hello

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Annual League Meeting April 19, 2008
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• National Club Softball Association
• 850 Ridge Ave
• Suite 301
• Pittsburgh, PA 15212
• Phone [phone]
• Fax [phone]
• Mobile [phone]
• www.clubsoftball.net

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• Agenda
• Meet the NCSA Staff
• 2008 A Year in Review
• 2009 Whats to Come
• NCSA Treasurer
• NCSA Director of Tournaments Championships
• Sponsors Fundraising
• Timetable
• NCSAs Guide to Collegiate Club Softball
• Voting Ballot Procedures
• League Issues

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• Meet the NCSA Staff
• FRONT OFFICE
• President Sandy Sanderson
• Director of Team Development Peggy Lallis
• Treasurer Sandy Sanderson Sr.
• Director of Tournaments Championships
• Kyle Buchmann
• Sponsor Account Manager Christian Smith

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• Meet the NCSA Staff
• Regional Directors
• North Atlantic Regional Director Kyle Buchmann
• Mid-Atlantic Regional Director Sandy Sanderson
• South Atlantic Regional Director Peggy Lallis
• Great Lakes Regional Director Peggy Lallis
• Gulf Coast Regional Director Peggy Lallis
• Mid-America Regional Director Peggy Lallis
• Northern Pacific Regional Director Peggy Lallis

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• 2008 A Year in Review
• Growth
• Peggy Lallis
• Rule Changes
• Spring Training
• Regular Season
• World Series

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• 2008 Growth
• 22 New Teams joined
• 3 Teams dropped out
• Net 19 teams or 54 Growth
• New teams that joined

• Xavier
• Kentucky
• Colorado
• Washington St. Louis
• Wisconsin
• Marquette
• Maryland
• Rowan

• Elon
• Loyola
• VMI
• Pitt
• SUNY Cortland
• Ithaca
• Syracuse
• UCONN

• Central Florida
• Florida
• Wake Forest
• Louisiana Tech
• Duke
• Stevens Tech

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• State Representation

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• Member Team Growth Comparison

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• Peggy Lallis
• NCSA Director of Team Development
• peggylallis_at_clubbaseball.org
• 412-321-0441
• Hired Full Time in August 2007
• Former Virginia Tech Club Softball Player/Officer
• Responsibilities
• Improving communication between NCSA front office
  and member teams
• Assisting new teams with getting started
• Assisting current teams with improving their off
  field operations
• Recruiting new teams to become members of the NCSA

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• Rule Changes
• At last years NCSA Annual Meeting, teams proposed
  the following changes
• Lower the number of new game balls required at
  the start of each game from 2 to 1 (Vote
  Approved)
• Implementation of a Slaughter Rule for all NCSA
  regular season games (Vote Approved)
• Implementation of the Mercy Rule to include
  World Series play in addition to all regular
  season games (Vote Approved)
• Beginning Conference play in the fall and
  carrying over in to the spring (Vote Approved)
• Changing the roster freeze deadline from April
  15th to April 1st (Vote Approved)
• Allowing players from one school to compete on
  the team from another school if their school
  doesnt have a team (Vote Denied)
• NCSA Front Office created a voting ballot
  featuring all team comments.
• All NCSA member teams were given the opportunity
  to vote on each of the proposed rule changes.
• The results of this vote altered the proposed
  rules, thus creating the 2008 NCSA Official Rules.

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• Spring Training
• 2008-Successful first year of event
• Held in Plant City, Florida
• 4 participating teams (Georgia, Pittsburgh,
  Wyoming, Central Florida)
• 14 total games
• Positive response from teams
• It provided an opportunity for us to not only
  play in great weather, but also gave us a chance
  to grow closer as a team through activities such
  as Disney World, the beach, and spring training
  games. Pittsburgh Club Softball

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• Regular Season
• Grew from 12 Conferences in 2007 to 14 in 2008
• Maintained the 3 game series philosophy
• Conferences of 4 or more rotate home/away series
  year to year
• Conferences of 3 or less play home AND away
  series each season
• Began Conference play in the fall
• Took advantage of better weather in the North
• Improved the ability to get all conference games
  played
• Enabled the World Series to be played earlier in
  the spring

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• World Series
• 2008 Cary, NC (Middle Creek Park)
• 16 qualifying teams
• 14 Conference Champions
• 2 At-Large Bids
• Dates Changed
• April 17-19, 2008
• Held a week earlier to avoid conflicting with
  finals
• Format Changed
• Pool play with seeding based on Conf Win
• Double Elimination with seeding based on Pool
  Play results

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• 2009 Whats to Come
• New Teams
• New Conferences
• Liability Insurance
• Regional Directors
• World Series
• Guide to Collegiate Club Softball

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• New Teams
• 3 New Teams have officially joined for the 2009
  season
• University of Nebraska Mid-America East
• Illinois State Mid-America East
• Campbell University
• 4 Teams have Verbally Committed
• Georgia Southern
• Georgia Tech
• University of Wyoming
• Michigan

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• Potential New Teams

• American
• Ashland
• Boise State
• Connecticut College
• Cornell
• Delmar College
• UC Davis
• UC Merced
• UCLA
• George Washington
• Georgia Tech
• Gonzaga

• Johns Hopkins
• Kansas
• Kansas State
• Michigan
• Michigan State
• Minnesota
• New York University
• North Greenville
• Old Dominion
• St. Louis University
• SIU Edwardsville
• Towson

• Tulane
• UMass Amherst
• UNC Asheville
• UNC Charlotte
• UNC Wilmington
• University of Idaho
• VCU
• Washington and Lee
• Washington State
• Weber State
• William and Mary
• York

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• New Conferences
• Potential new conferences to be formed
• Great Lakes West Conference
• Southern Pacific Conference
• South Atlantic - East Conference

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• General Liability Insurance
• New benefit being added for the 2008-09 NCSA
  Season
• 2,000,000 General Aggregate
• 1,000,000 Per Occurrence
• Policy covers the NCSA and its members (The
  Teams)
• Covers many aspects of NCSA play (i.e. Travel,
  Practice, Workouts, Games, World Series)
• Full Year of Coverage
• This policy assists teams in obtaining playing
  fields
• 3rd Parties could be additionally insured for 75
• This policy helped protect the NCSA and its
  members from potential financial losses from
  lawsuits
• This is NOT a health or accident insurance policy

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• Regional Director Positions
• Looking for volunteer Regional Directors
• Regional Director duties
• Assist with growth in that region
• Aid in communication between NCSA front office
  and member teams
• Oversee all conference play in that region
• Email president_at_clubbaseball.org for more
  information

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• 2009 World Series
• Future of the event
• Held at recognized softball complex
• All operations planned by the NCSA
• Travel stipends for qualifying teams
• NCSA Considerations
• Cost of travel for qualifying teams
• Cost and quality of lodging available
• Quality of venue
• Community support for the event
• Schedule for teams

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• Possible Sites
• Potential Cities that have contacted the NCSA
• Plant City, FL (International Softball
  Headquarters)
• Alpharetta, GA (North Park)
• Greene County, OH (AIA World Training Center)
• Raleigh, NC (Middle Creek Park)
• Round Rock, TX (future 5 field complex)

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• Guide to Collegiate Club Softball
• Developed by NCSA in order to
• Define and publicize the concepts and goals of
  the NCSA
• Assist with the development of new softball teams
• Assist with the recruitment of new softball teams
• Provide an all inclusive reference manual to NCSA
  league operations
• Assist with the improvement of member team
  softball operations
• Chapter Titles
• What is the NCSA
• Starting a team at your school
• Joining the NCSA
• Operating within the NCSA
• Making your team better
• Appendices

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• NCSA Treasurer
• Sandy Sanderson Sr. - treasurer_at_clubbaseball.org
• Annual Dues (775) payment due in full no later
  than February 28, 2009
• Dues received in full by January 31, 2009 receive
  a 100 discount (675)
• Invoices and receipts available for dues
• If you have any questions regarding paying your
  league fees, please do not hesitate to contact
  me.
• EIN/TAX ID 52-2270910

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• NCSA Director of Tournaments Championships
• Kyle Buchmann kylebuchmann_at_clubbaseball.org
• Organize the NCSA Spring Training Showcase
• -Secure quality accommodations
• -Secure fields, umpires and sponsors
• -Schedule games, events and promotions
• Organize the NCSA World Series
• -Gather and maintain venue proposals
• -Ensure quality experience for teams that
  qualify
• Assist with NCSA member team tournaments
• -Consult with teams/regional directors
• -Assist with securing fields and tournament
  sponsors
• -Assist with tournament accommodations

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2009 Showcase Details

• Warm weather, early season games
• Bond with your team on and off the field
• Play as many or as few games as your team wishes
• Excellent lodging and sponsors
• Quality complex
• All depends on interest of teams

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• 2009 Showcase Details
• Cost
• Registration Fee 100 for NCSA teams, 300 for
  non-NCSA teams
• Per game charge 90 (Covers Umpires and Field
  Costs)
• Performance Bond 200 - returned at conclusion of
  showcase
• Each team will provide 2 Game Balls per game
• NCSA Rules will apply
• Teams will be contacted in September and October
• Games will count towards overall record
• Registration Deadline- November 15, 2007

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Sponsors Fundraising






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• Sponsor Account Manager
• Christian Smith christiansmith_at_clubbaseball.org
• Promote various NCSA Sponsors to NCSA teams
• Oversee ordering, billing, invoicing, payment,
  and delivery of all Sponsor Sales activity
• Audit sponsor sales activity to insure optimal
  benefits are being received

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• Rawlings
• The Official Uniform of the NCSA
• Official Uniform Sponsor through 2009 season
• NCSA teams receive 50 off list price (December
  through June orders)
• Early orders receive 55 off list price (July
  through November)
• Receive NCSA patch on jerseys and pants for FREE
• Contact Jerry Williams or Christian Smith to
  order
• 330-757-0070 (Jerry Williams) or 412-325-0365
  (Christian Smith)
• jwilliams_at_rawlings.com or christiansmith_at_clubbaseb
  all.org
• Billing handled by NCSA office (Christian Smith)

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• Choice Hotels
• A Preferred Hotel Partner of the NCSA
• Brands include
• Comfort Inn, Comfort Suites, Clarion, Quality,
  Sleep Inn, Econo Lodge, Rodeway Inn, and Mainstay
  Suites
• Teams, players, and fans receive a minimum of 15
  discount on year round reservations
• (Personal or NCSA Related)
• Call (877-240-AWAY) or log on to
  www.choicesportstravel.com to make your
  reservation
• Be sure to use NCSA code (00215980)

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• AVIS
• Preferred van/car rental agency of the NCSA
• Discounts on all vehicles
• 12 Passenger Vans are great for long or short
  road trips
• 12 Passenger Vans create a team atmosphere over
  POVs
• Rental availability for players 18
• Underage fee waived
• National rental availability for all events or
  trips
• (Personal or NCSA Related)
• Call (800)-331-1212 or go to www.avis.com/AvisWeb
  /html/bridge/corp/go.html?D712300
• (Enter or Mention account code D712300)

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AVIS ordering process

• 1) Go to www.avis.com/AvisWeb/html/bridge/corp/go
  .html?D712300
• 2) Scroll down to Rates and Reservations and
  click on Make Your Business Reservation
• 3) Choose the dates, times, and rental location.
  Click on continue to next step.
• 4) Check the box for "Check my corporate rate" or
  else you will not receive the potential price
  benefits or waived 25 and under fee
• 5) Fill in the Avis Worldwide Discount (AWD)
  "D712300"
• 6) Click continue
• 7) Choose the vehicle type you want to rent
• 8) Click Continue
• 9) Choose any additional coverage's you may want.
  Keep in mind that with this program you are
  covered for any damage over 3000
• 10) Click on continue
• 11) Fill out your contact information and click
  on make reservation.

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• Potential Sponsors
• Fundraising Campus Fundraiser
• Softballs - AD STARR, Rawlings
• Headwear Richardson, New Era
• Footwear Nike, Ringor, Reebok
• Apparel Nike, Reebok, Ringor
• Equipment AD STARR, All-Star, Andersen,
  Rawlings, Ringor, Schutt, Wilson, DeMarini
• Glove Deal Akadema, Mizuno, Rawlings, Wilson
• Equipment Bags Jensen Lee, Rawlings, Ringor

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• Fundraising Opportunities

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• My Sports Dreams
• An Official Fundraising Program of the NCSA
• Excellent opportunity to raise significant
  revenue with minimal effort
• Customized donation letter
• Helps create a network of supporters for your
  club program
• Colorado State Club Baseball raised over 5,000
• Contact their NCSA Rep Megan Murphy at (800)
  376-5988 or log on to http//www.mysportsdreams.c
  om

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• Northern Badger Media
• An Official Fundraising program of the NCSA
• Teams can create custom team posters with
  pictures, schedules and sponsor ads
• Earn money by selling advertising to sponsors
• Promote your team to your school and community
• View samples at www.northernbadger.com
• Contact Joe Waite at [phone] or at
  info_at_northernbadger.com for exclusive NCSA
  pricing.

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• Other Ideas/Suggestions
• What works for you?

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• Current Timetable
• April 19 2nd Annual League Meeting
• June 1 League Participation Agreement deadline
• August 15 Scheduling Requests due
• September 1 Conference Schedules released
• September 15 Regular Season begins
• January 31 Deadline to receive Annual League
  Dues discount
• February 28 Deadline for payment of Annual
  League Dues
• March NCSA Spring Training Showcase
• April 1 Roster Freeze deadline
• April 12 Regular Season concludes
• April 16-19 Projected 2009 World Series
• Participation Waivers Academic Eligibility
  Letters Due 2 weeks before first game.

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• Guide to Collegiate Club Softball
• Developed by NCSA in order to
• Define and publicize the concepts and goals of
  the NCSA
• Assist with the development of new softball teams
• Assist with the recruitment of new softball teams
• Provide an all inclusive reference manual to NCSA
  league operations
• Assist with the improvement of member team
  softball operations
• Teams are encouraged to print a copy and carry it
  with them at all times
• Guide will be updated each year and emailed to
  teams and will also be downloadable off the NCSA
  Website
• Chapter Titles
• What is the NCSA
• Starting a team at your school
• Joining the NCSA
• Operating within the NCSA
• Making your team better
• Appendices

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• Voting Ballot Procedures
• Issues addressed one at a time
• Open forum to create the ballot
• Ballots will be emailed out in 2 Weeks
• Each team gets to submit 1 Voting Ballot
• Voting Results Released in Approx 4 Weeks

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• Issues
• Improving Team Communication with NCSA
• Many teams wont return phone calls or emails and
  then are surprised when an issue arises.
• Teams Policing Other Teams
• Teams need to be the eyes and ears of the NCSA
  when it comes to making sure other teams are
  following rules, guidelines, mandates, and
  operating in an appropriate manner best suited
  for NCSA representation.

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• Issues
• Regular Season
• Should conferences of 4 (or less) teams be
  required to play both a home and away series
  against their conference opponents?
• Official Game Ball
• Should the NCSA designate a specific ball as the
  Official Softball of the NCSA if that ball can
  be stamped with the NCSA logo and sold to teams
  at exceptional pricing?

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• Issues
• World Series Reigning Champion
• Should the previous National Champion get an
  automatic bid to the next World Series?
• World Series Format
• Should the tournament be expanded to 4 days?

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• Issues
• Open for Suggestions

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• Closing
• Thank You for Coming
• Promote the League Website
• Give the Sponsors Business whenever possible
• When ever Issues Arise, Please Notify Us
• Let No Question Go Unanswered
• Keep Lines of Communication Open
• Please be Prompt Meeting Deadlines
• Its a Game!! Have Fun!!

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Annual League Meeting April 19, 2008