What NAVY ERP Means To Your Business

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What NAVY ERP Means To Your Business?

• Susan Supplee

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Agenda

• What is Navy ERP and why is it being implemented
  at NAVAIR?
• What business processes are impacted by Navy ERP?
• How will NAVAIR transition to Navy ERP and what
  does this mean for my business?
• What can I do to prepare and where can I get more
  information?

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What is Navy ERP?

• Navy Enterprise Resource Planning is an
  end-to-end business management system that
  transforms and standardizes Navy business
  practices to better serve sailors, marines, and
  U.S. taxpayers.

• Navy ERP is a key enabler of the Navy's four-part
  business modernization effort

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Navy ERP Straight From Our Commander

• NAVAIR currently uses a system known as Sigma
  for financial and program management. The Sigma
  capability, with new software and more capable
  functionality, known as Navy ERP, will be the
  Navys standardized business and financial
  management system.
• VADM David J. Venlet, 12 Jun 07

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Why Navy ERP?

• Navy ERP Will Modernize And Standardize The Way
  The Navy Conducts Business
• NAE Vision Allows Us To Improve Our Service To
  Our Sailors And Marines
• Will Provide A Single Process Owner With
  Visibility Over All Equipment, People And Funding
  Resources
• Will Make NAVAIR Fully Compliant with DOD Policy
  Mandated by the Federal Management Improvement
  Act

NAVY ERP Consistent Business Practices Across
Department of the Navy
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What Is Leadership Saying?
Dr. Delores M. Etter, ASN(RDA) memo of 19 May
2006 "I would like to reiterate my high
priority for success of Navy Enterprise Resource
Planning (ERP) Program and ask for your
personal commitment to make this a reality.
This initiative will transform the way we do
business to make us more efficient and
effective. VADM David J. Venlet, Commanders
Forum 12 June 2007 While the challenges in this
transition are critical, our success with Sigma
made NAVAIR the right choice to be first with
Navy ERP. As I told Dr. Delores Etter, the
Assistant Secretary of the Navy for Research,
Development, and Acquisition, there isnt a group
of folks Id rather do this with than you the
people of NAVAIR because of your proven
ability to manage the complexities that always
accompany change. RADM Steven L. Enewold,
Commanders Forum 18 June 2007 I wanted to
take the opportunity to echo VADM Venlets recent
message on ERP transition and reinforce the
importance of preparation from user acceptance
testing to training and other steps we will take
over the summer months to minimize impact and
ensure continuity of operations during the
cutover to Navy ERP October 1.
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Business Process Transformation
As a result of ERP and business
transformation .The Navy will have standardized
processes across the enterprise

• Organization Breakdown Structures
• Cost Centers
• Job order numbers
• Rates/Activity types
• Cost Elements (ABC and secondary elements)
• Budget Exhibits
• WBS
• Chart of Accounts (GL)
• Funding Document Process
• Material Master
• Vendor Master
• Common Reporting Business Warehouse

• Standard MILSTRIP process
• Standard Purchase Card process
• ECP Process
• Earned Value Management (EVM)
• HR Skill Catalog
• Standard Training process
• Standard Travel process
• Standard Award process
• Standard Qualifications
• Standard Performance process
• Employee Self Service
• Managers Desktop
• National Help Desk for Corporate Applications
• TEAM Training Catalog

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Navy ERP Business Process Overview
Buy Services from Field
Purchase From Vendor
Purchase From Vendor
P-Card Purchase
Buy a Weapon System
Head Quarters Echelon 2
Field Activities
Finance Echelon 1
NAVY ERP
Common Support
Maintenance
Supply
Time Management
Invoice
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Who is Affected?

• All Current Sigma Users at all NAVAIR Sites
• Both Government and Contractor personnel
• Depots will be minimally affected
• Contractors who do their job in Sigma today
  need to be ready to use Navy ERP
• Get a CAC Card
• Ensure Information Assurance (IA) Requirements
  are met and the proper documentation (SAAR form)
  has been submitted to the Contracting Officer
  Representative (COR)
• Complete Training
• Everyone who does business with NAVAIR

Be Prepared To Get On-board Prior To 1 October
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Sigma To Navy ERP Key Changes

• Navy ERP will replace SIGMA as the Financial
  System of Record
• Look and feel of the system will be very similar
• Naming conventions within the system will be
  different
• Purchase Requisitions, Purchase Orders, funding
  documents, etc.
• Process for users to gain access
• Training required PRIOR to system access

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NAVAIR Navy ERP Transition

• Navy ERP will deploy to NAVAIR on 1 October 2007
• During transition, transactions in these areas
  will be performed on a manual basis and will
  require manual catch-up
• Program Management
• Financial Management
• Procurement
• Workforce Management

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Critical Transition Questions

• Will NAVAIR award contracts during transition?
• Yes, NAVAIR can continue to work on contractual
  actions, however, awards will only be processed
  in support of mission critical requirements.
• Will NAVAIR modify and place orders under
  existing contracts during transition?
• Yes, if they are in support of a mission critical
  requirement.
• Will NAVAIR pay vendors during transition?
• Yes, although some automated processes will be
  done manually, NAVAIR will continue to pay
  vendors through the transition period.

Questions? Contact the NAVAIR Implementation Team
at 301-995-7803
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What Business Will Be Conducted During
Transition?

• In order to minimize manual catch-up
  processing, only Mission Critical transactions
  will be processed during Transition
• Mission Critical transactions are actions
  required to
• Meet an urgent requirement in support of the
  Global War on Terrorism (GWOT)
• Address a Safety of Flight issue
• Meet a critical schedule milestone
• Prevent a critical work stoppage
• Avoid a gap in contractor services provided by
  small businesses
• Mission Critical Transactions will require Senior
  Leadership Approval

During Transition NAVAIR must reduce contract
actions by 75
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Proactive Measures To Prepare For Transition

• Be Prepared for reduced operations
• Review your current contracts for potential
  impacts
• Period of Performance
• Funding
• Ceiling
• Work closely with both your customers and your
  procuring contracting to
• Take action prior to 30 September
• Identify Mission Critical requirements to be
  processed manually

During Transition NAVAIR must reduce contract
actions by 75 BE PREPARED!
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How Will Contractors Invoice Be Paid During
Transition?

• If your contract is currently administered by a
  Defense Contract Management Agency (DCMA) Office
  Invoicing and Payment Method Remains The Same
• If your contract is currently administered by a
  NAVAIR/NAWCAD Contracting Office, and you submit
  invoices directly to NAVAIR/NAWCAD Comptroller,
  your payments will be processed manually

Administration Office is listed in Block 6 of an
SF26 Contract Award
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How Will Contractors Invoice Be Paid During
Transition?

• If your contract is currently administered by a
  NAVAIR/NAWCAD Contracting Office, and you invoice
  using Wide Area Work Flow (WAWF) you will receive
  a contract modification directing you to update
  the Payment Office DODACC.
• The details on these modifications are still
  being worked more information to come

Payment Office is listed in Block 12 of an SF26
Contract Award
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Current Transition Status

• Access Requirements
• SAAR forms for ALL current SIGMA users must be
  completed and submitted to the Contracting
  Officer Representative which can be found in
  Section G clause 5252.201-9501
• Users who only process ECPs in SIGMA will not
  need access to Navy ERP
• User Role Mapping
• NAVAIR Competency POCs are currently mapping
  Sigma users to Navy ERP roles
• If a user has roles in Sigma, they will have
  roles in Navy ERP
• If you have concerns about your employees contact
  the NAVAIR Implementation Team at 301-995-7803 or
  NAVAIR_Role_Manager.fct_at_navy.mil

Questions? Contact the NAVAIR Implementation Team
at 301-995-7803
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Current Transition Status

• Training
• Web Based training began 9 July 2007 for power
  users. Users will receive an e-mail when they
  have access to the training system.
• Classroom training began in August and will
  proceed through transition (schedules will be
  sent to users by local site training coordinators)

Questions? Contact the NAVAIR Implementation Team
at 301-995-7803
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How Can Contractors Prepare For Navy ERP
Implementation?

• If your employees are current SIGMA Users
• Ensure your employees complete their IA Access
  Requirements
• SAAR form completed and sent to COR
• Navy Information Assurance Training Completed
• Require your employees to attend/complete their
  training
• Users who do not complete their training will not
  receive the roles they will need to do their job
• CAC cards are required to access the Navy ERP
  system
• If your offsite employees do not have CAC cards,
  begin the process of getting them and ensure you
  have the hardware to use them

Submit invoices in a timely manner to be
processed in an automated manner prior to
transition period
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Websites

• Internal
• https//sigma.navair.navy.mil
• Maintain and Update Navy ERP Material on the
  Website
• Redesign pending

• Public
• http//www.erp.navy.mil
• Publicly releasable content
• Maintained by Navy ERP Public Affairs