Anatomy of an Effective Toastmasters Meeting

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Anatomy of an EffectiveToastmasters Meeting
TLI, August 6, 2005
Norm Thibodeau, ATMS, CL, DivG Toastmasters
District 53 Conference
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Topics

• Why Is This Important
• Meeting Format Organization
• Meeting Prep
• Meeting Execution
• Meeting Follow-Up
• Special Events
• Q/A Forum

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A Word About The Handouts

• CD
• Index (00)
• Presentation References
• Demos

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Meeting Format Org

• Opening (8 min)
• Prepared Speeches (24 min)
• Table Topics (10 min)
• Evaluation (13 min
• Closing (5 min)

Opening Closing Comprises Business Segment
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Meeting Prep
When does preparation start? Who is responsible
for success? (03 ) How many TMs does it take to
conduct an effective meeting?
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Prep Chronolog

• Club EC defines club calendar ( 04 )
• SAA schedules location(s)
• VPE develops schedule ( 05 06 )
• Members mark their calendars
• VPE sends meeting notice ( 07 )
• Toastmaster finalizes roles and agenda ( 08 )
• Members prepare for roles (09 )

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Meeting Execution

• Follow the plan (agenda) (08)
• Start and finish on time
• Adjust for the unexpected
• Use good meeting etiquette ( 09 )
• Revere your guests ( 13 )
• Have fun

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The Meeting is Done!
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Meeting Follow-Up

• VPE project sign-offs
• Track attendance ( 10 )
• VPE track progress ( 12 )
• VPM follow-up with guests
• Document club business

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Special Events

• Award immediate recognition ( 14 )
• Member inductions ( 15 )
• AG or other VIP visits
• Officer elections, etc

Requires coordination with Toastmaster
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Finis!