Grants for Clubs Funding Programs

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Grants for Clubs (Funding Programs)
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Session Overview

• SRQ Funding Programs Eligibility
• The Club Development Program 2007 completing an
  application
• The Minor Facilities Program 2007 completing an
  application
• Other funding options and resources.

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FUNDING PROGRAMS

• Our funding programs provide financial assistance
  to organisations to
• Undertake Sport and Recreation planning
• Improve management and administration skills
• Provide a broad range of opportunities to
  increase participation in sport and recreation
• Develop and enhance Sport and Recreation
  facilities that allow for enhanced participation
  in physical activity and
• Develop appropriately located, well designed and
  well managed sport and active facilities.

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Is My Club Eligible?

• Incorporated
• Not-for-profit
• Sport physically active recreation is primary
  purpose in constitution
• Open to public membership
• Encourage participation regardless of age,
  gender, race, ability, location

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Club Development Program (CDP) 2007

• Funding Guidelines and Application form
  http//www.srq.qld.gov.au/funding/our_funding_prog
  rams/club_development_program_2006.cfm
• How Much?
• 100 of total eligible project cost to a maximum
  of 4000 (min 500)
• For What?
• Planning (eg. Risk Management Plan)
• Education Training (eg. Sports Med)
• Participation (eg. Come Try Series)

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CDP 2007Funding Categories

• You can apply for one project under one category
• Category 1 Planning
• Prepare a plan to provide a clear direction for
  the future of your organisation
• Category 2 Education and Training
• Increase the number of qualified
  coaches/volunteers
• Category 3 Participation
• Increase your membership/volunteers

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CDP 2007Category 1 - Planning

• Club, Association, District, Zone, Regional
• Strategic, Operational
• Volunteer Management
• Marketing
• Financial
• Risk Management
• Venue/Facility Operating (NOT feasibility study)

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CDP 2007Category 2 Education and Training

• Related to core business of the organisation
• Targeting coaches, administrators, umpires,
  sports medicine/first aid personnel
• NOT training education of athletes/players
• Example Topics
• Coach Accreditation, Risk Management, Financial
  Management, Volunteer Management, First
  Aid, Sports Medicine

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CDP 2007Category 3 - Participation

• Come n Try Series
• New Competitions
• Introducing a new demographic to the sport
• School / Club Links
• activities before, during or after school hours

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CDP 2007How Is My Application Assessed?

• Need
• Program Priority
• Ability to Deliver
• TIP
• Have the application 100 complete
• Answer the questions where prompted and attach
  additional information if you run out of room

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CDP 2007Project Outcomes

• Things you need to demonstrate/evidence
• Need
• Demographic details, membership trends
• Community Consultation
• Members, State and Regional bodies, Local
  Council, MPs, Schools
• Community Benefit (How?)
• Participation Benefits (How?)

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CDP 2007Program Priorities

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CDP 2007Program Priorities
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CDP 2007Program Priorities
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CDP 2007Ability To Deliver

• Things you need to demonstrate
• Project plan
• Costs
• Outcomes
• Timeframes

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Goods Services Tax

• GST and SRQ Funding
• Grants are a form of income for your club
• If your club is GST registered your grant will
  include GST when paid.
• eg. Grant of 75,000 will be 82,500 when paid.
• If your Club is NOT registered for GST the club
  must pay for own GST expenses
• SRQ may require organisations applying for larger
  grants to register for GST as a condition of
  funding.
• Australian Taxation Office for further advice on
  GST
• http//www.ato.gov.au
• Phone 13 28 66

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Minor Facilities Program
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Minors Facilities Program 2007

• Funding Guidelines and Application forms
  http//www.srq.qld.gov.au/funding/our_funding_prog
  rams/minor_facilities_program_1_1.cfm
• Purpose of the Program
• Provides funding to undertake minor construction,
  extension or upgrade works to sport and
  recreation facilities.
• Local sport and recreation clubs and associations

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Minors 2007Financial Assistance

• You can receive up to 67 to a maximum of
  134,000 of the total eligible project cost
• The total project cost needs to be between
  10,000 to 200,000
• Supply evidence of the funding required to
  deliver the project
• Bank statement
• Detailed letter from supporting organisation
• Letter of successful grant from other agency

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Minors 2007Assessment of Applications

• Applications are assessed against the following
  criteria
• Project Outcomes
• Program Priority
• Ability to Deliver

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Minors 2007 Project Outcomes

• What is NEED?
• How will your project enhance participation?
• How will your project increase participation?
• How have you determined the need for the project?
• Who have you consulted outcomes of the
  consultation?
• What support is there for your project?
• What additional programs will you be able to run
  as a result of the project?

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Minors 2007 Project Outcomes Cont

• How do you evidence Project Outcomes?
• Consultation
• Survey of Members,
• Letters of support from State and Regional
  bodies, Local Council, MPs, Schools.
• Club Planning
• Exerts from the Clubs Development Plan
• Demand
• Demographics
• membership trends
• Increase and Enhance Participation
• New competition and training times
• Additional users as a result of the project
• Multi use
• Other user groups using the same facility
• Safety
• Risk management issues eg. Poor lighting, unsafe
  surface

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Minors 2007Program Priority

• What is the Program Priority?
• To develop and enhance sport and recreation
  facilities that allow for increased or enhanced
  participation in sport and active recreation.
• Priority will be given to projects that more
  directly deliver this objective.

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Minors 2007Program Priority Cont

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Minors 2007Ability To Deliver

• What is Ability to deliver?
• Your ability to deliver the project is based on
  the information you provide in your application
• The information is associated with land tenure,
  approvals, designs, timeframes, costs, budget,
  and your confirmed funds.
• EVIDENCE EVERYTHING!!

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Minors 2007Ability To Deliver Cont

• Things you need to evidence
• Permission from the land owner
• Letter detailing permission for the specific
  project
• Design
• Sketch designs
• Timeframes
• Estimated time for construction

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Minors 2007Ability to deliver cont.

• Land Tenure
• Lease
• min 3 yr currency or Council permission to
  maintain occupancy
• Deed to land
• Letter from land owner confirming tenure for at
  lease three years (Council)
• Development and Building Approvals
• Local Council (Development Decision Notice)
• Department of Natural Resources Mines
  (Irrigation)

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Minors 2007Ability to deliver cont.

• Cost Estimates
• 3 quotes for each component of the project OR 1
  Quantity Surveyors Cost Estimate
• Include both eligible and ineligible expenses
  relating to the project.
• Are there any exclusions?
• Include a contingency figure (10 15)

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Other Funding Options

• Natural Resources Water
• http//www.nrw.qld.gov.au
• Jupiters Casino Community Benefit Fund
• www.jccbf.org.au
• Gambling Community Benefit Fund
• www.gcbf.qld.gov.au
• Local Government Grant Programs (see yourLocal
  Governments Website)

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Resources Available

• Local Government
• Sport and Recreation Officer
• Current Council planning documents
• State Sporting Organisations
• May offer support or assistance with education
  and training of volunteers
• Sport and Recreation Queensland
• VMP/CAMP and other programs
• Industry information
• www.sportrec.qld.gov.au

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Other Helpful Hints

• Talk to an SRQ Adviser before applying during
  preparation of an application.
• Backup statements with evidence.
• Your Lot and RP number appears on your Lease
  document or rates notice.
• Establish a Grants Team!!!
• 2-5 people
• Distribution of workload
• Less impact if volunteer resigns
• Your application DOES NOT have to be in a fancy
  folder.
• Always get feedback on your application. Even if
  successful.

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In Summary

• Start preparing now to ensure your application is
  100 complete.
• Backup your statements with evidence.
• Talk to an Advisor for assistance when preparing
  an application.
• Programs are over subscribed and therefore
  funding is never guaranteed.

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Contact

• Sport and Recreation Queensland
• www.sportrec.qld.gov.au
• Phone [phone]
• Click on link for your local Sport and Recreation
  Adviser
• http//www.sportrec.qld.gov.au/industry_informatio
  n/industry_contacts/regional_offices.cfm
• Ask to Speak to an Adviser
• in your region

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Contact

• If you require further assistance or advice on
  funding for your club, please contact Paul Knight
  at
• Sports Project Management Pty Ltd
• Work 07 3865 4230
• Mobile [phone]
• Email info_at_sportsprojectmanagement.com.au
• Website www.sportsprojectmanagment.com.au
• Sports Project Management assists sport and
  recreation organisations to progress their future
  growth by
• identifying club needs
• providing information and advice on relevant
  funding programs
• preparing funding submissions for
• Club Development projects
• Minor construction, extension and redevelopment
  of their sport and recreation facilities
• sourcing and subcontracting professionals and
  tradesperson(s) to provide costings and
  specifications required for minor facility
  development
• project managing the construction of club
  facilities.