hello

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Annual League Meeting May 18, 2008
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• National Club Baseball Association
• 850 Ridge Ave
• Suite 301
• Pittsburgh, PA 15212
• Phone [phone]
• Fax [phone]
• Mobile [phone]
• www.clubbaseball.org/div2

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• Agenda
• Meet the NCBA Staff
• 2008 A Year in Review
• 2009 Whats to Come
• Break Out Sessions
• NCBA Rules Committee
• Closing

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• Meet the NCBA Staff
• FRONT OFFICE
• President Sandy Sanderson
• Treasurer Sandy Sanderson Sr.
• Director of Tournaments Championships
• Kyle Buchmann
• Sponsor Account Manager Christian Smith
• Director of Umpires John King
• Rules Committee Teams Rep Joe Kooping

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• Meet the NCBA Staff
• District Coordinators
• District I II Coordinator Kyle Buchmann
• District III Coordinator Mark Guthrie
• District IV Coordinator Matt Tunnell
• District V VI Coordinator Jim Bryla
• District VII Coordinator Jason Bunda
• District VIII Coordinator Peggy Lallis

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• 2008 A Year in Review
• Policy Changes
• Rule Changes
• Regular Season

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• Policy Changes
• Forfeiting team additionally responsible for
  field rental costs (Unanimous)
• All ejections must be reported via an ejection
  submission form (Unanimous)
• Ejections due to fighting result in indefinite
  suspension until investigation in to altercation
  is complete (Unanimous)
• Teams on probation are no longer eligible for the
  early payment discount on league dues (Unanimous)
• NCBA will publicize who is placed on probation
  and why (Unanimous)
• Teams on probation will be required to use
  field/game contracts (Unanimous)
• To be eligible to win the conference title and
  qualify for the post season a team must play at
  least 75 of the average number of conference
  games played by their fellow conference opponents
  (Unanimous)
• All teams new to NCBA must play D2 for one year
  if available geographically (Unanimous)

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• Rule Changes
• Halted Game Rule added to all regular season
  conference games (Unanimous)
• All Games played in a 7-inning format (Unanimous)
• Courtesy Runners for pitchers and catchers
  (Unanimous)
• No reentry (Unanimous)
• NCBA teams with both a DI DII team may move no
  more than 3 players up to DI from DII in the same
  year, provided this is done prior to the roster
  freeze and that there is remaining room on the DI
  roster (Unanimous)
• No players may be sent down from the DI team to
  the DII team in the same year (Unanimous)
• Once a player is moved from the DII roster to the
  DI roster, he/she is no longer eligible to play
  with the DII team and that roster spot can not be
  replaced (Unanimous)

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• Regular Season
• NCBA Team Growth

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• Regular Season
• League comparison

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• 2009 Whats to Come
• New Teams
• New Districts
• Possible District Playoffs

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• New Teams
• 3 New Teams have officially joined for the 2009
  season
• University of Connecticut
• SUNY Binghamton
• University of Northern Illinois

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• Potential New Teams

UNC-Wilmington Santa Clara BYU - Idaho Texas
Christian LSU William Mary George
Mason Howard West Point Ramapo College Old
Dominion Christopher Newport
VMI Winthrop Cal State - LA Atlantic
Cape Muhlenburg Barton College Wisconsin-Fond du
Lac LSU-Alexandria Pennsylvania Connecticut
College Denison Bowling Green Tech
Toled Fordham Oklahoma Appalachian
State DePaul Purdue Alabama Lewis University Lake
Forest College Steven F Austin Oral
Roberts Michigan Tech
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• State Representation

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• New Districts
• Potential for 4 new District to be formed
• District I - South
• District III - split into North and South
• District VI - split into North and South
• District VII - North

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• Possible District Playoffs
• If additional new teams requires Districts to be
  split directionally, district playoffs could be
  required
• Best of 3 series
• Hosted by a District Champion
• Subsidized by NCBA
• District Playoff Winners qualify for DII World
  Series

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• Break Out Sessions
• League Meeting attendees broken up in to 5 groups
• Each group joins a different session
• Each session lasts 20 minutes and then each group
  rotates on to the next session
• Session 1 Team Operations Peggy Lallis
• Session 2 Tournaments Championships Kyle
  Buchmann
• Session 3 Sponsors Fundraising Christian
  Smith
• Session 4 NCBA Division 2 Rules Goals Sandy
  Sanderson

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• Session 1
• Team Operations Peggy Lallis
• League Participation Agreement (LPA) Form
• New Team Form (Due Date August 1st)
• Existing Team Renewal Form (Due Date June 15th)
• Signed by president, signed by club sports
  director or faculty advisor
• Fax to NCBA then mail the original
• E-Registration Form
• Provides full contact info to NCBA front office
• Complete in full and email to NCBA
• Important to include a secondary contact
• Important to include advisor contact info

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• Session 1
• Team Operations Peggy Lallis
• Scheduling Request Form
• Important to complete with as much detail as
  possible
• District Coordinator Director will assign due
  date
• Important to include requests for Spring Break,
  Finals, and Field Availability
• The more flexibility the better
• General Liability Insurance
• 2,000,000 General Aggregate
• 1,000,000 Per Occurrence
• Policy covers the NCBA and its members (The
  Teams)
• Covers many aspects of NCBA play (i.e. Travel,
  Practice, Workouts, Games, World Series)
• Full Year of Coverage
• This policy assists teams in obtaining playing
  fields
• 3rd Parties can be additionally insured for 100
• This policy helped protect the NCBA and its
  members from potential financial losses from
  lawsuits
• This is NOT a health or accident insurance policy

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• Session 1
• Team Operations Peggy Lallis
• Reserving Fields
• DONT PROCRASTINATE
• Contact opponents once schedule is released to
  set dates and times
• Dont wait till a week before you are to play
• Reserve fields as soon as schedule is released
• 3rd party additional insured
• Scheduling Umpires
• Contact local High school AD to gain contact info
  for local umpire assignor
• 2 High school certified (or better) umpires per
  game
• Dont wait till a week before you are to play
• Contact assignor as soon as schedule is released
• Re-confirm once dates and times are set

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• Session 1
• Team Operations Peggy Lallis
• Player Participation Waivers
• For players and player coaches
• MUST be typed, printed, signed, and mailed
• Faxes NOT accepted
• Players are NOT eligible until they appear on the
  NCBA website roster
• Coaches Participation Waivers
• For non-playing coaches, managers, trainers, etc.
• MUST be typed, printed, signed, and mailed
• Faxes NOT accepted
• Coaches, managers, trainers, are NOT allowed on
  the field or in the dugouts unless they have a
  waiver on file with the NCBA

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• Session 1
• Team Operations Peggy Lallis
• Academic Eligibility Letter
• 2 Sample formats available
• Must be signed by registrar, faculty advisor, or
  club sports director
• May be faxed, but original must be mailed as well
• Must show currently enrolled, 12 credits, 2.0
  GPA, no academic warning, and no academic
  probation
• Uploading player stats/pics/bios
• Once players are cleared by the NCBA as eligible
  and appear on the website roster, you may upload
  stats, bios, and pics for each
• A username, password, and instruction manual will
  be emailed to each team
• Teams are responsible for uploading their own
  stats
• It is the responsibility of the team to be sure
  that stats are entered accurately and in a timely
  fashion
• Be sure that all player pics and bios are of
  tasteful and suitable content

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• Session 1
• Team Operations Peggy Lallis
• Weekly Team Submission Form
• Submit to Regional Director by midnight each
  Monday regardless if games were played the
  previous week
• Be sure to enter scores/results for ALL games
  played during that week
• Be sure to submit a full stat line when
  nominating player/pitcher of the week candidates
• Submit these on time to assure that your
  candidates receive consideration for awards
• NCBA Dues
• Includes 2 Bats, 5 Dozen NCBA game balls, 2
  Million general liability insurance, etc.
• 1480 due in full by February 28th
• 100 discount (1380) if paid in full by December
  31st
• Credit Cards accepted but subject to a processing
  fee
• Invoices and receipts available through the NCBA
  Treasurer (treasurer_at_clubbaseball.org)
• EIN/Tax ID 52-2270910

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• Session 1
• Team Operations Peggy Lallis
• Boosting team interest
• Student involvement fair for incoming freshmen
• Advertisement in school paper
• Flyers in freshmen dorms and common areas
• Coverage in school paper
• Create a Facebook group
• Boosting Team Moral
• Get the team together off the field as much as on
• Social events and group activities where ALL are
  included can build strong bonds which will lead
  to more success on the field
• Spring Training trips build strong team chemistry
• Set room assignments on the road to break up
  Clicks
• Looking good can make players buy in to the club
  philosophy faster
• Coordinating hats, helmets, uniforms, and
  practice gear go a long way
• Being organized will give opponents the
  impression of strong leadership while instilling
  pride in your team to compete with confidence
• Arriving in uniform, team vans, choreographed
  warm ups, show opponents that you take things
  seriously

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• Session 1
• Team Operations Peggy Lallis
• Budgeting
• See sample budget in Meeting Packet
• Player Dues
• How much to charge?
• What is included?
• Spring Training trip? Travel costs? New Uniforms?
  
• More included Higher Dues
• Supply Demand Lots of interest Higher Dues
• Make them pay as soon as they make the team
• Players who practice for months and then fail to
  hand over a check hurt the team financially and
  chemistry
• Charge 5 for tryouts

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• Session 1
• Team Operations Peggy Lallis
• Team Equipment/Uniforms
• Be sure to order early as customized items tend
  to have extended lead times
• Order extra caps, everyones dad and brother will
  buy one for a fundraiser
• Order extra pants and jerseys, uniforms do rip or
  go missing on occasion
• Order extra game balls when the supply runs low,
  NCBA rules state you must use the Official NCBA
  Baseball and they dont go bad
• Get quotes from NCBA sponsors, there is a reason
  why the NCBA endorses them
• Take advantage of additional NCBA discounts
  during early ordering periods

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• Session 1
• Team Operations Peggy Lallis
• Time Table
• May 30 8th Annual League Meeting
• Aug 1 New Team LOI Deadline
• Sept 30 Scheduling Requests Due
• Oct Conference Schedules Released
• Dec 31 Annual League Dues w/ discount
• Feb 1 Regular Season Begins
• Mar NCBA Spring Training Showcase
• Apr 15 Roster Freeze
• 1st Wknd May Regular Season Concludes
• 2nd Wknd May Regional Tournaments (NCBA D1)
• May 15-19 World Series (NCBA D2)
• May 22-28 World Series (NCBA D1)
• Participation Waivers Academic Eligibility
  Letters Due 2 weeks before first game.
• Anticipated but not confirmed dates

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• Session 2
• Tournaments Championships Kyle Buchmann
• Team Invitational Tournaments
• Spring Training
• Regional Playoffs
• World Series

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• Team Invitational Tournaments
• Been used as successful fundraisers for many
  teams
• Contact Kyle Buchmann for help with
• Securing Sponsors
• Pricing
• Hotels
• Using league sponsors to increase revenue
• Finding quality umpires and facilities

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2008 NCBA Spring Training Showcase Tampa,
Florida- Mike Sansone Park

• 41 teams participated
• Team nights at local establishments
• Discount cards for all players
• Free gifts from sponsors-Giants

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2008 NCBA Spring Training Showcasecontinued

• Great accommodations and rate
• Major field improvements
• Hotels contracted through NCBA
• 3 of 16 World Series teams
• 8 Conference Champions

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• 2009 Showcase Details
• Still searching for Western Showcase Team
  Interest
• Facility set up in NM
• Tampa still interested in East host
• Estimated Costs
• Registration Fee 100 for NCBA teams, 200 for
  non-NCBA teams
• Per game charge 105
• Performance Bond 200- returned at conclusion of
  showcase if team has successful trip
• Each team will provide 3 NCBA Game Balls per game
• NCBA Rules will apply
• Teams will be contacted in September and October
• Games will count towards overall record
• Registration Deadline- November 15, 2008

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• 2009 Showcase Details
• Lodging
• Teams will be required to stay in NCBA approved
  hotels Benefits
• Lower hotel rates
• Hotels will know about the showcase and be able
  to assist teams more with any issues that arise
• Easier scheduling of stays
• Hotel provides sponsorship dollars for league
• Travel
• Bus-The Bus Bank been can help your team
• Air- Anthony Travel specialize in group,
  low-funded teams
• Van- Avis helps with great van/car rates and low
  18 age limit

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• 2008 Showcase Details cont.
• The Showcase provides a spring break atmosphere
  both for relaxing and for nightlife but
  especially for baseball and a team building
  environment.
• Get to know the guys on the other teams as well
  as your own team better.
• Great opportunity to play teams from across the
  U.S.

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• World Series
• Dubois County, IN (First Year)
• Huntingburg League Stadium (Home of the Dubois
  County Bombers)
• Jasper Inn- outstanding accommodations, great
  rates
• Dubois County pursuing a return proposal for 2009

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• 2009 World Series
• Receiving bids to host the World Series in 2008
• Many cities across the country expressing
  interest
• Factors
• field availability
• venue quality
• lights
• rental cost
• eagerness of local organizers

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• Session 3
• Sponsors Fundraising Christian Smith
• Current Sponsors
• Discounts
• Requirements
• Ordering
• Future Sponsors
• Fundraising
• What works for you?

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Sponsor Account Manager

• Christian Smith - christiansmith_at_clubbaseball.org
• Promote various NCBA sponsors to NCBA teams
• Oversee ordering, billing, invoicing, payment and
  delivery of all NCBA sponsors sales activity
• Audit sponsor sales activity to insure optimal
  benefits are being received

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Current Sponsors






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• Team Nike and Impact Sports
• Official Team shoe, performance apparel, and
  apparel provider of the NCBA
• Teams receive significant discounts (30 off)
• Team packages and forms can be customized
• An incentive base program to earn free
  merchandise available as well
• Fundraising opportunities through apparel sales
• Alumni, family, friends
• Visit www.teamimpactsports.com/NCBA/
• Contact Tarek Saleh at [phone] or (608)
  220-5384 (cell ) for more information

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• Rawlings
• The Official Uniform of the NCBA
• Official Uniform Sponsor through 2012 season
• NCBA teams receive 50 off list price (December
  through June orders)
• Early orders receive 55 off list price (July
  through November)
• Receive NCBA patch on jerseys and pants for FREE
• Billing Ordering handled by NCBA office
  (Christian Smith) to alleviate past issues with
  discounts, pricing, delivery etc.
• Contact Jerry Williams (Dedicated NCBA Sales Rep)
• 330-757-0070
• jwilliams_at_rawlings.com

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• DeMarini
• Official Baseball Bat of the NCBA
• Official Bat Sponsor through 2008 season
• Each team will receive the newest DeMarini model
  bat
• Proud Sponsor of the DeMarini Longball Challenge
  held in conjunction with the NCBAWorld Series
• Additional Bat Purchases available through
  Christian Smith (christiansmith_at_clubbaseball.org)
• Exclusive pricing through NCBA for NCBA Member
  Teams
• Buy 3 get 1 FREE Additional Bat Deal available

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• Richardson Cap
• Official Baseball Cap of the NCBA
• Official Baseball Cap Sponsor through 2008 season
• Purchase your caps through AD STARR
• 5 Discount on orders placed during the months of
  November through April.
• 15 Discount on orders placed during the months
  of May through October.
• NCBA logo embroidered on hats (Required by NCBA
  Rules)
• Richardson Caps are required by NCBA rules
• http//www.richardsoncap.com/

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• AD STARR
• Official Baseball of the NCBA
• Official Baseball through 2012 season
• Each team receives 5 Dozen NCBA Game Balls
• Additional NCBA game balls sold for 37.95/dozen
• Practice baseballs sold for 19.50/dozen
• Official Baseball Cap Provider of the NCBA
• Order your Richardson Caps through AD STARR
• NCBA Logo on back
• Call 1-800-ITS-AHIT
• http//www.adstarr.com/

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• Giants Snacks
• Official Sunflower Seed of the NCBA
• Free sample case of seeds sent to every NCBA team
• Customized order sheet included in yearly sample
  case
• Teams receive 25-37 discount on regular price
  and no shipping when ordering 3 cases or more
• Order anytime by calling or emailing Jason
  Schuler at [phone] or jason_at_giantsnacks.com
  

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• Choice Hotels
• A Preferred Hotel Partner of the NCBA through
  2008
• Brands include
• Comfort Inn, Comfort Suites, Clarion, Quality,
  Sleep Inn, Econo Lodge, Rodeway Inn, and Mainstay
  Suites
• Teams, players, and fans receive a minimum of 15
  discount on year round reservations
• (Personal or NCBA Related)
• Call (877-240-AWAY) or log on to
  www.choicesportstravel.com to make your
  reservation
• Be sure to use NCBA code (00215980)

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• AVIS
• Preferred van/car rental agency of the NCBA
• Discounts on all vehicles
• 12 Passenger Vans are great for long or short
  road trips
• 12 Passenger Vans create a team atmosphere over
  POVs
• Rental availability for players 18
• Underage fee waived
• National rental availability for all events or
  trips
• (Personal or NCBA Related)
• Call (800)-331-1212 or go to www.avis.com/AvisWeb
  /html/bridge/corp/go.html?D712300
• (Enter or Mention account code D712300)

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AVIS ordering process

• 1) Go to www.avis.com/AvisWeb/html/bridge/corp/go
  .html?D712300
• 2) Scroll down to Rates and Reservations and
  click on Make Your Business Reservation
• 3) Choose the dates, times, and rental location.
  Click on continue to next step.
• 4) Check the box for "Check my corporate rate" or
  else you will not receive the potential price
  benefits or waived 25 and under fee
• 5) Fill in the Avis Worldwide Discount (AWD)
  "D712300"
• 6) Click continue
• 7) Choose the vehicle type you want to rent
• 8) Click Continue
• 9) Choose any additional coverage's you may want.
  Keep in mind that with this program you are
  covered for any damage over 3000
• 10) Click on continue
• 11) Fill out your contact information and click
  on make reservation.

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• Potential Sponsors
• Corporate Sponsors Best Buy, GNC, Sony, Mazda,
  Toyota, Southwest Airlines
• Restaurant Sponsors Subway, Hooters
• Glove Deal Wilson, Rawlings, Mizuno, Akadema
• Protective Gear Schutt, Rawlings, AD STARR,
  All-Star, Wilson
• Equipment Bags Jensen Lee, Rawlings

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• Fundraising Opportunities

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• CampusFundraiser
• An Official Fundraising Program of the NCBA
• Two main programs they run
• Credit Card
• Magazine sales
• Potential to earn 1,000 with 4 hour commitment
• A trained rep will assist you
• Run fundraisers in the Fall, Winter, and early
  Spring
• Contact ASAP to schedule an appointment as space
  is limited
• http//www.campusfundraiser.com/get_started.asp
• Be sure to mention you are an NCBA member team
  when contacting CampusFundraiser

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• My Sports Dreams
• An Official Fundraising Program of the NCBA
• Excellent opportunity to raise significant
  revenue with minimal effort
• Customized donation letter
• Helps create a network of supporters for your
  club program
• UW-Milwaukee raised over 5,000 through program
• Contact their NCBA Rep Megan Murphy at (800)
  376-5988 or log on to http//www.mysportsdreams.c
  om/?refer'ncba

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• Northern Badger Media
• An Official Fundraising program of the NCBA
• Teams can create custom team posters with
  pictures, schedules and sponsor ads
• Earn money by selling advertising to sponsors
• Promote your team to your school and community
• View samples at www.northernbadger.com
• Contact Joe Waite at [phone] or at
  info_at_northernbadger.com for exclusive NCBA
  pricing.

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• Other Ideas/Suggestions
• What works for you?

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• Session 4
• NCBA Division 2 Rules Goals Sandy Sanderson
• www.clubbaseball.org/div2
• Goal
• Provide a more even playing field for teams to
  play more competitive baseball
• Provide a uniform set of rules more suited for
  Division II caliber teams
• Provide a platform for newly formed teams to get
  acclimated with the NCBA and achieve some on
  field success in order to establish a strong base
  in which to grow their program
• Who is D2
• First year club teams (If D2 is geographically
  available)
• Who drops down?
• Who moves up?
• 2008 NCBA DII Rules
• Questions?
• What would you like to see changed for 2009?
• Why?
• All discussion items will be addressed at the
  rules committee meeting.

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• NCBA Rules Committee
• Elected Teams Rep Joe Kooping -
  KoopingJD20_at_uww.edu
• Committee made up of Regional Directors,
  President, Director of Umpires, and Elected Teams
  Rep
• Committee will meet during the summer to discuss,
  debate, vote, and establish any changes to the
  NCBA rules
• Teams will communicate their proposed rule
  changes to their Regional Director AND the
  Elected Teams Rep
• Regional Directors AND the Elected Teams Rep will
  lobby for proposed rule changes on their teams
  behalf

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• Closing
• Thank You for Coming
• Promote the League Website
• Give the Sponsors Business whenever possible
• When ever Issues Arise, Please Notify Us
• Let No Question Go Unanswered
• Keep Lines of Communication Open
• Please be Prompt Meeting Deadlines
• Its a Game!! Have Fun!!