Aucun titre de diapositive

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French MOD e-procurement -------------------------
------------------ Possibility for businesses to
fully seize market opportunities
Michel Cadic _at_dga.defense.gouv.fr
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The aim to be more efficient in procurement

• 30 of RFI - RFQ are closed without contract
• To reduce the costs of supplies by 25
• To give easier access to public procurement to
• - SMEs
• European companies
• A full dematerialised process from the
  requirement to the payment
• DGA project enlarged to MOD 15 to 17 G
  purchase /year

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French MoD market place e-purchasing approach
Internet Network
IXARM.COM portal
Defence market place
ACHATS.DEFENSE.GOUV.FR portal
Contract
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French MoD market place e-purchasing approach
Internet Network
IXARM.COM portal
Defence market place
ACHATS.DEFENSE.GOUV.FR portal
Contract
Partners Network Area
Secured private Network (not link to Internet)
DGA
Suppliers
ESPACE PARTENAIRES
Others state services minister of finance
Armed Forces
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Market place architecture
Defence R D
www.ixarm.com Armed forces equipment

• achats.defense.gouv.fr
• general equipment
• infrastructure
• fuel
• health furniture
• food
• clothing

Information on public procurement
OTAN OCCAR
Suppliers data
Acquisition equipement
E-catalogue
Market room
Consultation management
E-auctions
RFI notice
E-invoice
E-offers by suppliers
gtRFQ e-files technical documents
BOAMP JOUE
Notification e-awarding
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A fully operational market place since November
2002
Year 2004 statistics

• 220 main purchasing entities,
• Around 9000 registered users
• buyers 2000
• suppliers 18 000 users, including 7000
  registered
• Higher transparency of public procurement
• 100 RFQ above 90 K are published on the market
  place
• 4 k lt 80 RFQ published lt 90 k
• In number
• 7000 calls for tenders published (with their
  technical and administrative files)
• More than 55 000 downloads by suppliers

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Statistics call for tenders publication
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First aim to fully seize market opportunities,
public procurement is open to new suppliers

• Portals design for suppliers incentive
• gt To Facilitate and secure the candidature step
• All free access for suppliers,
• All necessary information (laws, adm.
  formularies, how to get in touch with buying
  entities),
• Ordinary computer, just Internet link.
• Ixarm far further than only advertising RFQ
• Both in French and English,
• Description of main defence programs,
• Spontaneous proposals authorized (research)
• Marketing place for suppliers adverts on their
  know how

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Front page ixarm.com portal
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Statistics downloads by suppliers
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Change Management Key factors

• Change management internal external 2/3 of the
  results
• Not to be concentrated on tools
• Think simple, easy to use
• Demystify dematerialised process on Internet
• Dont match tool changes and buying process
  changes
• No big bang
• Incremental process step by step,
• What are the earnings / expectations of the
  buyers and the suppliers
• A win-win process
• Efficient procurement needs two efficient
  partners

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Change Management towards suppliers

• Actions done with success
• Meetings with professional organisations
• National and local meetings at the beginning of
  2004 1500 suppliers
• Online Handbook, Online FAQ ,Web Hotline
• E-call for tenders training in order to test
  their ability to answer correctly
• Personalised home page specified interests and
  be awarded of new tenders ( 173 000 alert mails
  sent to registered suppliers in October 2004)
• Data base for suppliers
• 1st step (done) enable Cies to download all
  administrative documents
• 2nd step (June 2005) Cies fill a data base in
  order to have not to send candidature files (75
  data common for the MOD)
• In order to facilitate and secure the candidature
  step

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Difficulties and perspectives for suppliers the
most important challenge

• Very good perception of the push of tenders on
  the market place, but reluctance to go further
• To incite suppliers to register 85 of the
  downloads are done by unregistered suppliers
• Develop e-offers (only 213 since January 2004)
  v/s answers still through paper way
• To generalise the opportunities to use
  electronic-exchanges (collaborative exchanges for
  programs )
• Different standards used by marketplace
• Difficulty to have access to high speed network
• Perception of risk level shared between
  supplier and purchaser in private sector, all
  risk supported by suppliers in public sector.
• Difference between SME and big Cies
• Security approach
• Internal process to elaborate offers
• Responsibility / Electronic Signature delegation

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Focus on 2 difficulties

• Electronic certificates
• Survey with French partners (National Imprimery,
  local authorities) on 3000 suppliers
• 7 have a certificate
• gt 30 dont know where to buy it
• lt 30 dont know what its for
• Its easier to sign a paper than by electronic
  way
• High security certificate with face to face
  delivery / but its impossible to oblige a CEO to
  go himself in a post or bank office to take it
• Difficult to define compromise security /
  pragmatism
• Encryption / anti-virus contradiction between
  two goals
• Public purchaser shall not be attacked by virus
  put in the offer
• Supplier shall be confident that public purchaser
  will not see the offer before official
  evaluation committee
• Trust and security find a compromise too

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Conclusion for French MOD market place

• Public buyers side
• A real success for the e-call for tenders,
• Already high positive Return on Investment
• Project costs 2000-2004 4 people project team, 7
  M (ASP mode)
• Earnings transparency,
• soft money / administrative costs 2 M in
  2003, 18 M in 2004,
• hard money / on supplies not yet measurable
• Suppliers side
• Success for downloads ,
• For other possibilities of the procurement cycle
  (e-tenders, reverse auctions..) only if
  suppliers could find their own interest on it

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Conclusion

• How to go further with at European level ?
• Certificates Bridge Certification Authority
  project to enlarge
• Now its quiet impossible to receive
  trans-borders e-offers if the supplier hasnt
  local (buyer) certificate
• Reverse-auction code of conduct
• To develop common suppliers register
• To incite development of high speed network
• To prompt interoperability / standardisation
  (XML, private supply-chain compatible or not with
  public standards)
• To help to conduct change management towards
  suppliers

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Questions ?

• More information on
• www. ixarm.com (both in French and English)
• www. achats.defense.gouv.fr (French)
• mails michel.cadic_at_dga.defense.gouv.fr
• emmanuelle.plessiet_at_dga.defense.gouv.fr