscape, and striping.

8
Schedule for Completion and Liquidated Damages
(SC 1-02)
9
Allowable Working Times

• Seasonal Work Limitations
• No work shall occur and no equipment, materials,
  or facilities shall be allowed within Surfside
  Drive between April 16 and September 15 of any
  year. (SC 1-03)
• No Work Days
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day
• New Years Day
• Except traffic control maintenance and flaggers.
  (SC 1-04)
• Additionally, no work in Port Hueneme on their
  city holidays. (Appendix C)

10
Allowable Working Times

• Allowable Work Hours and Days
• See Traffic Control Plans.

11
Work Area Limitations

• Encroachment Permits
• Permanent and Temporary Easements
• Temporary Right-of-Entry

12
Encroachment Permits(Appendix C)

• The Owner has obtained encroachment permits from
  the County of Ventura and City of Port Hueneme
  and conditions for an encroachment permit from
  the City of Oxnard. (County of Ventura permit to
  be provided via addendum.)
• The Contractor shall obtain a duplicate
  encroachment permit from Port Hueneme and obtain
  an encroachment permit from Oxnard.
• All construction shall conform to the provisions
  of the public agencies encroachment permits and
  any of their special conditions.

13
Permanent and Temporary Easements (Appendix H)

• Permanent and temporary easements have been
  obtained for a portion of the pipeline alignment
  paralleling Hueneme Rd. roughly between Conner
  Dr. and Perkins Rd.
• Easements also encompass meter and control valve
  vaults.

14
Temporary Right-of-Entry(Appendix H)

• The Owner has entered into a right-of-entry
  agreement with The Bungalows at Beach House HOA
  for placement of traffic control signs only on
  private roads.
• Signs must be posted so as not to damage pavement
  or landscaping.

15
Traffic Control Issues (SC 1-21, Section 13520,
Appendix C)

• If the Contractor requests any changes to the
  TCPs, the Contractor will be required to prepare
  revised TCPs submit them to the Engineer and
  Calleguas for review and approval prior to
  submittal to the agencies and pay the
  Engineers, Owners, and agencies fees for
  reviewing the TCPs.
• Temporary traffic control during tasks not
  directly related to main pipeline installation is
  the responsibility of the Contractor. Any
  required new TCPs shall be submitted to the
  Engineer and Calleguas for review and approval
  prior to submittal to the agencies having
  jurisdiction.
• The Contractor shall allow for 4 weeks for review
  of each TCP submittal by the agencies.

16
Traffic Control Issues (SC 1-21, Section 13520,
Appendix C)

• Traffic control performed within the County of
  Ventura jurisdiction shall be done by an
  independent 3rd party whose sole responsibility
  is for traffic control.
• The Contractor may not, without written
  permission from the Owner, install any temporary
  traffic controls for pipeline construction in the
  public ROW prior to having all pipe and fittings
  necessary to complete the work to be constructed
  under that traffic control set up on site or at a
  local storage yard.
• Contractor must take photos of traffic control
  setups daily and submit those photos weekly.

17
Traffic Control Issues (SC 1-21, Section 13520,
Appendix C)

• The Contractor shall designate a Traffic Control
  Manager (TCM), who must be present at the Site
  during times when the Contractor requires traffic
  control and is performing construction work.
• The Contractor shall maintain 24-hour telephone
  numbers at which the TCM can be contacted and be
  available upon request outside normal working
  hours.
• The TCM shall have the appropriate personnel,
  equipment and material available at all times in
  order to expeditiously correct any deficiency in
  the traffic control system.

18
Pipe Requirements

• Pipe Pre-Submittal Meeting
• Spare Pipe
• Pipe Testing

19
Pipe Pre-Submittal Meeting (SC 1-13)

• The Contractor shall attend a pre-submittal
  meeting attended by the following
• Contractors Project Manager
• Contractors Project Engineer or person
  responsible for technical assembly of Submittals
• Representative(s) for the WSP and fittings
  fabricator(s)
• Shop superintendent(s) or direct subordinate
  responsible for the manufacturing of 24 WSP and
  fittings
• If these representatives are not present, the
  meeting will be cancelled and rescheduled at no
  additional cost to the Owner. The Contractor
  shall verify and communicate verification to the
  Owner at least 7 Calendar Days prior to the
  meeting that each of the WSP related attendees
  have received a copy of the portions of the
  Specifications related to their work.

20
Spare Pipe (Section 02620 and Bid Item 39)

• Additional pipe and fittings shall be provided as
  follows
• Two 48 20 lay length pipe PE x Bell
• Two 48 30 lay length pipe PE x PE
• Two 48 buttstraps
• All pipe and fittings shall be designed and
  fabricated as Class 75 pipe with an assumed 20-
  foot earth overburden.
• Minimum cylinder thickness shall be as specified
  and as additionally required.
• Pipes and fittings shall be compatible with other
  48 pipe installed in the Work.

21
Pipe Testing(Section 02660)

• Test in accordance with AWWA C200 - Steel Water
  Pipe 6 In. and Larger.
• Required test pressure provided on key plan and
  profile sheets. (Test GradientElevation 200
  feet)
• Tie-in connection joint of the 48 WSP to the
  existing 48 PVC pipe shall be tested separately
  and to a maximum of 100 psi.

22
Factory Inspection(SC 1-35)

• All materials shall be subject to inspection at
  the place of manufacture. Manufacturing
  activities requiring inspection may include
• Review of the proposed manufacturing plant to
  verify its suitability for fabrication of the
  required materials and appurtenances.
• Fabrication, including fittings and specials.
• Application of plant-applied pipe linings and
  coatings.
• Shop testing of all manufacturing processes and
  manufactured materials.
• Processes used to transport materials to and from
  each manufacturing phase to preparing materials
  for transport to the Site.

23
Factory Inspection(SC 1-35)

• At his discretion, the Owner shall arrange for
  and pay a Materials Inspector to perform
  inspections on behalf of the Owner for the
  following items.
• Steel pipe and fittings 12 and larger (including
  linings and coatings)
• Butterfly Valves 12 and larger
• Control panel

24
Factory Inspection(SC 1-35)

• The Contractor shall provide the Owner with 10
  Working Days advanced written notice of the date
  when fabrication will begin.
• If fabrication begins later than that date, the
  Contractor shall pay to Calleguas all costs for
  an inspector to wait on standby for the
  fabrication or testing to begin, including hourly
  wage, per diem, and expenses.
• Failure on the part of the Contractor to provide
  the notice required shall be just cause for the
  Owner to reject the materials fabricated without
  such notice.

25
Factory Inspection(SC 1-35)

• The Contractor shall provide for the manufacturer
  to furnish safe access and to cooperate with the
  Materials Inspector in the performance of his
  duties.
• The Materials Inspector shall have free entry at
  all times to the manufacturers facilities while
  tests and inspections are being conducted.
• Adequate facilities shall be furnished to allow
  the Materials Inspector to perform his
  inspections, including taking photographs.
• Retain on file and make available upon request,
  copies of all specified reports, test results,
  and quality control documentation.

26
Factory Inspection(SC 1-35)

• All pipe of each material shall be fabricated at
  one location in US.
• Linings and coatings may be applied at separate
  facilities, but these must also be within the US.
  
• All valves subject to shop inspection and testing
  shall be manufactured in the US.

27
Potholing Requirements(GC 5.25 and SC 1-40)

• The Contractor shall pothole
• All utilities where crossings, interferences, or
  connections to the new pipelines or other
  facilities are marked by the utility companies or
  indicated by surface signs or other surface
  markers or indications.
• All utilities parallel to and within 15 ft of the
  pipeline. Parallel utilities shall be potholed at
  sufficient intervals to verify the location of
  the utility relative to the pipeline or structure
  being constructed.
• All utilities adjacent to and within 5 ft of all
  buried structures. The number of potholes shall
  be sufficientto determine plan location and
  direction and depth of all said utilities.

28
Potholing Requirements(GC 5.25 and SC 1-40)

• If a utility that is required to be potholed as
  described above is not found at the expected
  depth, the Contractor must continue to pothole
  deeper until either the utility is located or
  the pothole reaches 1 ft below the elevation of
  thebottom of the planned pipeline or structure
  without encountering the utility.
• Additional potholing requirements in Sections
  02315 and 02320 for trenchless crossings.

29
Tunneling Requirements(Sections 02315 and 02320)

• Five trenchless crossings are required on this
  project.
• Contractor may select auger boring (Section
  02315) or pipe ramming (Section 02320) for each
  trenchless crossing.
• Both methods require a pilot tube to be used for
  increased accuracy.

30
Construction for Port Hueneme and Oxnard (SC 1-07)

• Port Hueneme Sewer Relocation
• Contractor shall install the relocated sewer with
  the existing sewer line in service.
• Tie-ins between the relocated sewer and the
  existing sewer shall only be performed Mon-Fri
  between 7am and 4pm.
• 7 Working Day notice to Owner required.
• Oxnard Water Line Relocation
• 5 Calendar Day shutdown allowed for relocation of
  existing water line.
• 5 Working Day notice to Owner required.

31
Southern California Edison/Verizon Coordination

• SCE Coordination Electrical service connection
  design from SCE is included in Appendix F. The
  Contractor shall notify the Owner, in writing, 40
  Calendar Days in advance of requiring the
  services of SCE to perform electrical service
  work. (SC 1-37)
• Verizon Service Connection and Coordination
  Communication service connection shall be
  obtained by the Owner. Construction of any
  Verizon facility shall be performed in accordance
  with Verizon standards and requirements and the
  requirements of the Contract Documents. The
  Contractor shall notify the Owner, in writing, 40
  Calendar Days in advance of requiring the
  services of Verizon to perform communications
  work. (SC 1-38)

32
Permits(Appendix C)

• Oxnard/Port Hueneme/County Encroachment
• VCWPD Encroachment
• Railroad Encroachment
• Stormwater NOI
• Dewatering Discharge
• Hydrostatic Discharge
• Oxnard Coastal Development Permit
• Port Hueneme Coastal Development Permit
• CalOSHA Tunnel Classification

Additional information provided on subsequent
slides.
33
Stormwater NOI(Appendix C and Section 02970)

• Implement all measures necessary to comply with
  construction stormwater runoff requirements in
  SWRCB Order No. 99-08-DWQ, NPDES General Permit
  No. CAS000002.
• Prepare a SWPPP which complies with the
  requirements of the General Permit.
• SWPPP must be prepared, submitted, and accepted
  prior to any construction work, including
  potholing.
• Amend the SWPPP as required by the General
  Permit.
• Furnish, install, and maintain all erosion and
  sediment control measures described in the
  approved SWPPP.
• Implement monitoring programs, record keeping,
  maintenance, inspection, repair, training, and
  sampling as required in the General Permit.

34
Dewatering Discharge(Appendix C and Section
02140)

• Design, furnish, install, operate, monitor,
  maintain and remove a temporary dewatering system
  as required to lower and control water levels
  below subgrades of excavations to permit
  construction in the dry.
• Collect and properly dispose of all discharge
  water from the dewatering system in accordance
  with California RWQCB NPDES Permit No. CAG994004,
  CI-9469.
• Allowable discharge points are shown on the
  Drawings.Contractor may discharge into sotrm
  drains that connect to these discharge points.

35
Dewatering Discharge(Appendix C and Section
02140)

• Contractor shall submit to the Owner, within the
  first 5 days of the month, the total volume of
  water discharged during each day of the previous
  month.
• The Owner will take the samples required by
  Permit No. CAG994004, CI-9469 and submit the
  required reports to the RWQCB. The Owner will
  notify the Contractor if his discharge fails to
  comply with the permit requirements.
• The Contractor shall take daily samples of the
  discharge and analyze them in the field each day
  for turbidity. Dewatering and treatment system
  must maintain an average turbidity below 50 NTU.

36
Additional Information Available

• Record Pipeline Information Appendix J contains
  CD of record drawings and record pipeline layout
  drawings for the portion of the 48 PVC to be
  connected to and design drawings for the 30 WSP
  be connected to. This information is provided as
  a convenience to the Contractor only, and all
  information contained therein shall be field
  verified prior to pipe fabrication (SC 1-23).
• Geotechnical Information Geotechnical reports
  are available at www.calleguas.com/planholders.htm
  , but are not a part of the Contract Documents
  (SC 1-17).

37
Mitigation Measures

• Mitigation monitoring plan can be found in
  Appendix E.
• Specific mitigation measures of interest include
• Archaeologist Orientation/Training (SC-28)
• Flat Blade Bucket Excavation (Section 02220)
• Noise and Vibration Control and Monitoring
  (Section 01560)

38
Buy American Provision(SC 1-42)

• When possible, the Contractor shall provide, use,
  and install only iron, steel, and manufactured
  goods produced in the United States in the Work.
  More information on federal Buy American
  requirements can be found at http//www.arnet.gov/
  far/current/html/Subpart2025_1.htmlwp1118857

39
Labor Compliance Program (SC 1-43 and Appendix
I)

• The Work is subject to the requirements of an
  LCP. Calleguas has retained the services of a 3rd
  party LCP administrator. The Contractor shall
  cooperate fully with the administrator in
  submitting information and cooperating with site
  visits and other required LCP activity.
• The Contractor shall post at the Site the contact
  information for the administrator.
• Calleguas reserves the right to withhold progress
  and final payment on this project until all
  appropriate certified payroll forms and related
  LCP documents are submitted and found to be in
  compliance.

40
Labor Compliance Program(SC 1-43 and Appendix I)

• The following language is hereby inserted at the
  end of Article 6.3.8 of the GCs (3) Any sums it
  believe may be necessary in response to failure
  to fully comply with LCP requirements for the
  Work.
• Only individuals who are legally able to work in
  the US shall be employed for the Work.
• As California prevailing wage statutes and
  regulations are also applicable to the Work, the
  more restrictive requirements will be applied.
• Calleguas requires that certified payrolls be
  submitted electronically via LCP Tracker or
  similar electronic service designated by
  Calleguas.

41
Experience and Contractors License Requirements
(N-9)
42
Experience and Contractors License Requirements
(N-9)
(a) The experience of a traffic control
subcontractor shall not substitute for or
supplement the Bidders traffic control
experience. The projects shall be those where
either the Contractor self-performed the traffic
control work or managed a subcontractor who
performed the traffic control work.
43
Experience and Contractors License Requirements
(N-9)
(b) The experience of the proposed auger boring
or pipe ramming subcontractor (as appropriate)
may be substituted for the Bidders
experience. (c) The experience of the proposed
auger boring or pipe ramming subcontractors
superintendent (as appropriate) may be
substituted for the Bidders Superintendents
experience. (d) The Contractors (or
Subcontractors) experience shall match with the
trenchless installation method(s) he proposes to
use. If the Contractor only plans to use one
trenchless method, then he is only required to
submit experience on that method if he plans to
use both methods, experience on both methods must
be submitted.
44
Experience and Contractors License Requirements
(N-9)

• All qualifying experience must have been obtained
  in the past 15 years.
• All qualifying experience must have been obtained
  on projects which have been successfully
  completed.
• A single project may meet more than one of the
  experience requirements.
• The Superintendent must have acted as
  Superintendent or Foreman on each project from
  project start through project completion.
• The Project Manager must have acted as Project
  Manager on each project from project start
  through project completion.

45
Bid/Proposal Issues

• Proof of Authority for Signature
• Special Federal Provisions and Specifications
• Manufacturers and Suppliers Experience
  Requirements
• Information to be Submitted After the Bid
• Insurance Requirements

46
Proof of Authority for Signature

• Have bid signed by appropriate signatories
  (I-3).
• Two signatures are required even if company
  policy allows one.
• Furnish a resolution or other evidence
  demonstrating the authority of the Bidder to
  submit the Bid and the authority of each person
  executing the Contract, bonds and all other
  documents and instruments (I-3).
• Provide notarization for forms in bid proposal.

47
Special Federal Provisions and Specifications

• Federal funding is being used for this project
• Federally Assisted Construction (N-14)
• Special Federal Provisions and Specifications
• Bid Proposal Forms
• Certification of Bidder Regarding Equal
  Employment Opportunity
• Certification by Proposed Subcontractor Regarding
  Equal Employment Opportunity
• Certification regarding Debarment, Suspension and
  Other Responsibility matters Drug-free Workplace
  Requirements and Lobbying

48
Manufacturers and Suppliers Experience
Requirements (N-10)

• Manufacturer of the 48 WSP and fittings must
  meet the following minimum requirements
• The Pipe Manufacturer shall within the last 5
  years have manufactured at least 10,000 feet of
  48 or larger mortar lined and mortar coated WSP
  in conformance with AWWA C200 and C205 and the
  requirements similar to those in Section 02620 of
  these Specifications.
• All aspects of the pipe fabrication process must
  be performed in the US.
• Before a Contract is awarded, the Successful
  Bidder must demonstrate that the Pipe
  Manufacturer employs a CWI, certified in
  accordance with AWS QC1, and a NDT technician and
  operator qualified to a minimum of NDT Level II
  in accordance with ASNT SNT-TC-1A.

49
Information to be Submitted After the Bid

• Within 3 Working Days from bid opening, submit
  Welded Steel Pipe Manufacturer Experience.
• List the name of pipe fabricators and
  manufacturers who will provide pipe materials and
  fabrication for this project, and indicate their
  compliance with requirements as specified in
  Section N-10 of the NIB.

50
Insurance Requirements

• Insurance documentation does not need to be
  submitted with the bid
• Workers Compensation and Employers Liability
  Insurance Required of the Contractor (I-12)
• Liability Insurance Required of the Contractor
  (I-13)
• Certificates and endorsements shall be submitted
  for both the Successful Bidder and the
  subcontractor(s) performing trenchless work
  (I-10)
• Coverage shall include railroads endorsement CG
  24 17 or equivalent on the CGL policy (I-13)
• Additional insureds listed in SC 1-25

51
Questions

• For bidding RFI/RFC
• Use form in Appendix B and submit by June 23,
  2009 at 5 pm
• Send to
• Perliter IngalsbeAttention Rean David
  Kunitake, P.E.Fax [phone]
• For planholders lists, geotech reports, this
  presentation, bid results, etc. visit
  http//www.calleguas.com/planholders.htm